Find a TenderAwarded
Published 20 Nov 2023, 12:33 GMT

Official UK procurement notice

SC22272 Arboricultural Works Term Contract

Official notice

Authority: Kent County Council (Local council)

2 lotsServicesCompetitive procedure with negotiation
Budget not disclosedValue not published
Submissions closed 20 Dec 2023awarded 2 Aug 2024
Awarded to Gristwood and Toms Limited, G Bridgland Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

The arboriculture programmed works contract is required to ensure that KCC complies with its Duty of Care’ under the Highway Act 1980 and fulfils its obligations in Common Law as a land and tree owner.

The requirement is for the provision of highway tree works resulting from the Highway Soft Landscape Teams Tree Safety Audits.

The successful Contractor(s) will be required to facilitate both Tree Maintenance and Tree Planting for their awarded lot. A non-exclusive description of the works is provided below, but may cover other arboriculture works as required.

Tree maintenance: The service will provide for the removal of potentially hazardous trees and branches on both public and private property. The service will also facilitate removal of tree stumps and replacement tree planting. The service is provided primarily through programmed maintenance work with flexibility for additional ad-hoc provision. This service will include an additional provision for emergency tree clearance to supplement the primary ‘Emergency Tree Works Contract’ should extra resource be required during a declared emergency event.

Tree planting: The service will include tree planting within the highway environment. Tree planting will include provision for required regulatory replacement tree planting, and scheme/grant led planting including associated aftercare and young tree maintenance to ensure successful establishment. Tree size for highway planting is, typically, ‘heavy standard’ nursery stock ranging from 12-16cm girth and planting sites are a combination of both hard and soft surface environments.

This service will facilitate programmed and ad hoc tree maintenance works over a maximum eight-year period both on, and adjacent to the highway network, across the whole of the county.

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Excavating and earthmoving work

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1East KentAwardedRenewal
Delivery: South East · Lot 1 East Kent
Extensions: 96 month contract term broken down as follows: -Initial Contract Term - 60 months (5 years). Expected start date 01 September 2024. -Optional Contract Extensions - 36 months (3 years) *** **** To be taken in any combination of months, up to a maximum period of 36 months.Variant bids: not allowed
Lot #2West KentAwardedRenewal
Delivery: South East · Lot 2 West Kent
Extensions: 96 month contract term broken down as follows: -Initial Contract Term - 60 months (5 years). Expected start date 01 September 2024. -Optional Contract Extensions - 36 months (3 years) *** **** To be taken in any combination of months, up to a maximum period of 36 months.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Price: 100%
Published sub-criteria (1)
  • Price is not the only award criterion and all criteria are stated in the procurement documents.: 100%
Published award criteria (2)
  • Price is not the only award criterion and all criteria are stated in the procurement documents.: 100
  • Price: 0
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
20 Nov 2023, 12:33 GMT
Last source update
20 Sept 2024, 13:04 BST
Authority reference
DN669286
FTS notice number
2024/S 000-030174
Classification (CPV)
Agricultural, forestry, horticultural, aquacultural and apicultural servicesExcavating and earthmoving work
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-041b3e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
20 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Dec 2023 → 20 Sept 2024 · 2 dates
  1. Submission deadline
    20 Dec 2023, 12:00 GMT
  2. Notice published
    20 Sept 2024, 13:04 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Sept 2024, 13:04 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Bids received 12
Contracts signed 2latest 2 Aug 2024
Awarded toValueDateStatus
Lot 1 · East Kent1 award
Gristwood and Toms LimitedSMESC22272/1 Arboricultural Works Term Contract - East Lot——Awarded
Lot 2 · West Kent1 award
G Bridgland LtdSMESC22272/2 Arboricultural Works Term Contract - West Lot——Awarded

Contracts

  • SC22272/1 Arboricultural Works Term Contract - East Lot · Gristwood and Toms LimitedSME

    Signed
    2 Aug 2024
    Value
    —
    Status
    active
  • SC22272/2 Arboricultural Works Term Contract - West Lot · G Bridgland LtdSME

    Signed
    19 Jul 2024
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · East Kent5bids——£5,557,256 – £8,127,689
2 · West Kent7bids——£4,291,256 – £6,276,118
Whole notice———£9,848,512 – £14,403,806

Contracting authority & participating public bodies

Kent County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Invicta House, Maidstone, South East, ME14 1XXContact email Published organisation website ↗

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.