Find a TenderAwarded

Published 15 Jun 2022, 14:13 BST

Official UK procurement notice

Servicing and Maintenance of Air Conditioning Equipment and Split Systems in Schools and Corporate Buildings

Official notice

Authority: Dudley Metropolitan Borough Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50) Delivery: West Midlands (UKG36)

Published estimate£239,964exc. VAT

Submissions closed 14 Jul 2022awarded 31 Aug 2022

Awarded to Phosters (FM) Ltd

What is being bought

Published requirement description

The council is seeking a suitably qualified organisation to carry out Servicing and Maintenance of Air Conditioning Equipment and Split Systems in Schools and Corporate Buildings.

Recurrence: 36 months

CPV: Repair and maintenance services of cooler groups

The lotProcurement structure

single lot · no lot value published

Lot #1The council is seeking a suitably qualified organisation to carry out Servicing and…AwardedRenewal

The council is seeking a suitably qualified organisation to carry out Servicing and Maintenance of Air Conditioning Equipment and Split Systems in Schools and Corporate Buildings.

Delivery: West Midlands

Extensions: One extension on two years can be applied if suitable.Variant bids: not allowed

50730000 Repair and maintenance services of cooler groups

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published sub-criteria (2)

Quality: 30%
Cost: 70%

Published award criteria (2)

Quality: 30%
Cost: 70%

Conditions of participation1

Suitability
Selection criteria as stated in the procurement documents

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 36 months
First published: 15 Jun 2022, 14:13 BST
Last source update: 12 Sept 2022, 10:32 BST
Award evaluation window: 14 Jul 2022 – …
Authority reference: CL 02 2022
FTS notice number: 2022/S 000-025472
Classification (CPV): Repair and maintenance services of cooler groups
Delivery area: West Midlands (UKG36)
Official registry OCID: ocds-h6vhtk-0346c9 Find a Tender

Contract terms

Electronic trading: electronic payment

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/blackcountryportal/aspx/Home ↗

Submission deadline: 14 Jul 2022, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 14 Jul 2022, 12:15 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/blackcountryportal/a… ↗

Timeline

14 Jul 2022 → 12 Sept 2022 · 3 dates

Submission deadline
14 Jul 2022, 12:00 BST
Bids opened
14 Jul 2022, 12:15 BST
Notice published
12 Sept 2022, 10:32 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
12 Sept 2022, 10:32 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £42,668,5001 contract exc. VAT

Bids received 77 from SMEs

Contracts signed 1latest 31 Aug 2022

Awarded to	Value	Date	Status
Phosters (FM) Ltd	£42,668,500 †ten times the procedure’s published value or more · possibly a unit error, check the notice	—	Awarded

Contracts

Servicing and Maintenance of Air Conditioning Equipment and Split Systems in Schools and Corporate Buildings · Phosters (FM) Ltd
Signed
31 Aug 2022
Value
£42,668,500
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic	7	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Dudley Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House, Priory Road, Dudley , West Midlands, DY1 1HFContact name, email Published organisation website ↗

Other public bodies

European UnionFunder

Dispute resolution & review bodies

High Court of England and Wales Review body London

Bidders & participating suppliers

1 commercial party on the notice

Phosters (FM) LimitedAwarded supplier Lifford Hall, Lifford Lane, Kings Norton, Birmingham, West Midlands, B30 3JN

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.