Official UK procurement notice
Servicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers
Authority: West Yorkshire Fire and Rescue Authority (Police & fire)
What is being bought2 lots · detail below
Published requirement descriptionWest Yorkshire Fire and Rescue Authority (herein after referred to as the "Customer") provide fire-fighting services from 40 Fire Stations, 3 close call houses adjacent to their associated fire station located throughout the county of West Yorkshire.
The Customer wishes to appoint a Contractor(s) for the provision of Planned Preventative Maintenance (PPM) and associated repairs to all Appliance Bay Doors, Auto Doors, Roller Shutters, Gates and Barriers across their estate.
The above requirements will be tendered in 2 Lots with a single service provider being awarded a contract for each Lot.
Lot 1 - Appliance Bay Doors and Roller Shutters servicing and reactive repairs.
Lot 2 - Automatic Doors, Gates and Barriers servicing and reactive repairs.
The scope of Services includes the verification of as installed information; planned inspection and testing to ensure that the Installation meets operational and safety standards; reactive maintenance including the provision of a 365/24/7 call out service to attend at an applicable site within the prescribed times. The Services also includes provision for Consequential Services including repairs, replacements, modifications and requested upgrades to the Installation.
- The authority expects to re-tender this requirement around 1 May 2031, 23:59 BST.
CPV: Repair and maintenance services of electrical and mechanical building installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£850,000 together) · same evaluation weights on every lotLot #1Appliance Bay Doors and Roller Shutters servicing and reactive repairs.AwardedRenewalPublished value£600,000
The source published no individual description for this lot.
Lot #2Automatic Doors, Gates and Barriers servicing and reactive repairs.AwardedRenewalPublished value£250,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Quality
- Cost
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 May 2031
- First published
- 15 May 2026, 11:40 BST
- Last source update
- 6 Aug 2026, 11:27 BST
- Award evaluation window
- Submission end – 7 Aug 2026
- Authority reference
WYFRS2106- FTS notice number
2026/S 000-053906- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0699daFind a Tender
How it was run
Official notice- Submission deadline
- 13 Jul 2026, 12:00 BST
- Clarification deadline
- 6 Jul 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
15 May 2026 → 1 Oct 2026 · 10 dates- Planning notice published160 days ago15 May 2026, 11:40 BST
- Market engagement139 days ago5 Jun 2026, 23:59 BST
The tender is expected to be issued on 08/06/2026, with a closing date of 12/06/2026 and a contract start date of 13/07/2026. The contract term will last a minimum of 3 years, with 2 12 month extensions available. The estimated total cost for the contract is between £500,000 and £900,000.
Suppliers interested in participating are invited to email their expression of interest to [email protected] by 05/06/2026, and if possible, provide the following information:
- Main contact name, email, and phone number for follow-up communication.
- Any frameworks you are currently associated with.
- Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term, including implementation by October 2026.
- A link to your website.
- Any additional comments or feedback based on the information provided.
Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication.
WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken.
We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link: sell2.in-tend.co.uk/blpd/home ↗.
- Tender notice published136 days ago8 Jun 2026, 15:39 BST
- Next notice expected136 days ago8 Jun 2026, 23:59 BST
- Clarification questions by108 days ago6 Jul 2026, 15:00 BST
- Submission deadline101 days ago13 Jul 2026, 12:00 BST
- Assessment summaries sent78 days ago6 Aug 2026, 00:00 BST
- Latest notice published77 days ago6 Aug 2026, 11:27 BST
- Award decision expected by76 days ago7 Aug 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 15 May 2026- Preliminary market engagement notice published15 May 2026, 11:40 BSTUK2
- Tender notice published8 Jun 2026, 15:39 BSTUK4
- Published value updated to £850,0008 Jun 2026, 15:39 BSTwas £900,000
- Status changed to active8 Jun 2026, 15:39 BST
- Procurement method changed8 Jun 2026, 15:39 BST
- Deadline published: 13 Jul 2026, 12:00 BST8 Jun 2026, 15:39 BST
- Contract award notice published6 Aug 2026, 11:27 BSTUK6
- Status changed to complete6 Aug 2026, 11:27 BST
- Contract signature expected2 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Appliance Bay Doors and Roller Shutters servicing and reactive repairs.1 award | |||
| Industrial Door Solutions LtdSMEServicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers (Lot1)1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12 months | £105,655 inc. VAT | 6 Aug 2026 | Awarded |
| Lot 2 · Automatic Doors, Gates and Barriers servicing and reactive repairs.1 award | |||
| Boundary Gate and Barrier (Contracts) LimitedSMEServicing, Repairs and Maintenance of Appliance Bay Doors, Auto Doors, Gates and Barriers (Lot 2)1 Oct 2026 – 30 Sept 2029 · up to 30 Sept 2031Extensions: 2 x 12 months | £24,473 inc. VAT | 6 Aug 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Appliance Bay Doors and Roller Shutters servicing and reactive repairs. | 4final-stage tenders · 7 at stage one | 4 | 0 | — |
| 2 · Automatic Doors, Gates and Barriers servicing and reactive repairs. | 6final-stage tenders · 9 at stage one | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Boundary Gate and Barrier (Contracts) LimitedAwarded supplier
- Industrial Door Solutions LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender