Find a TenderAwarded
Published 15 Nov 2024, 10:47 GMT

Official UK procurement notice

SAS2024832 - PPM Reactive Repairs & Statutory Inspections for Fire Alarms & Fire Fighting Equipment

Official notice

Authority: Scottish Ambulance Service (NHS & healthcare)

12 lotsServicesOpen procedureSME suitable
Published estimate£150,000total for 12 lots
Submissions closed 18 Dec 2024awarded 15 Apr 2025
Awarded to ADT Fire & Security, Secureshield Ltd10 awards

What is being bought12 lots · detail below

Published requirement description

This contract is to provide Planned Preventative Maintenance, Reactive Repairs and Statutory Inspections and Testing Services to Fire Alarms and Fire Fighting Equipment to relevant all Scottish Ambulance Service locations throughout the Scottish Mainland, Highlands and Islands.

CPV: Repair and maintenance services of firefighting equipment

Lots and requirements (12)Procurement structure

12 lots · no lot values published · same evaluation weights on every lot
Lot #1Fife RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension of up to 24 monthsVariant bids: not allowed
Lot #2Forth Valley RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #3Tayside RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #4North East RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension for up to 24 monthsVariant bids: not allowed
Lot #5North West RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension of up to 24 hoursVariant bids: not allowed
Lot #6Lothian RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension of up to 24 monthsVariant bids: not allowed
Lot #7Borders RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #8Ayrshire & Arran RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #9Argyle & Clyde RegionCancelledRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #10Dumfries & Galloway RegionCancelledRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #11Greater Glasgow RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed
Lot #12Lanarkshire RegionAwardedRenewal
Delivery: Scotland
Extensions: Optional extension up to 24 monthsVariant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 45%Price: 55%
Published award criteria (2)
  • Quality: 45
  • Price: 55
Conditions of participation1
  • Economic & financial standing

    Minimum level(s) of standards required:

    Economic and financial standing — yearly turnover.

    It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below.

    Minimum level(s) of standards possibly required:

    The bidder should provide its (“general”) yearly turnover for the last 3 years.

    The bidder should provide its yearly (“specific”) turnover in the business area(s) covered by the contract for the last 3 years.

    Employers (compulsory) liability insurance 5 000 000 GBP minimum.

    Public liability insurance 5 000 000 GBP minimum.

What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Nov 2024, 10:47 GMT
Last source update
16 Apr 2025, 08:42 BST
Award evaluation window
18 Dec 2024 – …
Authority reference
2024832
FTS notice number
2025/S 000-015396
Classification (CPV)
Repair and maintenance services of firefighting equipment
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-04b6b6 Find a Tender
Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the Framework Agreement which notification will contain among other information, a summary of the reasons why the economic operators was unsuccessful.

The notification will incorporate a “standstill period” of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework Agreement.

The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition.

The remedies that may be awarded by the courts before the Framework Agreement has been entered into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.

The provision of Strategic Partner for Digital Transformation Strategy and Infrastructure Refresh services to all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. All NHS Scotland Health Boards, Special Health Boards) and the Authority).

Publisher note: (SC Ref:796514)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
18 Dec 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
18 Dec 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

18 Dec 2024 → 16 Apr 2025 · 4 dates
  1. Submission deadline
    18 Dec 2024, 12:00 GMT
  2. Bids opened
    18 Dec 2024, 12:00 GMT
  3. Bids must remain valid until
    18 Mar 2025, 23:59 GMT
  4. Notice published
    16 Apr 2025, 08:42 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Apr 2025, 08:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 12
Awarded value £61,58212 contracts exc. VAT
Bids received 8484 from SMEs
Contracts signed 12latest 15 Apr 2025
Awarded toValueDateStatus
Lot 1 · Fife Region1 award
ADT Fire & Security£4,378 †—Awarded
Lot 2 · Forth Valley Region1 award
ADT Fire & Security£2,341 †—Awarded
Lot 3 · Tayside Region1 award
ADT Fire & Security£5,204 †—Awarded
Lot 4 · North East Region1 award
ADT Fire & Security£7,982 †—Awarded
Lot 5 · North West Region1 award
Secureshield LtdSME£6,300 †—Awarded
Lot 6 · Lothian Region1 award
ADT Fire & Security£7,448 †—Awarded
Lot 7 · Borders Region1 award
ADT Fire & Security£3,153 †—Awarded
Lot 8 · Ayrshire & Arran Region1 award
Secureshield LtdSME£4,343 †—Awarded
Lot 11 · Greater Glasgow Region1 award
ADT Fire & Security£5,211 †—Awarded
Lot 12 · Lanarkshire Region1 award
ADT Fire & Security£6,298 †—Awarded

2 further award records carry no date or value.

Contracts

  • Forth Valley Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £2,341
    Status
    active
  • Greater Glasgow Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £5,211
    Status
    active
  • Lanarkshire Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £6,298
    Status
    active
  • Fife Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £4,378
    Status
    active
  • Tayside Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £5,204
    Status
    active
  • North East Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £7,982
    Status
    active
  • North West Region · Secureshield LtdSME

    Signed
    15 Apr 2025
    Value
    £6,300
    Status
    active
  • Lothian Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £7,448
    Status
    active
  • Borders Region · ADT Fire & Security

    Signed
    15 Apr 2025
    Value
    £3,153
    Status
    active
  • Ayrshire & Arran Region · Secureshield LtdSME

    Signed
    15 Apr 2025
    Value
    £4,343
    Status
    active
  • Argyle & Clyde Region

    Signed
    15 Apr 2025
    Value
    £5,910
    Status
    active
  • Dumfries & Galloway Region

    Signed
    15 Apr 2025
    Value
    £3,016
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Fife Region7bids · 7 electronic · 7 from abroad7——
2 · Forth Valley Region7bids · 7 electronic · 7 from abroad7——
3 · Tayside Region7bids · 7 electronic · 7 from abroad7——
4 · North East Region7bids · 7 electronic · 7 from abroad7——
5 · North West Region7bids · 7 electronic · 7 from abroad7——
6 · Lothian Region7bids · 7 electronic · 7 from abroad7——
7 · Borders Region7bids · 7 electronic · 7 from abroad7——
8 · Ayrshire & Arran Region7bids · 7 electronic · 7 from abroad7——
9 · Argyle & Clyde Region7bids · 7 electronic · 7 from abroad7——
10 · Dumfries & Galloway Region7bids · 7 electronic · 7 from abroad7——
11 · Greater Glasgow Region7bids · 7 electronic · 7 from abroad7——
12 · Lanarkshire Region7bids · 7 electronic · 7 from abroad7——

Contracting authority & participating public bodies

Scottish Ambulance Service

Contracting authorityNHS & healthcareBody governed by public lawHealth National Headquarters, Gyle Square, South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body EdinburghContact email, phone

Bidders & participating suppliers

3 commercial parties on the notice
  • ADT Fire & SecurityAwarded supplier 4 Kilmartin Place, Tannochside Park, Uddingston, Scotland, G71 5PHContact phone
  • Churches Fire & SecurityAwarded supplier Fire House, Mayflower Close, Chandlers Ford SO53 4AR, Eastleigh, UK, SO53 4ARContact phone
  • Secureshield LtdAwarded supplier Apleona House, Crosshill Street, Motherwell, Scotland, ML1 1RUContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.