Security & Cleaning Services

{
  "id": "050812-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-05-29T12:40:34+01:00",
  "ocid": "ocds-h6vhtk-06a8d1",
  "buyer": {
    "id": "GB-PPON-PVTM-8818-LTHQ",
    "name": "NEUPC Ltd"
  },
  "tender": {
    "id": "EFM2065 NE",
    "lots": [
      {
        "id": "1",
        "title": "Security Services",
        "value": {
          "amount": 5000000,
          "currency": "GBP",
          "amountGross": 6000000
        },
        "status": "active",
        "renewal": {
          "description": "Initial term of three years, with an option to extend for a further year"
        },
        "hasRenewal": true,
        "description": "Provision of Security Services including but not limited to\n•On-site static guarding\n•Mobile patrols\n•Keyholding\n•Building security\n•Door supervision\n•Reception / Concierge\n•Event security\n•Car park management\n•Stewards\n•Canine services\n•Alarm response\n•CCTV operators (SIA)\n•Remote helpdesk\n•Security administration\n•Consultancy\n•Drone operative",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical & Quality Questions",
              "type": "quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-28T23:59:59+01:00",
          "startDate": "2026-09-30T00:00:00+01:00",
          "maxExtentDate": "2030-09-28T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "In order to facilitate the Authority's assessment of a Participant's economic and financial standing, we would look to ensure that all bidders have a liquidity ratio of over 1. To get this ratio, please provide the following calculation, using figures from your most recent audited accounts.\nLiquidity Ratio = Current Assets ÷ Current Liabilities. \nA liquidity ratio of 1 or greater indicates that:\n•The organisation has sufficient short term assets to meet its short term liabilities\n•The organisation is financially stable in the near term\n•The risk of cash flow related service disruption is reduced\nThis assessment is intended to establish basic financial resilience, not overall profitability or long term viability."
            }
          ]
        }
      },
      {
        "id": "2",
        "title": "Cleaning Services",
        "value": {
          "amount": 5000000,
          "currency": "GBP",
          "amountGross": 6000000
        },
        "status": "active",
        "renewal": {
          "description": "Initial term of three years, with an option to extend for a further year"
        },
        "hasRenewal": true,
        "description": "Cleaning services including but not limited to\n•Student accommodation cleaning during summer turnround\n•deep cleans.\n•routine or periodic cleans.\n•offices (including general office facilities such as toilets and small kitchens)\n•sports facilities\n•conference facilities\n•commercial kitchens\n•oven cleaning\n•specialist floor cleaning\n•litter picking\n•removal of graffiti\n•laboratory cleaning\n•Cleaning of IT and digital equipment",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical & Quality Questions",
              "type": "quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-29T23:59:59+01:00",
          "startDate": "2026-09-30T00:00:00+01:00",
          "maxExtentDate": "2030-09-29T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "In order to facilitate the Authority's assessment of a Participant's economic and financial standing, we would look to ensure that all bidders have a liquidity ratio of over 1. To get this ratio, please provide the following calculation, using figures from your most recent audited accounts.\nLiquidity Ratio = Current Assets ÷ Current Liabilities. \nA liquidity ratio of 1 or greater indicates that:\n•The organisation has sufficient short term assets to meet its short term liabilities\n•The organisation is financially stable in the near term\n•The risk of cash flow related service disruption is reduced\nThis assessment is intended to establish basic financial resilience, not overall profitability or long term viability."
            }
          ]
        }
      },
      {
        "id": "3",
        "title": "Security & Cleaning Services",
        "value": {
          "amount": 10000000,
          "currency": "GBP",
          "amountGross": 12000000
        },
        "status": "active",
        "renewal": {
          "description": "Initial term of three years, with an option to extend for a further year"
        },
        "hasRenewal": true,
        "description": "A combination of the services in Lot 1 (Security) & Lot 2 (Cleaning)",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical & Quality Questions",
              "type": "quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Social Value",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-09-29T23:59:59+01:00",
          "startDate": "2026-09-30T00:00:00+01:00",
          "maxExtentDate": "2030-09-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "In order to facilitate the Authority's assessment of a Participant's economic and financial standing, we would look to ensure that all bidders have a liquidity ratio of over 1. To get this ratio, please provide the following calculation, using figures from your most recent audited accounts.\nLiquidity Ratio = Current Assets ÷ Current Liabilities. \nA liquidity ratio of 1 or greater indicates that:\n•The organisation has sufficient short term assets to meet its short term liabilities\n•The organisation is financially stable in the near term\n•The risk of cash flow related service disruption is reduced\nThis assessment is intended to establish basic financial resilience, not overall profitability or long term viability."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      },
      {
        "id": "3",
        "relatedLot": "3",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79710000",
            "scheme": "CPV",
            "description": "Security services"
          },
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "Security & Cleaning Services",
    "value": {
      "amount": 20000000,
      "currency": "GBP",
      "amountGross": 24000000
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "050812-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/050812-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-05-29T12:40:34+01:00"
      }
    ],
    "procedure": {
      "features": "Issue PSQ29/05/26- 23/06/26\nSuppliers to submit clarification questions29/05/26 - 18/06/26\nEvaluate PSQ Responses24/06/26 - 03/07/26\nIssue ITP to market06/07/26 - 31/07/26\nSuppliers to submit clarification questions06/07/26 - 22/07/26\nNEUPC to respond to clarification questions06/07/26 - 22/07/26\nSupplier to submit final response to NEUPC31/07/26 - 31/07/26\nEvaluate Responses03/08/26 - 28/08/26\nAt this stage, up to six suppliers per region per Lot will be taken forward to the negotiation stage. If scores are very close between 6th and subsequent places (within 1%) then we reserve the right to proceed with more suppliers per region per Lot. Equally, if there is a clear and significant gap between suppliers at this stage, we reserve the right to proceed with less suppliers per region per Lot\nOption for negotiation01/09/26 - 07/09/26\nAt this stage, up to six suppliers per region per Lot will be awarded to the Framework. If scores are very close between 6th and subsequent places (within 1%) then we reserve the right to award to more suppliers per region per Lot. Equally, if there is a clear and significant gap between suppliers at this stage, we reserve the right to award to less suppliers per region per Lot"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Each Lot will be split into regions\n•North East\n•East Midlands\n•West Midlands\n•North West\n•East Anglia\n•South East including a limited number of locations in London\n•South West\n•Northern Ireland\n•Wales\nScoring will be applied based on your responses and ranking for each region will be done based on the number of responses for that region. Therefore, you may be ranked in one position for one region, but another position for another lot, based on the number of responses and scores of those responses\nAward will be made to each region per Lot, so if you are accepted for some regions as one of the highest scorers, this does not guarantee being awarded to all regions, based on relative scoring",
      "maximumLotsBidPerSupplier": 1,
      "maximumLotsAwardedPerSupplier": 1
    },
    "techniques": {
      "frameworkAgreement": {
        "type": "open",
        "method": "withAndWithoutReopeningCompetition",
        "description": "Call-Off Contracts – Buyers can award contracts under the framework, either through direct award  (where applicable) or further competition among framework Participants. If a call-off contract is through a direct award, then the Buyer needs to ensure that as an organisation, all internal financial procedures are followed.",
        "buyerCategories": "Please refer to document Public Procurement Regulations 2024 Section 20 attached to notice"
      },
      "hasFrameworkAgreement": true
    },
    "awardPeriod": {
      "endDate": "2026-09-30T23:59:59+01:00"
    },
    "description": "Establishment of a framework for the provision of Security Services, Cleaning Services or a combined Security & Cleaning Service\nFor more information about this opportunity or to express an interest, please visit the North Eastern Universities Purchasing Consortium portal at: https://neupc.delta-esourcing.com/tenders/UK-Leeds:-Security-services./HQ36T35C8F\nFor more information about this opportunity, please visit the eSourcing portal at: \nhttps://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Security-services./HQ36T35C8F\nTo respond to this opportunity, please click here: \nhttps://neupc.delta-esourcing.com/respond/HQ36T35C8F",
    "enquiryPeriod": {
      "endDate": "2026-06-18T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "participationFees": [
      {
        "id": "ocds-h6vhtk-06a8d1",
        "type": [
          "win"
        ],
        "description": "A 1.5% framework levy will be applicable to nett invoice values transacted through framework call offs.",
        "relativeValue": {
          "proportion": 0.02,
          "monetaryValue": "award"
        }
      }
    ],
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.delta-esourcing.com/",
    "procurementMethodDetails": "Competitive flexible procedure",
    "expressionOfInterestDeadline": "2026-06-23T12:00:00+01:00"
  },
  "parties": [
    {
      "id": "GB-PPON-PVTM-8818-LTHQ",
      "name": "NEUPC Ltd",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE42",
        "country": "GB",
        "locality": "Leeds",
        "postalCode": "LS1 5QX",
        "countryName": "United Kingdom",
        "streetAddress": "Phoenix House, 3 South Parade, 3 South Parade"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PVTM-8818-LTHQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Matthew Johnson",
        "email": "m.johnson@neupc.ac.uk",
        "telephone": "+441134871759"
      }
    },
    {
      "id": "GB-PPON-PLZJ-2257-TGCV",
      "name": "NWUPC Ltd",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD34",
        "country": "GB",
        "locality": "Manchester",
        "postalCode": "M5 4WT",
        "countryName": "United Kingdom",
        "streetAddress": "Room 404, 4th Floor, Crescent House, University of Salford"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PLZJ-2257-TGCV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Myles Woodman",
        "email": "myles.woodman@nwupc.ac.uk"
      }
    },
    {
      "id": "GB-PPON-PZZN-4928-CWMD",
      "name": "SUPC Ltd",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Reading",
        "postalCode": "RG6 6BU",
        "countryName": "United Kingdom",
        "streetAddress": "Reading Enterprise Centre, Whiteknights Rd"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PZZN-4928-CWMD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Taron Smith",
        "email": "t.a.smith@reading.ac.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}