Official UK procurement notice
Sandwell Community Dementia Service
Authority: Sandwell Metropolitan Borough Council (Central government)
What is being bought
Published requirement descriptionOur Community Dementia Support Service is designed to embed stronger integration across neighbourhood and frailty models of care, ensuring people living with dementia receive coordinated, person-centred support close to home. Working collaboratively with primary care networks, community health teams, social care, voluntary organisations, and local partners, the service promotes proactive identification, shared care planning, and seamless communication across disciplines. By aligning with frailty pathways and neighbourhood-based multidisciplinary teams, we enable earlier intervention, reduce avoidable crises, and support individuals and their carers to maintain independence, wellbeing, and quality of life within their own communities. In response to the unique characteristics of Sandwell the service is to be provided through a "Provider Collaborative Model". A Lead Provider is required to have sub-contracting arrangements in place with other community groups/ organisations across Sandwell who collectively are representative of the local communities' and diverse population mix that are to be served.
The Service will provide a single point of access to support the health, wellbeing, and independence of those accessing the Service in community settings, including care
homes and hospital settings. The service will provide information, advice, and referrals to other services to promote independence. The service will develop integrated care and support plans to enable people to be self-managing. The Service will deliver training for people living with the effects of dementia including carers and those with a memory concern to enable them to become self-managing. Training will be provided to professionals to address any identified Service deficits and ensure services are being provided by appropriately trained and skilled people. Training will also be provided for local communities and businesses in support of delivering "Dementia Friendly Sandwell"
and schools and colleges to support destigmatisation.
CPV: Guidance services · Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,314,428
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Oct 2025, 15:10 GMT
- Last source update
- 14 Oct 2026, 12:10 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- Authority reference
ASC161- FTS notice number
2026/S 000-026234- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d461Find a Tender
How it was run
Official notice- Submission deadline
- 18 May 2026, 13:00 BST
- Clarification deadline
- 5 May 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
27 Oct 2025 → 14 Oct 2026 · 10 dates- Planning notice published354 days ago27 Oct 2025, 15:10 GMT
- Market engagement329 days ago20 Nov 2025, 23:59 GMT
Please email by 15.00 on Thursday 20 November 2025 [email protected] your full name, job title, organisation, email address and telephone no. if you would like to receive an online MS Teams invitation to this event.
- Tender notice published207 days ago23 Mar 2026, 12:38 GMT
- Clarification questions by164 days ago5 May 2026, 13:00 BST
- Submission deadline151 days ago18 May 2026, 13:00 BST
- Award decision expected by108 days ago29 Jun 2026, 23:59 BST
- Assessment summaries sent98 days ago10 Jul 2026, 00:00 BST
- Standstill ends85 days ago22 Jul 2026, 23:59 BST
- Contract starts17 days ago29 Sept 2026, 00:00 BST
- Latest notice published2 days ago14 Oct 2026, 12:10 BST
Notice history
11 events · 5 releases on Find a Tender · since 27 Oct 2025- Preliminary market engagement notice published27 Oct 2025, 15:10 GMTUK2
- Preliminary market engagement notice published6 Nov 2025, 15:45 GMTUK2
- Tender notice published23 Mar 2026, 12:38 GMTUK4
- Published value published: £1,314,42823 Mar 2026, 12:38 GMT
- Status changed to active23 Mar 2026, 12:38 GMT
- Procurement method changed23 Mar 2026, 12:38 GMT
- Deadline published: 18 May 2026, 13:00 BST23 Mar 2026, 12:38 GMT
- Contract award notice published10 Jul 2026, 17:30 BSTUK6
- Status changed to complete10 Jul 2026, 17:30 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
- Contract details notice published14 Oct 2026, 12:10 BSTUK7
Published amendments (1)
The date of the Market Engagement Event has been changed to Monday 24 November 2025 11.00-12.00, to allow sufficient time for interested organisations to express their interest in attending.
Routine re-releases (5)
- 2025-11: 1 release · 6 Nov 2025
- 2025-10: 1 release · 27 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COMMUNITIES IN SYNC LIMITEDSMEVCSEASC161 Sandwell Community Dementia Service29 Sept 2026 – 28 Sept 2028 · up to 28 Sept 2029Extensions: One year, subject to approval. · Options: Subject to discretionary financial uplift in years two and three. Subject to budget and internal approval. Contract value for three years without discretionary uplift including VAT £1,501,012.80. Contract value for three years with discretionary uplift including VAT £1,577,313.60. | £1,314,428 | 9 Jul 2026 | Awarded |
Contracts
Contract 1 · COMMUNITIES IN SYNC LIMITEDSMEVCSE
- Signed
- 23 Jul 2026
- Value
- £1,314,428
- Period
- 29 Sept 2026 – 28 Sept 2028 · up to 28 Sept 2029 with extensions
- Status
- active
- Extensions
- One year subject to approval.
- Options
- Subject to discretionary financial uplift in years two and three. Subject to budget and internal approval. Contract value for three years without discretionary uplift including VAT £1,501,012.80. Contract value for three years with discretionary uplift including VAT £1,577,313.60.
3 agreed KPIs: De-stigmatising dementia and raising awareness · Enhancing quality of life for people with care and support needs · Delaying and reducing the need for more intensive forms of care and support
- De-stigmatising dementia and raising awareness
- Enhancing quality of life for people with care and support needs
- Delaying and reducing the need for more intensive forms of care and support
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 18 at stage one | 3 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- COMMUNITIES IN SYNC LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender