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Find a TenderAwardedContract details notice
Published 23 May 2025, 14:27 BST

Official UK procurement notice

Service and Maintenance of Gym Equipment

Official notice

Authority: South Wales Fire and Rescue Service (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Repair & Maintenance (50) Delivery: UKWales (UKL)
Published estimate£92,000≈ £46k / year · £115,000 inc. VAT8.7% above published estimate
Submissions closed 16 Jun 2025awarded 8 Jul 2025
Awarded to Balance Leisure Fitness Ltd
Contract term 2 yrsends 14 Sept 2027 · up to 14 Sept 2029 with extensions · starts 15 Sept 2025

Re-procurement openServicing and Maintenance of Passenger Lifts · bids close

What is being bought

Published requirement description

The Service and Maintenance of Gym Equipment

CPV: Fitness equipments · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£92,000
Contract period: 15 Sept 2025 – 14 Sept 2027 (2 yrs) · up to 14 Sept 2029 with extensionsValue: £92,000 exc. VAT · £115,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The Contract Term shall be for a period of 2 years with the option to extend by up to a further 24 months.
37440000 Fitness equipments50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical Criteria: 40%
  • Price: 60%
Published award criteria (2)
  • Price: Price (Broken down as per ITQ Documents)
  • Technical Criteria: Technical Criteria (Broken down as per ITQ documents)
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 May 2025, 14:27 BST
Last source update
22 Jul 2025, 14:34 BST
Authority reference
SWITQ175
FTS notice number
2025/S 000-026514
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fitness equipmentsRepair and maintenance services
Delivery area
UKWales (UKL)
Official registry OCID
ocds-h6vhtk-05231f Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
16 Jun 2025, 12:00 BST
Clarification deadline
10 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

23 May 2025 → 15 Sept 2025 · 5 dates
  1. Tender notice published
    23 May 2025, 14:27 BST
  2. Clarification questions by
    10 Jun 2025, 17:00 BST
  3. Submission deadline
    16 Jun 2025, 12:00 BST
  4. Latest notice published
    22 Jul 2025, 14:34 BST
  5. Contract starts
    15 Sept 2025, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 23 May 2025
  1. Tender notice published
    23 May 2025, 14:27 BST
    UK4
  2. Contract details notice published
    22 Jul 2025, 14:34 BST
    UK7
  3. Status changed to complete
    22 Jul 2025, 14:34 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £100,0001 contract exc. VAT
Contracts signed 1latest 8 Jul 2025
Awarded toValueDateStatus
Balance Leisure Fitness Ltd£100,000 †—Awarded

Contracts

  • Service and Maintenance of Gym Equipment · Balance Leisure Fitness Ltd

    Signed
    8 Jul 2025
    Value
    £100,000
    Period
    15 Sept 2025 – 14 Sept 2027 · up to 14 Sept 2029 with extensions
    Status
    active
    Extensions
    Option to extend upon satisfactory performance
    3 agreed KPIs: Delivery · First Time Fix · Issues
    • Delivery
    • First Time Fix
    • Issues

Contracting authority & participating public bodies

South Wales Fire and Rescue Service

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PQMW-9436-MMYZ South Wales Fire and Rescue Service Headquarters, Llantrisant, Wales, CF72 8LXContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Balance Leisure Fitness LtdAwarded supplierGB-PPON: PBVY-4974-NTGQ 17 Clarendon Road, Belfast, Northern Ireland, BT1 3BGContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender