Official UK procurement notice
Security Services for BFI Events and Festivals
Authority: British Film Institute (Charity / VCSE)
What is being bought
Published requirement descriptionThe British Film Institute is tendering to engage a provider of a full-service solution for BFI Events and Festivals security provision and planning for cultural and corporate events at BFI Venues and London cultural and hospitality venues throughout the year.
This will include:
- concurrent red carpet event security project management
- film talent close protection security
- outdoor and in-venue crowd control
- VIP reception access security
This competitive procurement process is under the Light Touch Regime Procedure in accordance with the Procurement Act 2023 (PA 2023), as best practice in order to award a contract.
CPV: Public security services · Security services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Quality 70% Value for Money 30%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 24 Mar 2026, 15:55 GMT
- Last source update
- 5 Jun 2026, 17:22 BST
- Authority reference
2026/467- FTS notice number
2026/S 000-026967- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067317Find a Tender
How it was run
Official notice- Submission deadline
- 17 Apr 2026, 12:00 BST
- Clarification deadline
- 10 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
24 Mar 2026 → 3 Aug 2026 · 5 dates- Tender notice published217 days ago24 Mar 2026, 15:55 GMT
- Clarification questions by200 days ago10 Apr 2026, 12:00 BST
- Submission deadline193 days ago17 Apr 2026, 12:00 BST
- Latest notice published144 days ago5 Jun 2026, 17:22 BST
- Contract starts85 days ago3 Aug 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 24 Mar 2026- Tender notice published24 Mar 2026, 15:55 GMTUK4
- Contract award notice published5 Jun 2026, 17:22 BSTUK6
- Status changed to complete5 Jun 2026, 17:22 BST
- Contract signature expected17 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| PACE PRESTIGE SERVICES LTD1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2029Extensions: 1 year extension | £500,000 | 5 Jun 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 34final-stage tenders | 34 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PACE PRESTIGE SERVICES LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please register here to obtain tender documents.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender