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Published 7 Jul 2025, 11:58 BST

Official UK procurement notice

Santa's House 2025-2028 · UK public procurement notice

Official notice

Authority: Dartford Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Business Services & Consultancy (79) Delivery: South East (UKJ4)
Published estimate£58,000≈ £58k / year · £69,600 inc. VAT
Submissions closed 4 Aug 2025awarded 22 Aug 2025
Awarded to POP UP ADVENTURES LIMITED
Contract term 1 yrends 31 Aug 2026 · up to 31 Aug 2028 with extensions · starts 18 Aug 2025

What is being bought

Published requirement description

Dartford Borough Council's Santa's House event offers local families an affordable fun-filled festive experience. The event has grown from a single day to 6 days held over 3 weekends late November and into December. The event location is The Mansion House, Acacia, Dartford DA11DJ, a listed building owned and maintained by Dartford Borough Council.

CPV: Event services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£58,000
Contract period: 18 Aug 2025 – 31 Aug 2026 (1 yr) · up to 31 Aug 2028 with extensionsValue: £58,000 exc. VAT · £69,600 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Extension available of 12 months plus 12 months based on performance of original contract
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Following compliance checks and evaluation of the Procurement specific questions, each Bid will be evaluated and scored against the evaluation criteria and weightings using a price/ quality split of 40% price and 60% quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 Jul 2025, 11:58 BST
Last source update
8 Sept 2025, 13:46 BST
Authority reference
DN781283
FTS notice number
2025/S 000-037712
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event services
Delivery area
South East (UKJ4)
Official registry OCID
ocds-h6vhtk-0559cb Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
4 Aug 2025, 12:00 BST
Clarification deadline
24 Jul 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tender submissions must be uploaded to the Kent Business Portal, www.kentbusinessportal.org.uk ↗ by the submission deadline of 12 mid-day on Monday 4th August 2025

Timeline

7 Jul 2025 → 8 Sept 2025 · 5 dates
  1. Tender notice published
    7 Jul 2025, 11:58 BST
  2. Clarification questions by
    24 Jul 2025, 23:59 BST
  3. Submission deadline
    4 Aug 2025, 12:00 BST
  4. Contract starts
    18 Aug 2025, 00:00 BST
  5. Latest notice published
    8 Sept 2025, 13:46 BST

Notice history

5 events · 3 releases on Find a Tender · since 7 Jul 2025
  1. Tender notice published
    7 Jul 2025, 11:58 BST
    UK4
  2. Contract award notice published
    26 Aug 2025, 09:26 BST
    UK6
  3. Status changed to complete
    26 Aug 2025, 09:26 BST
  4. Contract signature expected
    29 Aug 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    8 Sept 2025, 13:46 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £58,0001 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 4 Sept 2025
Awarded toValueDateStatus
POP UP ADVENTURES LIMITED1 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2028Extensions: Use of extensions dependent on success of event each year£58,00022 Aug 2025Awarded

Contracts

  • Santa's House 2025-2028 · POP UP ADVENTURES LIMITED

    Signed
    4 Sept 2025
    Value
    £58,000
    Period
    9 Sept 2025 – 31 Aug 2026 · up to 31 Aug 2028 with extensions
    Status
    active
    Extensions
    Based on success of original year

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders30—

Contracting authority & participating public bodies

Dartford Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZJD-3364-WHJT Civic Centre, Home Gardens, Dartford, South East, DA1 1DRContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • POP UP ADVENTURES LIMITEDAwarded supplierGB-COH: 10613856GB-PPON: PDPY-1828-HHPY South Street Farm Wrotham Road, Gravesend, South East, DA13 0QJContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender