Find a TenderAwarded
Published 4 Dec 2024, 11:24 GMT

Official UK procurement notice

Servicing and Maintenance of Permanent Generators and Hire of Temporary Generator Sets

Official notice

Authority: Nottingham University Hospital NHS Trust (Central government)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable
Published estimate£1,000,000≈ £200k / year
Submissions closed 31 Jan 2025awarded 18 Aug 2025
Awarded to P and I Generators Limited
Contract term 5 yrsends 31 Mar 2030 · extension options published · starts 1 Apr 2025

What is being bought

Published requirement description

A contractor is required to provide comprehensive planned generator servicing and maintenance (henceforth collectively “the service”) to Nottingham University Hospitals Trust (The Client)’s generator sets, including, but not limited to, the following:<br/><br/>a. Planned Preventative maintenance comprising both a:<br/>i. Minor Service as defined in the specification, and<br/>ii. Major Service as defined in the specification, which shall include, but not be limited to, oil change and provision of<br/>temporary generator sets as a minimum<br/><br/>b. Load bank testing to be completed after major service<br/><br/>c. Ad-hoc call-out services and reactive maintenance (E.g. call out to attend the property in the event of a fault with the Trust’s generator(s)<br/><br/>d. Disaster recovery solution which shall include, but not be limited to, provision of temporary generator sets on a hire basis in the event of failure/fault with the Client’s generator set(s).

  • Recurrence: 2029

CPV: Emergency generator · Generators · Repair and maintenance services of generators · Repair and maintenance services of machinery

The lotProcurement structure

single lot · value published
Lot #1The Purpose of the Client’s generators is to provide resilience in the event the…Awarded 5 yrsPublished value£1,000,000

The Purpose of the Client’s generators is to provide resilience in the event the property’s electrical supply is disrupted e.g. due to mains power failure or localised electrical infrastructure failure.<br/><br/>The Objective of the Client’s generators is to ensure the Client’s critical operations, including, but not limited to operating theatres, aren’t hindered due to lack of electrical supply.<br/><br/>In order to satisfy the Purpose and Objective, the service shall include, but not be limited to, the following:<br/><br/>a) service and maintain the Client’s generator sets to a high standard to ensure all of the Client’s generators operate to a high level of reliability, efficiency and availability.<br/>b) ensure that temporary generators are supplied and installed as part of the Contractor's proposed disaster recovery solution to provide resilience within the minimum timeframes in the event any of the Client’s generator set(s) fail or be unavailable for any reason.<br/>- Installation shall include, but not be limited to, doing everything necessary to enable the Contractor’s temporary generator set to provide electricity supply to the Client’s property.<br/>c) Make suggestions/recommendations to increase reliability whilst providing value for money.<br/><br/>In addition to the requirements set out in the Scope, the Contractor shall ensure the Client’s generator sets are serviced and maintained in accordance with the following:<br/><br/>a) Health Technical Memorandum 06-01 (HTM 06-01)<br/>b) Health Technical Memorandum 06-02 (HTM 06-02)<br/>c) relevant manufacturer’s recommendations<br/>d) relevant industry standards<br/>e) good industry practice. Additional information: Award criteria<br/>Criteria below:<br/>Quality criterion - Name: Technical / Weighting: 55<br/>Quality criterion - Name: Social Value / Weighting: 10<br/>Price - Weighting: 35

Contract period: 1 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: East Midlands · - Queens Medical Centre, Derby Road, Nottingham, NG7 2UH<br/>- City Hospital, Hucknall Road, Nottingham NG5 1PB<br/>- Ropewalk House, 113 The Ropewalk, Nottingham, NG1 5DU
Extensions: The duration of the contract is 24 months (The Initial Term), with the option to extend for a further 36 months, meaning the duration of the contract may be extended to a maximum of 60 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 55%Price: 35%Social value: 10%
Published sub-criteria (3)
  • Technical: 55%
  • price: 35%
  • Social Value: 10%
Published award criteria (3)
  • Technical: 55
  • Social Value: 10
  • Price: 35
Conditions of participation1
  • Suitability

    As set out in the procurement documents

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2029
First published
4 Dec 2024, 11:24 GMT
Last source update
18 Aug 2025, 17:18 BST
Award evaluation window
31 Jan 2025 – …
Authority reference
C316714
FTS notice number
2025/S 000-049643
Classification (CPV)
Emergency generatorGeneratorsRepair and maintenance services of generatorsRepair and maintenance services of machinery
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-04c218 Find a Tender
Contract terms
Performance terms

As set out in the procurement documents

Review and risk notes
Review procedure

Nottingham University Hospitals NHS Trust (The Client) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to Bidders. Applicants who are unsuccessful shall be informed by the Client as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

Publisher note: If you have any problems with the Electronic Portal., you should contact the helpdesk on 0800 9956035 or by sending an email to [email protected] . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Submission deadline
31 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
31 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

31 Jan 2025 → 18 Aug 2025 · 4 dates
  1. Submission deadline
    31 Jan 2025, 12:00 GMT
  2. Bids opened
    31 Jan 2025, 12:00 GMT
  3. Contract starts
    1 Apr 2025, 00:00 BST
  4. Notice published
    18 Aug 2025, 17:18 BST

Notice history

2 events · 2 releases on Find a Tender · since 18 Aug 2025
  1. Status changed to complete
    18 Aug 2025, 17:18 BST
  2. Buyer details updated
    18 Aug 2025, 17:18 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,000,0001 contract exc. VAT
Bids received 76 from SMEs
Contracts signed 1latest 18 Aug 2025
Awarded toValueDateStatus
P and I Generators LimitedSME£1,000,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic6——

Contracting authority & participating public bodies

2 public bodies on the notice

Nottingham University Hospital NHS Trust

Contracting authorityCentral GovernmentNHS TrustHealth City Campus, Hucknall Road, Nottingham, East Midlands, NG5 1PBContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • High CourtMediation bodyReview body London
  • Royal Courts of JusticeMediation bodyReview body London

Bidders & participating suppliers

1 commercial party on the notice
  • P and I Generators LimitedAwarded supplier05717392 Unit 1, Hermitage Park, Harts Farm Way, Havant, South East, PO9 1FAContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria