Find a TenderAwarded
Published 9 May 2022, 09:50 BST

Official UK procurement notice

SC21098 A Kentish Magazine, Website, and Kent Bereavement Guide

Official notice

Authority: Kent County Council (Local council)

ServicesOpen procedure
Published estimate£420,000exc. VAT
Submissions closed 15 Jun 2022awarded 11 Aug 2022
Awarded to Sideways Media Ltd.

What is being bought

Published requirement description

Libraries, Registration and Archives (LRA) is the part of Kent County Council that deals with the registration of births, deaths, marriages, and civil partnerships. Since the 1994 Marriage Act, the service has provided licences to private venues across the county so that civil marriages can take place within them.

The Council requires a publisher for the following outlets:

  • A magazine, used to promote the services (A Kentish Ceremony Magazine)
  • A website, used to promote the services (www.akentishceremony.com ↗)
  • A Bereavement Guide, that features all the details people need to know about how to register a death, and many of the other things that need to be organised at a difficult time.

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Printed matter and related products

The lotProcurement structure

single lot · value published
Lot #1Magazine (A Kentish Ceremony Magazine):AwardedRenewalPublished value£420,000

Magazine (A Kentish Ceremony Magazine):

One of the most successful marketing channels has been the creation of ‘A Kentish Wedding

Magazine’ in 1997. This magazine, now called A Kentish Ceremony Magazine, is now

available quarterly and covers a mixture of information about the service’s ceremonies, an

index and map containing all the Approved Premises available in the county, advertising for

appropriate suppliers, wedding fayre diary, articles and editorial.

The magazine is distributed in several exclusive ways including via the service’s Register

Offices, Libraries, website, and through a number of wedding fayres and events referred to

above - which the service’s staff often attend.

The magazine will be published quarterly in an A4 format and will include a range of content

to promote:

  • Kentish Wedding ceremonies and venues
  • Kentish Partnership ceremonies and venues
  • Kentish Welcoming ceremonies and venues
  • Kentish Renewal of Vows ceremonies and venues
  • Kent Register Offices

Website (akentishceremony.com):

The akentishceremony.com website continues to go from strength-to-strength with a high

number of unique visitors per year. The service provider will need to facilitate website maintenance and improvements, and facilitate website orders of the magazine.

Bereavement Guide:

The Bereavement Guide is an annual publication that features all the details people need to

know about how to register a death and many of the other things that need to be organised

at a difficult time. As part of the Kent Registration Service, the Council have unique distribution via

its Register Offices, and it has agreements in place for distribution across Kent hospitals

and hospices. Approx 15000 copies are printed each November Circa .

Advertising Revenue:

All of the above are produced at no cost to the Kent County Council. The service provider will generate income from advertising sold to feature in the above platforms and publications. The service provider is required to pay the Kent County Council a fixed percentage of all advertising revenue generated, the percentage amount will be as per the offer made in their bid. The remainder of the revenue will be kept by the service provider to cover overhead costs and profit.

Delivery: South East
Extensions: 24 monthsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100Price: 100
Published sub-criteria (2)
  • Highest Revenue Percentage (payable to the Kent County Council).: 100
  • price: 100
Published award criteria (2)
  • Highest Revenue Percentage (payable to the Kent County Council).: 100
  • Price: 100
What this means for your bid
  • Price carries 100 of 200 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 May 2022, 09:50 BST
Last source update
13 Sept 2022, 16:45 BST
Award evaluation window
15 Jun 2022 – …
Authority reference
DN611253
FTS notice number
2022/S 000-025704
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and securityPrinted matter and related products
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-03353e Find a Tender

Publisher note: All communications must be via the messaging facility. Tenders will not be accepted by any other route that the 'Kent Business Portal'. Clarifications can be posted via the Kent Business Portal messaging facility, by the 9th June 2022, 12:00 noon

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
15 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
15 Jun 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

15 Jun 2022 → 13 Sept 2022 · 3 dates
  1. Submission deadline
    15 Jun 2022, 12:00 BST
  2. Bids opened
    15 Jun 2022, 12:00 BST
  3. Notice published
    13 Sept 2022, 16:45 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    13 Sept 2022, 16:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 2
Contracts signed 1latest 11 Aug 2022
Awarded toValueDateStatus
Sideways Media Ltd.SME——Awarded

Contracts

  • Contract 025704-2022-SC21098 A Kentish Ceremony Magazine, Website, & Bereavement Guide-1 · Sideways Media Ltd.SME

    Signed
    11 Aug 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
Magazine (A Kentish Ceremony Magazine):2bids——£400,000 – £700,000
Whole notice———£400,000 – £700,000

Contracting authority & participating public bodies

Kent County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Sessions House, Maidstone, South East, ME14 1XQContact email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Sideways Media Ltd.Awarded supplier S.11 Coachworks, Dover Place,, Ashford, Kent, South East, TN24 1HU

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.