Selective Licensing Services - Licence Administration Process

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      "endDate": "2025-11-06T23:59:59+00:00"
    },
    "description": "GYBC are looking to procure services to manage all applications for selective licensing for the full five-year period of the scheme.  It is estimated that up to 5,000 applications will be received during the initial 3-month application period with a further 500 applications received during the scheme arising from changes in ownership, new entrants to the market etc.\nThe services required have been divided into two lots, and suppliers may quote for one, or both lots. \nIf different suppliers are appointed across both lots, GYBC will be the single point of contact between each supplier and both lots will be completely seperate (unless one supplier is awarded both lots). \nLots & Scope of Services\nLot 1 – Licence Administration Process - managing the application process with ongoing annual compliance checking for certification during the life of the scheme. \nLot 2 - Inspection, Reporting & Compliance Monitoring  - Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.\nFurther details are included in the attached Appendix C: Specification",
    "riskDetails": "None at point of issuing of notice",
    "tenderPeriod": {
      "endDate": "2025-10-13T12:00:00+01:00"
    },
    "contractTerms": {
      "financialTerms": "30 days payments terms/ Full details in the tender documents."
    },
    "enquiryPeriod": {
      "endDate": "2025-09-29T17:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Please register for free on the following link to view the full documentation and express interest once logged in and submit your tender response: https://in-tendhost.co.uk/eastsuffolk",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PXDC-1245-VQNQ",
      "name": "Great Yarmouth Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH15",
        "country": "GB",
        "locality": "Great Yarmouth",
        "postalCode": "NR30 2QF",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall"
      },
      "details": {
        "url": "http://www.great-yarmouth.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXDC-1245-VQNQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Richard Hill",
        "email": "procurement@eastsuffolk.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PLPP-1174-BHLX",
      "name": "East Suffolk Council",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKH14",
        "country": "GB",
        "locality": "Lowestoft",
        "postalCode": "NR33 0EQ",
        "countryName": "United Kingdom",
        "streetAddress": "Riverside, 4 Canning Road"
      },
      "details": {
        "url": "http://www.eastsuffolk.gov.uk"
      },
      "identifier": {
        "id": "PLPP-1174-BHLX",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Procurement Lead",
      "contactPoint": {
        "name": "Richard Hill",
        "email": "procurement@eastsuffolk.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "053999-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-09-04T15:17:41+01:00",
  "ocid": "ocds-h6vhtk-059452",
  "buyer": {
    "id": "GB-PPON-PXDC-1245-VQNQ",
    "name": "Great Yarmouth Borough Council"
  },
  "tender": {
    "id": "2689-PPT-O",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z",
          "maxExtentDate": "2031-02-28T23:59:59Z"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "75123000",
            "scheme": "CPV",
            "description": "Administrative housing services"
          },
          {
            "id": "79994000",
            "scheme": "CPV",
            "description": "Contract administration services"
          },
          {
            "id": "98340000",
            "scheme": "CPV",
            "description": "Accommodation and office services"
          }
        ]
      }
    ],
    "title": "Selective Licensing Services for Great Yarmouth Borough Council",
    "value": {
      "amount": 2450000,
      "currency": "GBP",
      "amountGross": 2940000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Great Yarmouth Borough Council are looking for suppliers to help deliver its proposed Selective Licensing Scheme for approximately 5,000 properties.  If approved later this year the intention would be to commence the scheme in March 2026 with an initial period of 3-4 months for licence applications to be made followed by two rounds of inspections over the following five years.",
    "communication": {
      "futureNoticeDate": "2025-09-15T23:59:59+01:00"
    },
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PXDC-1245-VQNQ",
      "name": "Great Yarmouth Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH15",
        "country": "GB",
        "locality": "Great Yarmouth",
        "postalCode": "NR30 2QF",
        "countryName": "United Kingdom",
        "streetAddress": "Town Hall"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PXDC-1245-VQNQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Richard Hill",
        "email": "procurement@eastsuffolk.gov.uk"
      }
    },
    {
      "id": "GB-PPON-PLPP-1174-BHLX",
      "name": "East Suffolk Council",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ],
      "address": {
        "region": "UKH14",
        "country": "GB",
        "locality": "Woodbridge",
        "postalCode": "IP12 1RT",
        "countryName": "United Kingdom",
        "streetAddress": "East Suffolk House, Station Road, Melton"
      },
      "details": {
        "url": "http://www.eastsuffolk.gov.uk"
      },
      "identifier": {
        "id": "PLPP-1174-BHLX",
        "scheme": "GB-PPON"
      },
      "roleDetails": "Procurement Lead",
      "contactPoint": {
        "name": "Richard Hill",
        "email": "procurement@eastsuffolk.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "053999-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/053999-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-09-04T15:17:41+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-09-11T23:59:59+01:00",
        "description": "Great Yarmouth Borough Council is inviting suppliers interested in the opportunity to help deliver its proposed Selective Licensing Scheme for approximately 5,000 properties to participate in Preliminary Market Engagement (PME). \nIf the scheme is approved later this year the intention would be to commence the scheme in March 2026 with an initial period of 3-4 months for licence applications to be made followed by two rounds of inspections over the following five years.\nAs part of these services, GYBC are looking for suppliers to:\n1.         manage the application process with ongoing annual compliance checking for certification during the life of the scheme. \n2.         Inspect properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.\nThese are seperate areas of work, and the proposed intention of the tender will be to split it into 2 lots:\nLot 1 - Application Process\nLot 2 - Inspection and Enforcement\nGYBC will therefore consider suppliers applying to either 1 lot or both lots. \nAs part of the services, GYBC envisage that the supplier would provide a web-based application to enable licence applicants to manage their application online, including making payments.  The supplier would be expected to check documentation and carry out a fit and proper person test before passing the application to the council for authorisation.  \nThe supplier would be expected to arrange the inspection of licensed premises directly with the licence holder and inspection reports and assessments would be passed to the council for further action if actionable hazards or licence breaches are identified.\nThe purpose of this Pre-Market Engagement (PME) is therefore to ascertain supplier interest in the upcoming tender and GYBC would welcome expressions of interest from the market. \nPlease contact Procurement@eastsuffolk.gov.uk to express an interest in the upcoming procurement project and submit any questions or queries regarding the content detailed within the notice. You can also register on In-tend for free in advance of the tender being published free of charge, via the link provided in this notice: https://in-tendhost.co.uk/eastsuffolk.\nFollowing the conclusion of the PME exercise - and assuming sufficient expressions of interest - GYBC will proceed with the proposed formal ITT process likely to commence on or around the 15th September 2025."
      }
    ]
  },
  "initiationType": "tender"
}