UK5 - SAP Licences and support

Official notice

Authority: Ministry of Defence (Central government)

Direct awardDefence & security

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: UK

Awarded value£2,299,3173 awards · exc. VAT

Awarded 30 Jun 2026no call for competition

Awarded to SAP (UK) LIMITED3 awards

What is being bought

Published requirement description

SAP Licences and Services to support the DLIS Project

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: UK

48000000 Software package and information systems 72261000 Software support services

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Defence & security
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 30 Jun 2026, 18:30 BST
Last source update: 13 Oct 2026, 09:46 BST
FTS notice number: 2026/S 000-096374
Latest notice: Contract details notice (UK7)
Delivery area: UK
Official registry OCID: ocds-h6vhtk-06c0b3 Find a Tender

Why no open competition: Single Suppliers Intellectual Property Exclusive Rights
Published justification: This is a specific requirement for licences to the SAP platform already selected and integrated into the approved solution architecture. SAP possesses the exclusive intellectual property rights necessary to grant licences to SAP software products and no alternative economic operator can provide equivalent rights, This software will underpin the DLIS Project which seeks to enhance operational capability, effectiveness, readiness for action of the armed forces.

Notice history

4 events · 3 releases on Find a Tender · since 30 Jun 2026

Transparency notice published
30 Jun 2026, 18:30 BST
UK5
Contract award notice published
30 Jun 2026, 18:39 BST
UK6
Contract signature expected
9 Jul 2026, 23:59 BST
scheduled
Contract details notice published
13 Oct 2026, 09:46 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £2,299,3173 awards exc. VAT

Contracts signed 3latest 9 Jul 2026

Awarded to	Value	Date	Status
SAP (UK) LIMITEDSAP Licences9 Jul 2026 – 9 Jul 2033Options: The authority has options for up to a seven years through one or more option periods, where continued access to the licensed software, associated maintenance, support and related services is required to support operational and programme delivery requirements. Year 2 - £ 654,568.00 Year 3 - £899,096.00 Year 4 - £7,197,589.00 Year 5 - £4,808,382.00 Year 6 - £ 2,110,142.00 Year 7 - £2,110,142.00	£64,479	30 Jun 2026	Awarded
SAP (UK) LIMITEDSAP Services9 Jul 2026 – 9 Jul 2033Options: The authority has options for up to a seven years through one or more option periods, where continued access to the licensed software, associated maintenance, support and related services is required to support operational and programme delivery requirements. Year 2 - £3,425,400.00 Year 3 - £2,989,350.00 Year 4 - £1,406,800.00 Year 5 - £928,000.00 Year 6 - £928,000.00 Year 7 - £928,000.00	£2,027,250	30 Jun 2026	Awarded
SAP (UK) LIMITEDSAP Cloud Software Licences9 Jul 2026 – 9 Jul 2033Options: The authority has options for up to a seven years through one or more option periods, where continued access to the licensed software, associated maintenance, support and related services is required to support operational and programme delivery requirements. Year 2 - £ 282,864.00 Year 3 - £ 292,198.00 Year 4 - £ 301,841.00 Year 5 - £ 311,802.00 Year 6 - £ 322,092.00 Year 7 - £ 332,721.00	£207,588	30 Jun 2026	Awarded

Contracts

SAP Core Licences · SAP (UK) LIMITED
Signed
9 Jul 2026
Value
£13,623,943
Period
9 Jul 2026 – 9 Jul 2033
Status
active
Options
The authority has options for up to a seven years through one or more option periods, where continued access to the licensed software, associated maintenance, support and related services is required to support operational and programme delivery requirements. Year 2 - £ 654,568.00 Year 3 - £899,096.00 Year 4 - £7,197,589.00 Year 5 - £4,808,382.00 Year 6 - £ 2,110,142.00 Year 7 - £2,110,142.00
3 agreed KPIs: Licence Delivery · On-boarding of resources · Contract Management
- Licence Delivery, Licences are delivered are as per schedule
- On-boarding of resources, SQEP resources will be on boarded in a timely manner, with the correct security clearance as appropriate to their roles
- Contract Management, Attendance at quarterly management meetings, with appropriate management information (e.g. Licence usage,RAID Logs etc) issued 2 days before meeting, software roadmap, security and patching updates etc.
SAP Services · SAP (UK) LIMITED
Signed
9 Jul 2026
Value
£12,632,800
Period
9 Jul 2026 – 9 Jul 2033
Status
active
Options
The authority has options for up to a seven years through one or more option periods, where continued access to the licensed software, associated maintenance, support and related services is required to support operational and programme delivery requirements. Year 2 - £3,425,400.00 Year 3 - £2,989,350.00 Year 4 - £1,406,800.00 Year 5 - £928,000.00 Year 6 - £928,000.00 Year 7 - £928,000.00
3 agreed KPIs: Licence Delivery · On-boarding of resources · Contract Management
- Licence Delivery, Licences are delivered are as per schedule
- On-boarding of resources, SQEP resources will be on boarded in a timely manner, with the correct security clearance as appropriate to their roles
- Contract Management, Attendance at quarterly management meetings, with appropriate management information (e.g. Licence usage,RAID Logs etc) issued 2 days before meeting, software roadmap, security and patching updates etc.
SAP Cloud Software (Tricentis) Licences · SAP (UK) LIMITED
Signed
9 Jul 2026
Value
£1,302,897
Period
9 Jul 2026 – 9 Jul 2033
Status
active
Options
The authority has options for up to a seven years through one or more option periods, where continued access to the licensed software, associated maintenance, support and related services is required to support operational and programme delivery requirements. Year 2 - £ 282,864.00 Year 3 - £ 292,198.00 Year 4 - £ 301,841.00 Year 5 - £ 311,802.00 Year 6 - £ 322,092.00 Year 7 - £ 332,721.00
3 agreed KPIs: Licence Delivery · On-boarding of resources · Contract Management
- Licence Delivery, Licences are delivered are as per schedule
- On-boarding of resources, SQEP resources will be on boarded in a timely manner, with the correct security clearance as appropriate to their roles
- Contract Management, Attendance at quarterly management meetings, with appropriate management information (e.g. Licence usage,RAID Logs etc) issued 2 days before meeting, software roadmap, security and patching updates etc.

Contracting authority & participating public bodies

Ministry of Defence

Contracting authorityPublic authority - central government GB-PPON: PHVX-4316-ZVGZ Hore Guards Avenue, London, London, SW1A 2HBContact name, email

Bidders & participating suppliers

1 commercial party on the notice

SAP (UK) LIMITEDAwarded supplierGB-COH: 02152073 Clockhouse Place, Feltham, London, TW14 8HDContact email

Official documents & specifications (12)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDFSAP Order Form
Signed contract contractSigned contractPDFSAP Order Form
Signed contract contractSigned contractPDFSAP Order Form

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Oct 2026, 09:46 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Oct 2026, 09:46 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Oct 2026, 09:46 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Jun 2026, 18:39 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Jun 2026, 18:39 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender30 Jun 2026, 18:39 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender30 Jun 2026, 18:30 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender30 Jun 2026, 18:30 BST
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender30 Jun 2026, 18:30 BST