Find a TenderAwarded

Published 26 Jun 2026, 10:40 BST

Official UK procurement notice

Seat Refresh Project · UK public procurement notice

Official notice

Authority: Caledonian Sleeper Limited

GoodsOpen procedureSME suitable

Sectors: Leather and textile fabrics, plastic and rubber materials (19) Delivery: Scotland (UKM)

Published estimate£350,000exc. VAT

Submissions closed 27 Jul 2026awarded 2 Sept 2026

Awarded to Diamond Rail Services

What is being bought

Published requirement description

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet.

The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles.

CPV: Upholstery fabrics

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Scotland · works to be carried out at Polmadie Depot

Variant bids: not allowed

19243000 Upholstery fabrics

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90Price: 40Environmental: 10

Published sub-criteria (6)

Design Solution and Passenger Experience: 30
Technical Compliance and Certification Strategy: 30
Durability, Maintenance and Whole Life Performance: 20
Supply Chain, Delivery and Fleet Support: 10
price: 40
Sustainability and Environmental Performance: 10

Published award criteria (6)

Design Solution and Passenger Experience: 30
Technical Compliance and Certification Strategy: 30
Durability, Maintenance and Whole Life Performance: 20
Supply Chain, Delivery and Fleet Support: 10
Sustainability and Environmental Performance: 10
Price: 40

Shortlisting: see requirements document

What this means for your bid

Price carries 40 of 140 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 26 Jun 2026, 10:40 BST
Last source update: 9 Sept 2026, 14:08 BST
Award evaluation window: 27 Jul 2026 – …
Authority reference: CPT-073
FTS notice number: 2026/S 000-085415
Classification (CPV): Upholstery fabrics
Delivery area: Scotland (UKM)
Official registry OCID: ocds-h6vhtk-06bdcc Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:842578)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 27 Jul 2026, 16:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 27 Jul 2026, 16:30 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

27 Jul 2026 → 9 Sept 2026 · 3 dates

Submission deadline86 days ago
27 Jul 2026, 16:00 BST
Bids opened86 days ago
27 Jul 2026, 16:30 BST
Notice published42 days ago
9 Sept 2026, 14:08 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
9 Sept 2026, 14:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 22 from SMEs

Contracts signed 1latest 2 Sept 2026

Awarded to	Value	Date	Status
Diamond Rail ServicesSME	—	—	Awarded

Contracts

Contract 085415-2026-1 · Diamond Rail ServicesSME
Signed
2 Sept 2026
Value
—
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Caledonian Sleeper Limited

Contracting authorityRailway services Basement and Ground Floor Premises, 1-5 Union Street, Inverness, UK, IV1 1PPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Glasgow Sheriffs OfficeReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice

Diamond Rail ServicesAwarded supplier Butterthwaite Ind Estate (unit 3),, Butterthwaite Lane, Sheffield, Yorkshire & Humber, S35 9WAContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria