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Published 15 Mar 2022, 13:00 GMT

Official UK procurement notice

Shared bike rental and associated micromobility schemes Framework Agreement - Solent Region

Official notice

Authority: Portsmouth City Council (Local council)·Consortium: 2 public authorities

Framework agreement2 lotsServicesOpen procedure
Sectors: Transport Equipment & Vehicles (34)Repair & Maintenance (50)Transport & Passenger Services (60)
+1 moreIT Services & Software (72)
 Delivery: South East (UKJ25)
Framework ceiling (notional)£200,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 21 Mar 2022awarded 1 Jul 2022
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Portsmouth City Council ('the council') on behalf of Solent Transport, has established a multi-supplier, multi-Lot Framework Agreement for the provision of shared bike rental schemes in the Solent Transport area.

The award of the framework agreement is 1st July 2022 for a 4 year period.

The Framework Agreement is made up of 2 Lots;

  • Lot 1 - Central Southern England - Consisting of 4 suppliers
  • Lot 2 - Isle of Wight - Consisting of 2 suppliers

Bike share rental schemes are planned for Portsmouth, Southampton and the Isle of Wight. Contracts for delivery of these schemes have been awarded in parallel with the establishment of the framework. The highest ranked tenderer on Lot 1, Beryl, was awarded separate contracts by Portsmouth and Southampton City Councils. The highest ranked tenderer on Lot 2, Beryl, was awarded a contract by Isle of Wight Council.

Solent Transport is a partnership of the four Local Transport Authorities in the Solent Region (the council, Southampton City Council, Hampshire County Council and Isle of Wight Council). Solent Transport successfully bid for funding from the Department for Transport to establish a Future Transport Zone (FTZ). The FTZ bid included £2million that could be allocated to launch bike share schemes. This funding is forecast to be split as follows:

  • Portsmouth and Southampton: £1.6 million - £1.8million
  • Isle of Wight: £200,000 - £400,000

The scope of this framework includes, but is not limited to:

  • Complete shared bike rental scheme services, supplies and any necessary works required during installation. This includes for all types of bike, including but not limited to manual, electric, cargo, adapted bikes and tricycles.
  • Shared e-scooter rental scheme services, supplies and any necessary works required during installation.
  • Any additional shared rental micro mobility services, for example e-mopeds, that are offered by appointed framework suppliers at award and/or over the duration of the framework agreement.
  • Bike and associated micro-mobility pool schemes.

The maximum value of the framework is estimated to be £200million. This is a potential maximum total consideration that includes all potential turnover generated by the suppliers. It allows sufficient capacity in the event that further schemes are launched via the agreement and allows for all potential extension and variation options to be taken up.

Further information is included under Section VI.3.

The council established the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015).

CPV: Bicycles · Repair, maintenance and associated services of vehicles and related equipment · Road transport services · Software-related services

How this framework works

From the published notice
Bids received
6 bids on the busiest of 2 lots · 4 suppliers appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Central Southern EnglandAwarded

The council, on behalf of Solent Transport, sought responses from tenderers who could provide turnkey shared bike rental schemes. The aim of Solent Transport's bike share schemes are to:

  • Encourage more people to cycle by improving access to bikes
  • Provide an alternative to short distance car travel
  • Promote multimodal travel
  • Encourage more people to get their own bike/e-bike after trying one via the share scheme

Therefore, tenderers were required to provide:

  • A fleet of bikes and/or e-bikes to be part of a shared rental scheme for use by the public
  • A suitable, secure parking solution to ensure the city streetscape can remain clutter-free.
  • A solution that enables users to hire bikes, including payment as well as the ability to integrate into Solent Transport's Mobility as a Service platform.
  • Strategies and technology to combat vandalism and theft measures, inappropriate use and parking etc.
  • Servicing, maintenance and re-distribution of bikes to ensure the fleet is kept in safe working order and are available for users when and where they are needed.
  • Implementation and installation of the scheme as well as removal of the scheme at the end of the contract.
  • Launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift.
  • Management of the scheme including provision of customer support etc.
  • Data in respect of the usage of the scheme via data sharing between the relevant local authorities and Solent Transport.
  • Maintain a standard of service throughout the contract period that is in accordance with the agreed Key Performance Indicators and Service Level Agreements.

A full specification was provided within the tender document set.

Suppliers appointed onto Lot 1 of the framework in ranked order are:

  • Smidsy Limited (T/A Beryl)
  • Tier Operations Limited
  • Voi Technology UK Ltd
  • Hourbike with Smoove

The highest ranked tenderer of this Lot, Beryl, was offered separate contracts by Portsmouth and Southampton City Councils to establish bike share schemes in the corresponding cities. Additional information: Contracting authorities will have the following call-off mechanisms available to them from this framework:

  • Direct award on a ranked basis - call-off contracts may be awarded to the highest ranked supplier. Where the highest ranked does not have the capacity to accept the award or where performance issues have resulted in legal sanctions, or suspension from the framework, the contracting authority may approach the second ranked supplier and so forth. Given Solent Transport's current aim to establish a region wide bike share scheme, it is envisaged that the direct award mechanism will be the most heavily used, particularly where additional schemes

go live in the Solent Region.

  • Mini-competition - in the event that a contracting authority seeks to test the market, they may run a mini-competition between all suppliers on the relevant Lot. Mini-competitions will set their own quality and cost weightings in accordance with their individual requirements.
Delivery: South East · Lot 1 covers the central southern England geography of the Solent Transport region of South Hampshire, as well as the wider Hampshire region, Surrey and West Sussex. It is accessible to all County, City, Unitary, Borough and District authorities as well as all NHS Trusts and educational establishments within these areas. Currently, bike share schemes are proposed for Southampton and Portsmouth and while it is hoped that other schemes will be launched to create a Solent-wide bike share scheme, there is no guarantee of future usage of the Framework Agreement.
Extensions: As bike share schemes let via the Framework Agreement develop and succeed, it is envisaged that individual call-off contracts may be extended in duration and/or varied in scope to adapt to the changing nature of the schemes. The nature and type of extensions and variations envisaged are as follows: • Duration - call-off contracts let from this agreement may be extended, in increments to be agreed to a maximum total term of 10 years. Where the total term exceeds 5 years, this will be agreed at the discretion of the contracting authority, taking into consideration the requirement within the Concession Contracts Regulations 2016 that the maximum length of a contract shall not exceed the time that a supplier could reasonably be expected to recoup the investments made in operating the services, together with a return on invested capital. Any extension decision will be based on the open book information provided in respect of generated revenue and associated costs, including those associated with the buy-back of any assets. • Volume - where schemes are successful, the volume of bicycles/micromobility vehicles and associated docks and parking hubs may be increased. The call-off contract may be varied to accommodate these additional volumes and the value of the call-off contract concerned may be modified accordingly. • Geography - the geographic operating area of a scheme let via a call-off contract may change or increase to accommodate new user groups or as a result of the scheme's success. While it is envisaged that the majority of geographic expansions will remain within the administrative boundary of the contracting authority which awarded the call-off contract, there may be instances where this expansion goes beyond this boundary. Examples include but are not limited to standalone schemes launched in a new area that another contracting authority has agreed to manage on a shared services basis, or an established scheme which is expanded into the administrative area of a neighbouring authority. As a result of any such geographic expansion or variation, the value of the call-off contract concerned may be modified accordingly. • Technical scope - this Framework Agreement allows for the purchase of additional micromobility services, including, for example e-scooters, on a purchase, rental or pooling option. In the event that a contracting authority wishes to purchase additional services, contracting authorities may choose to extend an existing call-off contract for bike share. As a result, the value of the call-off contract concerned may be modified.Variant bids: not allowed
34430000 Bicycles50100000 Repair, maintenance and associated services of vehicles and related equipment60100000 Road transport services72260000 Software-related services
Lot #2The Isle of WightAwarded

The council, on behalf of Solent Transport, sought responses from tenderers who could provide turnkey share bike rental schemes. The aim of Solent Transport's bike share schemes are to:

  • Encourage more people to cycle by improving access to bikes
  • Provide an alternative to short distance car travel
  • Promote multimodal travel
  • Encourage more people to get their own bike/e-bike after trying one via the share scheme

Therefore, tenderers were required to provide:

  • A fleet of bikes and e-bikes to be part of a shared rental scheme for use by the public
  • A suitable, secure parking solution to ensure the city streetscape can remain clutter-free.
  • A solution that enables users to hire bikes, including payment as well as the ability to integrate into Solent Transport's Mobility as a Service platform.
  • Strategies and technology to combat vandalism and theft measures, inappropriate use and parking etc.
  • Servicing, maintenance and re-distribution of bikes to ensure the fleet is kept in safe working order and are available for users when and where they are needed.
  • Implementation and installation of the scheme as well as removal of the scheme at the end of the contract.
  • Launch and ongoing marketing services to promote the scheme and to assist Solent Transport encourage modal shift.
  • Management of the scheme including provision of customer support etc.
  • Data in respect of the usage of the scheme via data sharing between the relevant local authorities and Solent Transport.
  • Maintain a standard of service throughout the contract period that is in accordance with the agreed Key Performance Indicators and Service Level Agreements

A full specification was provided within the tender document set.

Suppliers appointed onto Lot 2 of the framework in ranked order are:

  • Smidsy Limited (T/A Beryl)
  • Hourbike with Smoove

The highest ranked tenderer of this Lot, Beryl, was offered a contract by Isle of Wight Council to establish a bike share scheme. Additional information: Contracting authorities will have the following call-off mechanisms available to them:

  • Direct award on a ranked basis - call-off contracts may be awarded to the highest ranked supplier. Where the highest ranked does not have the capacity to accept the award or where performance issues have resulted in legal sanctions, or suspension from the framework, the contracting authority may approach the second ranked supplier and so forth. Given Solent Transport's current aim to establish a region wide bike share scheme, it is envisaged that the direct award mechanism will be the most heavily used, particularly where additional schemes

go live in the Solent Region.

  • Mini-competition - in the event that a contracting authority seeks to test the market, they may run a mini-competition between all suppliers on the relevant Lot. Mini-competitions will set their own quality and cost weightings in accordance with their individual requirements.
Delivery: South East · Lot 2 covers the Isle of Wight. It is accessible to the local Unitary authority as well as the NHS Trust and all educational establishments on the Isle of Wight. Currently, a bike share scheme is proposed for the Isle of Wight by the Unitary authority and while it is hoped that other schemes will be launched to create a wider network, there is no guarantee of future usage of this Lot of the Framework Agreement.
Extensions: As bike share schemes let via the Framework Agreement develop and succeed, it is envisaged that individual call-off contracts may be extended in duration and/or varied in scope to adapt to the changing nature of the schemes. The nature and type of extensions and variations envisaged are as follows: • Duration - call-off contracts let from this agreement may be extended, in increments to be agreed to a maximum total term of 10 years. Where the total term exceeds 5 years, this will be agreed at the discretion of the contracting authority, taking into consideration the requirement within the Concession Contracts Regulations 2016 that the maximum length of a contract shall not exceed the time that a supplier could reasonably be expected to recoup the investments made in operating the services, together with a return on invested capital. Any extension decision will be based on the open book information provided in respect of generated revenue and associated costs, including those associated with the buy-back of any assets. • Volume - where schemes are successful, the volume of bicycles/micromobility vehicles and associated docks and parking hubs may be increased. The call-off contract may be varied to accommodate these additional volumes and the value of the call-off contract concerned may be modified accordingly. • Geography - the geographic operating area of a scheme let via a call-off contract may change or increase to accommodate new user groups or as a result of the scheme's success. While it is envisaged that the majority of geographic expansions will remain within the administrative boundary of the contracting authority which awarded the call-off contract, there may be instances where this expansion goes beyond this boundary. Examples include but are not limited to standalone schemes launched in a new area that another contracting authority has agreed to manage on a shared services basis, or an established scheme which is expanded into the administrative area of a neighbouring authority. As a result of any such geographic expansion or variation, the value of the call-off contract concerned may be modified accordingly. • Technical scope - this Framework Agreement allows for the purchase of additional micromobility services, including, for example e-scooters, on a purchase, rental or pooling option. In the event that a contracting authority wishes to purchase additional services, contracting authorities may choose to extend an existing call-off contract for bike share. As a result, the value of the call-off contract concerned may be modified.Variant bids: not allowed
34430000 Bicycles50100000 Repair, maintenance and associated services of vehicles and related equipment60100000 Road transport services72260000 Software-related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “Shared bike rental and associated micromobility schemes Framework…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Mar 2022, 13:00 GMT
Last source update
31 Oct 2023, 13:04 GMT
Award evaluation window
11 Mar 2022 – …
FTS notice number
2023/S 000-032133
Classification (CPV)
BicyclesRepair, maintenance and associated services of vehicles and related equipmentRoad transport servicesSoftware-related services
Delivery area
South East (UKJ25)
Official registry OCID
ocds-h6vhtk-03144a Find a Tender

Publisher note: The maximum value of this framework has been set in this Notice as £200million. This figure reflects the total estimated consideration and includes the projected turnover that may be generated by the supplier. This figure is to provide sufficient capacity in the event that the framework is widely used and to allow for the expansion of schemes in accordance with the options set out in Section II.2.11. • The anticipated value of the framework based on the known bike share schemes, until 30th June 2024 (the end of the FTZ programme) is estimated to be in the region of £4million to £7million. • In the event that the call off contracts are extended to their maximum duration of 10 years, the anticipated value of the framework is estimated to increase to between £31million and £45million. • In the event that additional bike share schemes are launched within the Solent Transport region, the anticipated value of the framework is estimated to increase to between £62million and £90million. • In the event that the framework is used for the delivery of additional micromobility schemes, the anticipated value of the framework is estimated to increase to between £93million and £135million. • In the event that the framework is used by contracting authorities in West Sussex and Surrey, the anticipated value of the framework is estimated to increase to up to £200million. The estimated value of schemes has been calculated from a report recently commissioned by Solent Transport to ascertain the potential demand for bike share schemes in Portsmouth, Southampton and the Isle of Wight. It should be noted that due to the nature and funding of these schemes, the council is unable to provide any commitments or guarantees in respect of potential revenues generated via this Framework Agreement. Suppliers should note that while additional micromobility services are included within this scope, the main objective of this procurement is to establish bike share rental schemes. There are currently no plans to launch additional micromobility schemes across the Solent Region, or to novate existing micromobility schemes to this framework. Instead, additional scope activities are included to provide Solent Transport and contracting authorities a route to access developing micromobility services.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
21 Mar 2022, 16:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
11 Mar 2022, 15:30 GMT
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/portsmouthcc/aspx/Home ↗

Timeline

11 Mar 2022 → 31 Oct 2023 · 3 dates
  1. Bids opened
    11 Mar 2022, 15:30 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    21 Mar 2022, 16:00 GMT
  3. Notice published
    31 Oct 2023, 13:04 GMT

Notice history

3 events · 3 releases on Find a Tender · since 15 Mar 2022
  1. Deadline moved to 21 Mar 2022, 16:00 GMT
    15 Mar 2022, 13:00 GMT
    +10 days · was 11 Mar 2022, 15:00 GMT
  2. Status changed to complete
    31 Oct 2023, 13:04 GMT
  3. Buyer details updated
    31 Oct 2023, 13:04 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextShort description (final paragraph detailing proposed programme) · II.1.4The council will establish the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015) to the following programme: • Issue of FTS Notice and tender documents: 7 Feb 22 • Tender return deadline: 11 Mar 22 • Interview/demonstration period: 14-15 Apr 22 • Notification of award decision: 06 May 22 • Commencement of framework: 01 Jun 22The council will establish the framework agreement in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015) to the following programme: • Issue of FTS Notice and tender documents: 7 Feb 22 • Tender return deadline: 22 Mar 22 • Interview/demonstration period: 21-22 Apr 22 • Notification of award decision: 13 May 22 • Commencement of framework: 01 Jun 22
—DeadlineTime limit for receipt of tenders or request to participate · IV.2.211 Mar 202221 Mar 2022+10 d
—Bid openingConditions for opening tenders · IV.2.711 Mar 202221 Mar 2022+10 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 6busiest of 2 lots
Contracts signed 6latest 1 Jul 2022

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £1,800,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Central and Southern England

    Signed
    1 Jul 2022
    Value
    ceiling above
    Status
    active

  • Lot 1 - Central Southern England

    Signed
    1 Jul 2022
    Value
    ceiling above
    Status
    active

  • Lot 1 - Central Southern England

    Signed
    1 Jul 2022
    Value
    ceiling above
    Status
    active

  • Lot 1 - Central Southern England

    Signed
    1 Jul 2022
    Value
    ceiling above
    Status
    active

  • Lot 2 - Isle of Wight

    Signed
    1 Jul 2022
    Value
    £400,000
    Status
    active

  • Lot 2 - Isle of Wight

    Signed
    1 Jul 2022
    Value
    £400,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Central Southern England6bids———
2 · The Isle of Wight2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

PORTSMOUTH CITY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices, Guildhall Square, Portsmouth, South East, PO1 2ALContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria