Official UK procurement notice
Servicing and Maintenance of Air Handling Systems
Authority: University of Chichester (Education)
What is being bought
Published requirement descriptionThe University of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Air Handling systems.
The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other 'Managed' properties. It should be noted that the University operates a non-smoking policy.
Current Air Handling Systems Service Operations
The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Air Handling Systems before the start of the contract year, to be agreed with the University.
Access Arrangements
Air Handling Systems Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas.
Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations.
Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit.
Full asset lists are available for each campus and are provided in Appendix 3 and 4. A full specification of works is available in Appendix 2.
Full details of our requirements are available in the tender documents.
CPV: Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of electrical and mechanical building installations
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Coherence and clarity to the University's requirement: 20%
- Organisational experience and capability: 15%
- Health & Safety: 15%
- Costs: 40%
- Compliance with the Social Value Model: 10%
Published award criteria (5)
- Coherence and clarity to the University's requirement
- Organisational experience and capability
- Health & Safety
- Compliance with the Social Value Model
- Costs
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jul 2025, 11:58 BST
- Last source update
- 1 Oct 2025, 15:25 BST
- Authority reference
TND-0001136- FTS notice number
2025/S 000-038199- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055b07Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 18 Aug 2025, 10:00 BST
- Clarification deadline
- 11 Aug 2025, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The tender document and any supporting documents should be submitted to [email protected].
Full details are available at help.chi.ac.uk/tenders ↗
Timeline
8 Jul 2025 → 1 Oct 2025 · 5 dates- Tender notice published8 Jul 2025, 11:58 BST
- Clarification questions by11 Aug 2025, 16:00 BST
- Submission deadline18 Aug 2025, 10:00 BST
- Contract starts388 days ago1 Oct 2025, 00:00 BST
- Latest notice published387 days ago1 Oct 2025, 15:25 BST
Notice history
7 events · 5 releases on Find a Tender · since 8 Jul 2025- Tender notice published8 Jul 2025, 11:58 BSTUK4
- Tender notice published15 Jul 2025, 11:46 BSTUK4
- Tender notice published17 Jul 2025, 08:17 BSTUK4
- Contract award notice published18 Sept 2025, 12:09 BSTUK6
- Status changed to complete18 Sept 2025, 12:09 BST
- Contract signature expected25 Sept 2025, 23:59 BSTscheduled
- Contract details notice published1 Oct 2025, 15:25 BSTUK7
Published amendments (2)
Updated notice to include the correct submission time and date in the description.
Changed Appendix 4 - Asset Summary for Bognor Regis Campus to the correct document.
Routine re-releases (5)
- 2025-07: 2 releases · 8 Jul 2025, 15 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CAMCOOL LIMITED1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties. | £103,426 inc. VAT | 18 Sept 2025 | Awarded |
Contracts
Contract 1 · CAMCOOL LIMITED
- Signed
- 1 Oct 2025
- Value
- £103,426 inc. VAT
- Period
- 1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
- Status
- active
- Extensions
- An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CAMCOOL LIMITEDAwarded supplier
Official documents & specifications (12)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Appendix 6 - SLAs and Requirements
- Technical specifications The tender document and any supporting documents should be submitted to [email protected]. Full details are available at https://help.chi.ac.uk/tenders
- Bidding documents and specifications Appendix 5 - Proposed Contract
- Bidding documents and specifications Appendix 4 - Asset Summary Bognor Regis Campus
- Bidding documents and specifications Appendix 4 - Asset Summary Bognor Campus
- Bidding documents and specifications Appendix 3 - Asset Summary Chichester Campus
- Bidding documents and specifications Main Tender Document including Appendix 1 and 2
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender