Find a TenderAwardedContract details notice

Published 10 Oct 2025, 15:39 BST

Official UK procurement notice

Seasonal Entertainment at Medina Theatre on the Isle of Wight

Official notice

Authority: Isle of Wight Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Recreational, cultural and sporting services (92) Delivery: South East (UKJ34)

Published estimate£250,000≈ £83k / year · £300,000 inc. VAT20% above published estimate

Submissions closed 10 Nov 2025awarded 15 Apr 2026

Awarded to Made to Measure Productions Ltd

Contract term 3 yrsends 2 Jan 2029 · up to 2 Jan 2031 with extensions · starts 2 Jan 2026

What is being bought

Published requirement description

The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers (“Suppliers”) for the provision of Seasonal Entertainment at Medina Theatre, Newport, Isle of Wight. Medina Theatre is a community facility located in Newport, Isle of Wight. It is managed by the Authority’s staff at Medina Leisure Centre, Newport, Isle of Wight. The theatre provides a facility for both community hires and in-house events. It has an auditorium seating up to 430 patrons (including 6 wheelchair spaces) and a separate licensed bar. The requirement is for a supplier to provide the annual Pantomime. This consists of between 10 and 14 performances between 18th December and 3rd January (dependant on the Isle of Wight’s Christmas school holiday period). For full details of the specification requirements can be found in the Specification Document. The contract period is 2 January 2026 until 2 January 2029 with the option to extend for up to a further 2 years at the sole discretion of the Authority.

No preliminary market engagement: Niche market

CPV: Entertainment services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£250,000

Contract period: 2 Jan 2026 – 2 Jan 2029 (3 yrs) · up to 2 Jan 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: There is the option to extend for up to a further 2 years at the sole discretion of the Authority.

92300000 Entertainment services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As per tender pack
Technical & professional ability
As per tender pack

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 48%Social value: 1%Environmental: 1%

Published sub-criteria (7)

Proposed Production in 2026.: 30%
Advertising and promotional activities.: 20%
Price 1: 20%
Price 2: 20%
Ticket Price Structure and Range: 8%
Social Value: 1%
Climate Environment and UNESCO Biosphere Impact: 1%

Published award criteria (7)

Price 1: Income Split for £0 - £30,000 per season, (value of ticket sales, including VAT)
Price 2: Additional income split over £30,001 per season (value of ticket sales, including VAT)
Proposed Production in 2026.
Advertising and promotional activities.
Ticket Price Structure and Range
Social Value
Climate Environment and UNESCO Biosphere Impact

Conditions of participation2

Economic & financial standing
As per tender pack
Technical & professional ability
As per tender pack

What this means for your bid

Price carries 48 of 100 points: a 10% discount moves about 4.8 points. Quality carries 50 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 10 Oct 2025, 15:39 BST
Last source update: 5 Jun 2026, 13:55 BST
Award evaluation window: Submission end – 19 Dec 2025
Authority reference: DN788936
FTS notice number: 2025/S 000-064281
Latest notice: Contract details notice (UK7)
Classification (CPV): Entertainment services
Delivery area: South East (UKJ34)
Official registry OCID: ocds-h6vhtk-05ad00 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 10 Nov 2025, 14:00 GMT
Clarification deadline: 3 Nov 2025, 14:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders should be submitted via the ProContract portal

procontract.due-north.com/Advert ↗

Timeline

10 Oct 2025 → 5 Jun 2026 · 8 dates

Tender notice published371 days ago
10 Oct 2025, 15:39 BST
Clarification questions by347 days ago
3 Nov 2025, 14:00 GMT
Submission deadline340 days ago
10 Nov 2025, 14:00 GMT
Award decision expected by301 days ago
19 Dec 2025, 23:59 GMT
Contract starts288 days ago
2 Jan 2026
Assessment summaries sent185 days ago
15 Apr 2026, 00:00 BST
Standstill ends175 days ago
24 Apr 2026, 23:59 BST
Latest notice published133 days ago
5 Jun 2026, 13:55 BST

Notice history

5 events · 3 releases on Find a Tender · since 10 Oct 2025

Tender notice published
10 Oct 2025, 15:39 BST
UK4
Contract award notice published
15 Apr 2026, 17:21 BST
UK6
Status changed to complete
15 Apr 2026, 17:21 BST
Contract signature expected
25 Apr 2026, 23:59 BST
scheduled
Contract details notice published
5 Jun 2026, 13:55 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £300,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 21 Apr 2026

Awarded to	Value	Date	Status
Made to Measure Productions LtdSME +1 morejoint award1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: 12m + 12m at the sole discretion of the Council	£300,000	15 Apr 2026	Awarded

Contracts

Seasonal Entertainment · Made to Measure Productions LtdSME +1 more
Signed
21 Apr 2026
Value
£350,000
Period
1 May 2026 – 31 May 2029 · up to 31 May 2031 with extensions
Status
active
Extensions
2 x 12m at sole discretion of the Council
No agreed KPIs: Not required for this.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

Isle of Wight Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGYX-7387-YJXG County Hall, Newport, South East, PO30 1UDContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice

MADE TO MEASURE PRODUCTIONS LTDAwarded supplierGB-COH: 11672182GB-PPON: PRTJ-1828-WDTJ 218 Malvern Road, Bournemouth, South West, BH9 3BXContact email
Made to Measure Productions LtdAwarded supplierGB-PPON: PRTJ-1828-WDTJ 218 Malvern Road, , Bournemouth, South West, BH9 3BXContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsTenders should be submitted via the ProContract portal https://procontract.due-north.com Search for DN774709

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender5 Jun 2026, 13:55 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender15 Apr 2026, 17:21 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender10 Oct 2025, 15:39 BST