Official UK procurement notice
Security Systems Maintenance and Support
Authority: Cardiff University (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include:
Electronic Access Control
CCTV
Intruder Alarm / Panic Alarm / Perimeter Detection
Intercoms
The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software.
- Recurrence: Sep 2029
CPV: Repair and maintenance services of security equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 55%
- Responsible Procurement: 10%
- Price: 35%
Published award criteria (3)
- Quality: 55
- Responsible Procurement: 10
- Price: 35
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Sep 2029
- First published
- 10 Jan 2025, 12:26 GMT
- Last source update
- 8 Jul 2025, 08:54 BST
- Award evaluation window
- 14 May 2025 – …
- Authority reference
CU.1735.JP- FTS notice number
2025/S 000-038061- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cf11Find a Tender
- Performance terms
As stated in the ITT documents
Publisher note: Access to the Procurement documents will close at 12 Noon on 2nd April 2025 in order for Site Visits to take place W/C 7th April 2025. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT (WA Ref:153129)
How it was run
Official notice- Submission deadline
- 14 May 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 May 2025, 12:00 BST
Timeline
6 Feb 2025 → 8 Jul 2025 · 4 dates- Next notice expected6 Feb 2025
- Submission deadline14 May 2025, 12:00 BST
- Bids opened14 May 2025, 12:00 BST
- Notice published8 Jul 2025, 08:54 BST
Notice history
5 events · 3 releases on Find a Tender · since 20 Feb 2025- Status changed to active20 Feb 2025, 15:42 GMT
- Procurement method changed20 Feb 2025, 15:42 GMT
- Deadline published: 14 May 2025, 12:00 BST20 Feb 2025, 15:42 GMT
- Buyer details updated20 Feb 2025, 15:42 GMT
- Status changed to complete8 Jul 2025, 08:54 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PROTECTORCOMMS LIMITEDSME | £4,295,813 † | — | Awarded |
Contracts
Contract 038061-2025-CU.1735.JP-1 · PROTECTORCOMMS LIMITEDSME
- Signed
- 7 Jul 2025
- Value
- £4,295,813
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 3 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- PROTECTORCOMMS LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria