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Find a TenderCancelled
Published 7 Jul 2023, 10:08 BST

Official UK procurement notice

ScotRail Trains Ltd winter workings

Official notice

Authority: ScotRail Trains Limited

Framework agreement2 lotsServicesNegotiated procedure with prior call for competitionMax 2 lots to bid
Sectors: Cleaning & Environmental Services (90) Delivery: UKScotland (UKM)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 11 Aug 2023
Lots 2max 2 to bid
Framework period 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought2 lots · detail below

Published requirement description

This PQQ is for the supply, delivery and distribution of salt and other de-icing material for the car parks within the ScotRail portfolio of buildings. The successful supplier shall be responsible for clearing snow and ice from selected car parks and depots during periods of snow and ice.

  • Recurrence: 03/07/2026

CPV: Snow-clearing services

How this framework works

From the published notice
Framework period
3 yrs from 1 Apr 2024

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lot
Lot #1ScotRail Trains Limited Winter Workings - North RegionCancelledRenewal 3 yrs

The requirement for the supply, delivery and distribution of de-icing materials to be used within the ScotRail portfolio of car parks during periods of ice and snow.

The requirement shall also include the clearing of snow and ice during periods of winter. Additional information: To participate you must submit an electronic PQQ via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here

scotrail.wax-live.com/S2C/DisplayModules/T… ↗ and you should log in if you already have a registered account or register to create an account and log in to access the PQQ.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: Scotland
Extensions: It shall be at the sole discretion of ScotRail during the tender negotiation period if this agreement shall have extension options available.Second stage: 1–null candidates invited to tenderVariant bids: not allowed
90620000 Snow-clearing services
Lot #2ScotRail Trains Limited Winter Workings - South RegionCancelledRenewal 3 yrs

The requirement for the supply, delivery and distribution of de-icing materials to be used within the ScotRail portfolio of car parks during periods of ice and snow.

The requirement shall also include the clearing of snow and ice during periods of winter. Additional information: To participate you must submit an electronic PQQ via the ScotRail Wax Sourcing System by the deadline. The system can be accessed here

scotrail.wax-live.com/S2C/DisplayModules/T… ↗ and you should log in if you already have a registered account or register to create an account and log in to access the PQQ.

Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: Scotland
Extensions: It shall be at the sole discretion of ScotRail during the tender negotiation period if this agreement shall have extension options available.Second stage: 1–null candidates invited to tenderVariant bids: not allowed
90620000 Snow-clearing services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 100%
Published sub-criteria (1)
  • as per procurement documents: 100%
Published award criteria (2)
  • as per procurement documents: 100
  • Price: 0
Lot distribution rule: Lots shall be split into at least two distinct regions, North and South. The contracting authority reserve the right to award the lots individually or to one company. Consideration may be given prior to tender to split into three lots. 1, Material supply only for all regions 2. Labour North region only 3. Labour South region only.
Conditions of participation1
  • Suitability

    All information shall be found within the tender documents.

Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • “ScotRail Trains Ltd winter workings” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 03/07/2026
First published
7 Jul 2023, 10:08 BST
Last source update
3 Mar 2026, 16:07 GMT
Authority reference
SR126
FTS notice number
2026/S 000-019151
Classification (CPV)
Snow-clearing services
Delivery area
UKScotland (UKM)
Official registry OCID
ocds-h6vhtk-03dfa7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:825429)

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
11 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

scotrail.wax-live.com/S2C/DisplayModules/T… ↗

Timeline

11 Aug 2023 → 3 Mar 2026 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    11 Aug 2023, 12:00 BST
  2. Invitations to tender expected
    18 Aug 2023, 00:00 BST
  3. Bids must remain valid until
    17 Nov 2023, 23:59 GMT
  4. Contract starts
    1 Apr 2024, 00:00 BST
  5. Notice published232 days ago
    3 Mar 2026, 16:07 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    3 Mar 2026, 16:07 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2

Contracting authority & participating public bodies

ScotRail Trains Ltd

Contracting authorityRailway services SC328826 Atrium Court, , 50 Waterloo Street, Glasgow, Scotland, g2 6hqContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria