Official UK procurement notice
Framework Agreement for the Provision of Maintenance & Servicing of Vehicles
Authority: Stafford Borough Council (Local council)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe Council is seeking bidders who can provide and undertake the ongoing maintenance of new and existing Streetscene vehicles.
The Council wishes to establish a Contract(s) for the provision and maintenance of vehicles/plant with one or more qualified organisations. It is intended that a single Provider will be awarded to each lot to provide the services required. In each lot, Tenderers should where possible be able to maintain the full range of Goods.
CPV: Car maintenance services · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1SBC Owned Vehicles exceeding 3.5t GVWAwardedRenewal
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council.
The Contractor will be required to: -
- Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1.
- Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres.
- Ensure a minimum 100% first time pass rate for O Licence and MOT tests.
- Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)
Lot #2SBC Owned Vehicles Under 3.5t GCWAwardedRenewal
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council.
The Contractor will be required to: -
- Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1.
- Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres.
- Ensure a minimum 100% first time pass rate for O Licence and MOT tests.
- Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 7 Aug 2024, 13:16 BST
- Last source update
- 14 Jan 2025, 14:29 GMT
- Award evaluation window
- 9 Sept 2024 – …
- Authority reference
IA3400- FTS notice number
2025/S 000-001197- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04887aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 9 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 9 Sept 2024, 13:00 BST
Timeline
9 Sept 2024 → 1 Feb 2025 · 4 dates- Submission deadline9 Sept 2024, 12:00 BST
- Bids opened9 Sept 2024, 13:00 BST
- Notice published14 Jan 2025, 14:29 GMT
- Contract starts1 Feb 2025
Notice history
2 events · 2 releases on Find a Tender · since 14 Jan 2025- Status changed to complete14 Jan 2025, 14:29 GMT
- Buyer details updated14 Jan 2025, 14:29 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · SBC Owned Vehicles exceeding 3.5t GVW1 award | |||
| Staffordshire County Council | — | — | Awarded |
| Lot 2 · SBC Owned Vehicles Under 3.5t GCW1 award | |||
| Staffordshire County Council | — | — | Awarded |
Contracts
SBC Owned Vehicles exceeding 3.5t GVW · Staffordshire County Council
- Signed
- 14 Jan 2025
- Value
- £240,000
- Period
- … – 31 Jan 2029
- Status
- active
SBC Owned Vehicles Under 3.5t GCW · Staffordshire County Council
- Signed
- 14 Jan 2025
- Value
- £240,000
- Period
- … – 31 Jan 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · SBC Owned Vehicles exceeding 3.5t GVW | 3bids · 3 electronic | 0 | — | — |
| 2 · SBC Owned Vehicles Under 3.5t GCW | 2bids · 2 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- Staffordshire County CouncilAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria