Find a TenderAwarded
Published 12 Dec 2024, 15:00 GMT

Official UK procurement notice

Security Services at Pentre Awel, Llanelli

Official notice

Authority: Carmarthenshire County Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£195,000exc. VAT34.9% above published estimate
Submissions closed 23 Jan 2025awarded 30 Apr 2025
Awarded to Chase Services Group Ltd

What is being bought

Published requirement description

CONTRACT AWARD NOTICE

Night guarding security services for the site, to patrol the site, monitoring the building's interior and exterior periphery.

Two security guards required to provide manned security services on site at Pentre Awel, Zone 1, Llanelli, Carmarthenshire.

  • Recurrence: 2028 (if extensions agreed)

CPV: Guard services · Patrol services · Public security services

The lotProcurement structure

single lot · no lot value published
Lot #1CONTRACT AWARD NOTICEAwardedRenewal

CONTRACT AWARD NOTICE

Pentre Awel is a multi-phase regeneration scheme in Llanelli, Carmarthenshire that will provide landmark infrastructure to improve health and wellbeing, offer education and training, undertake research and development and support businesses within life sciences and associated

sectors, and provide assisted living accommodation.

The first phase – Zone 1 – comprises a unique 20,000m2 building (branded as Canolfan) which is being constructed by Bouygues UK.

Canolfan will bring together a broad range of functions, organisations and service providers, including:

  • Actif, the Council’s in-house leisure provider, will operate a brand-new leisure centre, offering 25m x 8 lane swimming pool,

hydrotherapy pool and learner pools, gym, sports hall and multi-purpose studios for dance, spin and other wellbeing activities

  • Further and Higher Education institutions will be providing learning opportunities across health, social care and related subjects based on

the principle of ‘teach and treat’. This will include Swansea University

  • Key community healthcare services will be delivered within a range of consultation, assessment and treatment rooms
  • Facilities for research
  • Office space for businesses and organisations within life sciences, health, wellbeing and social care

Canolfan will be owned, operated and maintained by Carmarthenshire County Council who will have a dedicated facilities management

team based onsite during opening hours.

Zone 1 also includes primary infrastructure, namely access road, car park, bus shelter, a 1.38km walk/cycleway as well as extensive landscaped public spaces.

Pentre Awel will create over 1,800 jobs across all four Zones, provide training and apprenticeship opportunities and support and encourage people to lead active and healthy lives. The development will boost the local economy by 467 million over the next 15 years.

Nightguarding security services are required for the site, to patrol the site, monitoring the building's interior and exterior periphery. Two security guards required to provide manned security services on site at Pentre Awel, Zone 1, Llanelli, Carmarthenshire. Night shifts required from 23:00 - 06:00, with cover required over bank holidays and occasional day shifts depending on operational requirements.

The Council reserves the right to modify the contract to include additional security services within the original scope at other locations within Carmarthenshire as detailed in the tender documentation.

Delivery: Wales · Llanelli, Carmarthenshire
Extensions: The Council reserves the right to modify the contract to include additional security services within the original scope at other locations within Carmarthenshire as detailed in the tender documentation. · 12 months following initial one year contract (2026) plus an additional 12 months (2027) based on satisfactory performance and available funding.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation2
  • Suitability

    As stated within tender documentation

  • Technical & professional ability

    Professional service in alignment with BS7499:2023 required at all times. As stated within service specification

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2028 (if extensions agreed)
First published
12 Dec 2024, 15:00 GMT
Last source update
2 May 2025, 09:02 BST
Award evaluation window
24 Jan 2025 – …
Authority reference
itt_113218
FTS notice number
2025/S 000-018634
Classification (CPV)
Guard servicesPatrol servicesPublic security services
Delivery area
Wales (UKL14)
Official registry OCID
ocds-h6vhtk-04c794 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

As stated within tender documentation

Publisher note: (WA Ref:150431)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/home.html ↗

Submission deadline
23 Jan 2025, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
24 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Jan 2025 → 2 May 2025 · 3 dates
  1. Submission deadline
    23 Jan 2025, 14:00 GMT
  2. Bids opened
    24 Jan 2025, 12:00 GMT
  3. Notice published
    2 May 2025, 09:02 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 May 2025, 09:02 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £263,0191 contract exc. VAT
Bids received 2222 from SMEs
Contracts signed 1latest 30 Apr 2025
Awarded toValueDateStatus
Chase Services Group LtdSME£263,019 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
22bids · 22 electronic · 22 from abroad22——

Contracting authority & participating public bodies

Carmarthenshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Carmarthen, Wales, SA31 1JPContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • CHASE SERVICES GROUP LTDAwarded supplier 250a High Road, Ilford, East of England, IG11YSContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria