Find a TenderAwardedContract details notice
Published 27 Oct 2025, 15:10 GMT

Official UK procurement notice

Sandwell Community Dementia Service

Official notice

Authority: Sandwell Metropolitan Borough Council (Central government)

ServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£1,314,428≈ £657k / year · £1,577,314 inc. VAT · 1 value update
Submissions closed 18 May 2026awarded 9 Jul 2026
Awarded to COMMUNITIES IN SYNC LIMITED
Contract term 2 yrsends 28 Sept 2028 · up to 28 Sept 2029 with extensions · starts 29 Sept 2026

What is being bought

Published requirement description

Our Community Dementia Support Service is designed to embed stronger integration across neighbourhood and frailty models of care, ensuring people living with dementia receive coordinated, person-centred support close to home. Working collaboratively with primary care networks, community health teams, social care, voluntary organisations, and local partners, the service promotes proactive identification, shared care planning, and seamless communication across disciplines. By aligning with frailty pathways and neighbourhood-based multidisciplinary teams, we enable earlier intervention, reduce avoidable crises, and support individuals and their carers to maintain independence, wellbeing, and quality of life within their own communities. In response to the unique characteristics of Sandwell the service is to be provided through a "Provider Collaborative Model". A Lead Provider is required to have sub-contracting arrangements in place with other community groups/ organisations across Sandwell who collectively are representative of the local communities' and diverse population mix that are to be served.

The Service will provide a single point of access to support the health, wellbeing, and independence of those accessing the Service in community settings, including care

homes and hospital settings. The service will provide information, advice, and referrals to other services to promote independence. The service will develop integrated care and support plans to enable people to be self-managing. The Service will deliver training for people living with the effects of dementia including carers and those with a memory concern to enable them to become self-managing. Training will be provided to professionals to address any identified Service deficits and ensure services are being provided by appropriately trained and skilled people. Training will also be provided for local communities and businesses in support of delivering "Dementia Friendly Sandwell"

and schools and colleges to support destigmatisation.

CPV: Guidance services · Health and social work services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£1,314,428
Contract period: 29 Sept 2026 – 28 Sept 2028 (2 yrs) · up to 28 Sept 2029 with extensionsValue: £1,314,428 exc. VAT · £1,577,314 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Potential one year extension subject to approval

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Oct 2025, 15:10 GMT
Last source update
14 Oct 2026, 12:10 BST
Award evaluation window
Submission end – 29 Jun 2026
Authority reference
ASC161
FTS notice number
2026/S 000-026234
Latest notice
Contract details notice (UK7)
Classification (CPV)
Guidance servicesHealth and social work services
Delivery area
West Midlands (UKG37)
Official registry OCID
ocds-h6vhtk-05d461 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
18 May 2026, 13:00 BST
Clarification deadline
5 May 2026, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Oct 2025 → 14 Oct 2026 · 10 dates
  1. Planning notice published354 days ago
    27 Oct 2025, 15:10 GMT
  2. Market engagement329 days ago
    20 Nov 2025, 23:59 GMT

    Please email by 15.00 on Thursday 20 November 2025 [email protected] your full name, job title, organisation, email address and telephone no. if you would like to receive an online MS Teams invitation to this event.

  3. Tender notice published207 days ago
    23 Mar 2026, 12:38 GMT
  4. Clarification questions by164 days ago
    5 May 2026, 13:00 BST
  5. Submission deadline151 days ago
    18 May 2026, 13:00 BST
  6. Award decision expected by108 days ago
    29 Jun 2026, 23:59 BST
  7. Assessment summaries sent98 days ago
    10 Jul 2026, 00:00 BST
  8. Standstill ends85 days ago
    22 Jul 2026, 23:59 BST
  9. Contract starts17 days ago
    29 Sept 2026, 00:00 BST
  10. Latest notice published2 days ago
    14 Oct 2026, 12:10 BST

Notice history

11 events · 5 releases on Find a Tender · since 27 Oct 2025
  1. Preliminary market engagement notice published
    27 Oct 2025, 15:10 GMT
    UK2
  2. Preliminary market engagement notice published
    6 Nov 2025, 15:45 GMT
    UK2
  3. Tender notice published
    23 Mar 2026, 12:38 GMT
    UK4
  4. Published value published: £1,314,428
    23 Mar 2026, 12:38 GMT
  5. Status changed to active
    23 Mar 2026, 12:38 GMT
  6. Procurement method changed
    23 Mar 2026, 12:38 GMT
  7. Deadline published: 18 May 2026, 13:00 BST
    23 Mar 2026, 12:38 GMT
  8. Contract award notice published
    10 Jul 2026, 17:30 BST
    UK6
  9. Status changed to complete
    10 Jul 2026, 17:30 BST
  10. Contract signature expected
    31 Jul 2026, 23:59 BST
    scheduled
  11. Contract details notice published
    14 Oct 2026, 12:10 BST
    UK7
Published amendments (1)

The date of the Market Engagement Event has been changed to Monday 24 November 2025 11.00-12.00, to allow sufficient time for interested organisations to express their interest in attending.

Routine re-releases (5)
  • 2025-11: 1 release · 6 Nov 2025
  • 2025-10: 1 release · 27 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,314,4281 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 23 Jul 2026
Awarded toValueDateStatus
COMMUNITIES IN SYNC LIMITEDSMEVCSEASC161 Sandwell Community Dementia Service29 Sept 2026 – 28 Sept 2028 · up to 28 Sept 2029Extensions: One year, subject to approval. · Options: Subject to discretionary financial uplift in years two and three. Subject to budget and internal approval. Contract value for three years without discretionary uplift including VAT £1,501,012.80. Contract value for three years with discretionary uplift including VAT £1,577,313.60.£1,314,4289 Jul 2026Awarded

Contracts

  • Contract 1 · COMMUNITIES IN SYNC LIMITEDSMEVCSE

    Signed
    23 Jul 2026
    Value
    £1,314,428
    Period
    29 Sept 2026 – 28 Sept 2028 · up to 28 Sept 2029 with extensions
    Status
    active
    Extensions
    One year subject to approval.
    Options
    Subject to discretionary financial uplift in years two and three. Subject to budget and internal approval. Contract value for three years without discretionary uplift including VAT £1,501,012.80. Contract value for three years with discretionary uplift including VAT £1,577,313.60.
    3 agreed KPIs: De-stigmatising dementia and raising awareness · Enhancing quality of life for people with care and support needs · Delaying and reducing the need for more intensive forms of care and support
    • De-stigmatising dementia and raising awareness
    • Enhancing quality of life for people with care and support needs
    • Delaying and reducing the need for more intensive forms of care and support

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 18 at stage one31—

Contracting authority & participating public bodies

Sandwell Metropolitan Borough Council

Contracting authorityPublic authority - central government GB-PPON: PJHD-8764-YRJJ Sandwell Council House, Freeth Street, Oldbury, West Midlands, B69 3DEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • COMMUNITIES IN SYNC LIMITEDAwarded supplierGB-COH: RS007460GB-PPON: PHXJ-2735-MMLD Castlemill, 109S, Burnt Tree,, Tipton, West Midlands, DY4 7UFContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure