Find a TenderClosed
Published 17 May 2023, 17:29 BST

Official UK procurement notice

Screening & Assessment Tools and Associated Services

Official notice

Authority: Ministry of Justice (Central government)

4 lotsServicesOpen procedureMax 4 lots per supplier
Published estimate£9,807,952total for 4 lots · 1 value update
Submissions closed 16 Feb 2024
Lots 4max 4 won per supplier
Contract term Ends 31 Mar 2029extension options published

What is being bought4 lots · detail below

Published requirement description

The Authority invites Bidders to take part in this public procurement process for the provision of Screening & Assessment Tools and Associated Services, covering provision of Maths, English, Digital Skills and Reading and English as a Second Language (ESOL) and Additional Learning Needs for His Majesty’s Prison and Probation Service (HMPPS). The opportunity will be split in 4 lots as set out in this Contract Notice, with further information being contained in the procurement documents.

CPV: Data management services · Data-processing services · Development of software for military applications · Document management software development services · Educational software development services · Educational software package · Helpdesk and support services · IT software development services · Networking software development services · Software maintenance and repair services · Software support services · Software-related services · +1 more

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£9,807,952 together) · win at most 4 of them
Lot #1Maths English and Digital SkillsRenewalPublished value£2,451,988

The English, Mathematics and Digital Skills Tools must accurately assess prisoner’s current skills and ability under the following outcomes:

Pre-entry level

Entry level 1

Entry level 2

Entry level 3

Level 1

Level 2 or higher

Further information on the scope of this lot is set out in the procurement documents. Additional information: The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

Contract period: … – 31 Mar 2029
Delivery: UK
Extensions: This initial Term will be for 4 years with the Authority having the ability to extend the duration for a further period of up to 3 years (a maximum duration of 7 years)Variant bids: not allowed
Lot #2ReadingRenewalPublished value£2,451,988

The Reading Tool must accurately identify gaps in a prisoner’s reading ability covering comprehension, reading fluency and phonological awareness and must indicate a reading level/score and level of reading support required to progress their ability to read.

Reading assessments can be partly digital but must include interaction with and assessment outcomes determined by screening and assessment delivery staff

Further information on the scope of this lot is set out in the procurement documents. Additional information: The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

Contract period: … – 31 Mar 2029
Delivery: UK
Extensions: This initial Term will be for 4 years with the Authority having the ability to extend the duration for a further period of up to 3 years (a maximum duration of 7 years)Variant bids: not allowed
Lot #3ESOLRenewalPublished value£2,451,988

The ESOL Tool (a new element) must accurately identify any gaps in a prisoner’s ability to read, write, speak and understand English, written and spoken language, in line with National Standards. The tool must also indicate the level of support required to enable progression.

ESOL assessments can be partly digital but should include interaction with and reading assessment outcomes determined by screening and assessment delivery staff

Further information on the scope of this lot is set out in the procurement documents Additional information: The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

Contract period: … – 31 Mar 2029
Delivery: UK
Extensions: This initial Term will run be for 4 years with the Authority having the ability to extend the duration for a further period of up to 3 years (maximum duration of 7 years)Variant bids: not allowed
Lot #4Additional Learning NeedsRenewalPublished value£2,451,988

The Additional Learning Needs Indicator Tool must Identify areas of potential:

Communication and Interaction need.

Cognition and Learning need.

Social, Emotional and Mental Health difficulties.

Physical and/or Sensory Needs.

In addition to identifying areas of potential additional learning need also identify strengths, all contributing to the process of making reasonable adjustments.

Produce results that can inform and support processes of additional needs support planning within a whole prison approach including prison inductions, education, and the wider prison regime.

Further information on the scope of this lot is set out in the procurement documents. Additional information: The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

Contract period: … – 31 Mar 2029
Delivery: UK
Extensions: This initial Term will be for 4 years with the Authority having the ability to extend the duration for a further period of up to 3 years (maximum duration of 7 years)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation3
  • Suitability

    As per the Invitation to Tender and supporting documentation

  • Economic & financial standing

    As per the Invitation to Tender and supporting documentation

    Minimum: As per the Invitation to Tender and supporting documentation
  • Technical & professional ability

    As per the Invitation to Tender and supporting documentation

    Minimum: As per the Invitation to Tender and supporting documentation

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 May 2023, 17:29 BST
Last source update
29 Jan 2024, 15:36 GMT
Award evaluation window
15 Mar 2024 – …
FTS notice number
2024/S 000-002951
Classification (CPV)
Data management servicesData-processing servicesDevelopment of software for military applicationsDocument management software development servicesEducational software development servicesEducational software packageHelpdesk and support servicesIT software development servicesNetworking software development servicesSoftware maintenance and repair services
+3 moreSoftware support servicesSoftware-related services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03cd58 Find a Tender
Contract terms
Performance terms

The successful bidder may be required to help achieve social and/or environmental policy objectives relating to recruitment, training and supply-chain initiatives. Contract conditions may relate to these considerations.

Publisher note: Initial Expressions of interest must be by way of registering on Bravo Solutions and expressing an interest in the Screening & Assessment project in order to be issued an NDA. Alternatively a copy of the NDA can be requested by email from [email protected]. Access to the project documentation will only be granted upon the Authority receiving a duly signed NDA. Completion and submission of the Standard Selection Questionnaire (in accordance with the requirements set out in the ITT) and Tender by the date and time specified in Section IV2.2 will warrant a bid for this opportunity. The Authority reserves the right not to accept bids that are received after the deadline. Bidders are encouraged to return their submissions well in advance of the stated date and time in order to avoid issues such as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
16 Feb 2024, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bids opened
15 Mar 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

14 Dec 2023 → 1 Mar 2025 · 5 dates
  1. Next notice expected
    14 Dec 2023
  2. Notice published
    29 Jan 2024, 15:36 GMT
  3. Submission deadline
    16 Feb 2024, 17:00 GMT
  4. Bids opened
    15 Mar 2024, 12:00 GMT
  5. Bids must remain valid until
    1 Mar 2025, 23:59 GMT

Notice history

4 events · 2 releases on Find a Tender · since 29 Jan 2024
  1. Published value published: £9,807,952
    29 Jan 2024, 15:36 GMT
  2. Status changed to active
    29 Jan 2024, 15:36 GMT
  3. Procurement method changed
    29 Jan 2024, 15:36 GMT
  4. Deadline published: 16 Feb 2024, 17:00 GMT
    29 Jan 2024, 15:36 GMT

Contracting authority & participating public bodies

Ministry of Justice

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsPublic order and safety 102 Petty France, London, UK, SW1H 9AJContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The High Court of JusticeReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.