Official UK procurement notice
Service and Maintenance of Renewable Energy, Heating and Hot Water Systems
Authority: Wrexham County Borough Council (Local council)
What is being bought
Published requirement descriptionWrexham County Borough Council (WCBC) has provisionally awarded a sole Contractor to carry out the servicing and maintenance of renewable energy, heating and hot water systems, including the installation and replacement of equipment as and when necessary. The contract period will be for an initial two years with the option to extend for a further two periods of two years (2+2+2). The Contracted Work will be let under a JCT Measured Term Contract (MTC).
The scope of work in this contract contains the servicing of air source heat pumps, solar thermal hot water systems, unvented hot water systems, and Electric Hyco Water Heaters, including all associated pipe work, fittings and building works. The successful Contractor will be required to provide a 24-hour emergency call out service, 365 days a year.
The Contractor will also respond to any call outs in relation to a failure of the heating or hot water systems. This is also to include any associated pipework or fittings.
The contracted work will be undertaken at a variety of locations including residential housing/dwellings, “void” dwellings and Sheltered Housing Units. The successful Contractor will be expected to travel across the County Borough.
- The authority expects to re-tender this requirement around 2 Jun 2031, 23:59 BST.
- No preliminary market engagement: Standardised requirement with established suppliers in the market. Timescales don't make it practical either
CPV: Heating works · Heating, ventilation and air-conditioning installation work · Repair and maintenance services of central heating
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,500,000
- Economic & financial standing
As per the tender documentation available within etenderWales
- Technical & professional ability
As per the tender documentation available within etenderWales
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Economic & financial standing
As per the tender documentation available within etenderWales
- Technical & professional ability
As per the tender documentation available within etenderWales
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 2 Jun 2031
- First published
- 24 Jun 2025, 15:59 BST
- Last source update
- 8 Aug 2025, 13:32 BST
- Award evaluation window
- Submission end – 5 Aug 2025
- Authority reference
Proc 25-72- FTS notice number
2025/S 000-034823- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0552ceFind a Tender
How it was run
Official notice- Submission deadline
- 25 Jul 2025, 12:00 BST
- Clarification deadline
- 18 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
etenderWales Reference:
Project_ 59688
itt_ 118142
To access the tender documentation and submit a response to this opportunity, please follow the below instructions.
- Register your company on the etenderWales portal (this is only required once) - etenderwales.bravosolution.co.uk ↗.
Supplier registration video - app.screencast.com/2srN0n260W9nX ↗
- Express an Interest in the tender.
Login to the portal with the username/password.
Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).
Click on the relevant PQQ/ITT to access the content.
Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).
Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
- Responding to the tender.
You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
- Technical Assistance.
If you require any further assistance use the online help, or the Bravo etenderWales help desk is available Mon – Fri (8:00 – 18:00) on:
email: E-mail: [email protected]
phone: +44 800 069 8634 / Fax: +44 2070800480
Live Chat is available via the homepage - etenderwales.bravosolution.co.uk ↗.
Timeline
24 Jun 2025 → 1 Sept 2025 · 8 dates- Tender notice published24 Jun 2025, 15:59 BST
- Clarification questions by18 Jul 2025, 17:00 BST
- Submission deadline25 Jul 2025, 12:00 BST
- Award decision expected by5 Aug 2025, 23:59 BST
- Assessment summaries sent8 Aug 2025, 00:00 BST
- Latest notice published8 Aug 2025, 13:32 BST
- Standstill ends19 Aug 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 24 Jun 2025- Tender notice published24 Jun 2025, 15:59 BSTUK4
- Contract award notice published8 Aug 2025, 13:32 BSTUK6
- Status changed to complete8 Aug 2025, 13:32 BST
- Contract signature expected29 Aug 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Liberty Gas Group Limited1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2031Extensions: Option to extend for two additional periods of 2 years (2 + 2) · Options: Throughout the duration of this Contract it may be possible that the quantities involved increase and that additional sites / locations are added. The Council is committed to reducing its carbon emissions and the renewable energy solutions covered within this contract are one way in which the Council is reducing its emissions. As a result of this, the quantities involved within this contract may increase over the coming years if the Council seeks to utilise more renewable energy, heating and hot water systems to support carbon reduction/net zero targets, although the Council cannot guarantee that there will be any sort of increase at the time of tender. It may also be possible that the Council receives additional funding, or an increase in budget, that will allow for an increase in service provision / units / or equivalent supplied through this Contract. Where additional funding / budget becomes available, regardless of its source, the Council may request the successful Contractor to increase or enhance the service being provided. Examples include: - An increase in the number of renewable energy, heating and / or hot water systems to be serviced, maintained, and / or installed through this Contract. - Additional staffing resources, equipment or systems where relevant. Please note that the Council cannot guarantee that there will be any increase or that any of the detail contained within this section will come to fruition. | £1,500,000 | 8 Aug 2025standstill to 19 Aug 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- LIBERTY GAS GROUP LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Guidance on how to access etenderWales / tender documentation
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender