Official UK procurement notice
Saint Cecilia's CofE School - Cleaning Services
Authority: SAINT CECILIA'S CHURCH OF ENGLAND SCHOOL (Education)·On behalf of: Minerva Procurement Consultancy Services Limited
What is being bought
Published requirement descriptionSaint Cecilia's CofE School is currently out to tender for the provision of a full daily cleaning service.
The contract is being offered for two years with the option to extend for a further three periods of 12 months. The contract commencement date is 25 May 2026.
The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.
TUPE is expected to apply, details of which can be found in the tender documentation.
No members of the cleaning team are members of the Local Government Pension Scheme and therefore LGPS will not be required for this tender.
- The authority expects to re-tender this requirement around 16 Sept 2026, 00:59 BST.
- How the procedure runs: Duty to Consider Lots As part of the initial project set up and approval stage of the tender process, Saint Cecilia's CofE School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that school is on one site it was agreed that lots were not appropriate for this tender process. Full details of the description of the process being used are contained within the documents accompanying this tender. Stage 1 Conditions of participation with evaluation Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage. Stage 2 Invitation to Tender with evaluation Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to: Stage 3 Presentation Day Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period) Stage 5 Publication of Contract Details Notice Further details of the CFP can be found in the documentation accompanying this tender.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price: Full details of the weightings and evaluation criteria are contained within the documents accompanying this tender.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 16 Sept 2026
- First published
- 15 Sept 2025, 15:06 BST
- Last source update
- 17 Jun 2026, 12:33 BST
- Award evaluation window
- Submission end – 17 Mar 2026
- Authority reference
MPN-10339- FTS notice number
2025/S 000-056627- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059a72Find a Tender
- How it runs
Duty to Consider Lots
As part of the initial project set up and approval stage of the tender process, Saint Cecilia's CofE School discussed with Minerva Procurement Consultancy Services Limited the possibility of splitting the tender into more than one lot/contract. On the basis that school is on one site it was agreed that lots were not appropriate for this tender process.
Full details of the description of the process being used are contained within the documents accompanying this tender.
Stage 1 Conditions of participation with evaluation
Suppliers are invited to submit a Procurement Specific Questionnaire (PSQ) response. Submissions will be evaluated based on the criteria detailed in the PSQ documentation. A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
Stage 2 Invitation to Tender with evaluation
Suppliers shortlisted to the Invitation to Tender (ITT) stage will be required to submit their final tender and will be evaluated on the criteria detailed in the ITT documentation. Envisaged shortlist of the three highest scoring bidders to be invited to:
Stage 3 Presentation Day
Stage 4 Assessment Summaries and Publication of Contract Award Notice (commencing 8 working day standstill period)
Stage 5 Publication of Contract Details Notice
Further details of the CFP can be found in the documentation accompanying this tender.
How it was run
Official notice- Requests to participate (first stage)
- 20 Oct 2025, 17:00 BST
- Submission deadline
- 20 Oct 2025, 17:00 BST
- Clarification deadline
- 22 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Full details of how to submit are contained within the documents accompanying this tender. In-Tend - in-tendhost.co.uk/minervapcs/aspx/Home ↗
Timeline
15 Sept 2025 → 17 Jun 2026 · 8 dates- Tender notice published15 Sept 2025, 15:06 BST
- Clarification questions by399 days ago22 Sept 2025, 17:00 BST
- Submission deadline371 days ago20 Oct 2025, 17:00 BST
- Assessment summaries sent228 days ago13 Mar 2026
- Award decision expected by223 days ago17 Mar 2026, 23:59 GMT
- Standstill ends215 days ago25 Mar 2026, 23:59 GMT
- Contract starts155 days ago25 May 2026, 00:00 BST
- Latest notice published132 days ago17 Jun 2026, 12:33 BST
Notice history
5 events · 3 releases on Find a Tender · since 15 Sept 2025- Tender notice published15 Sept 2025, 15:06 BSTUK4
- Contract award notice published13 Mar 2026, 15:17 GMTUK6
- Status changed to complete13 Mar 2026, 15:17 GMT
- Contract signature expected26 Apr 2026, 23:59 BSTscheduled
- Contract details notice published17 Jun 2026, 12:33 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The PCS GroupSaint Cecilia's CofE School25 May 2026 – 24 May 2028 · up to 24 May 2031Extensions: The duration detailed above includes the initial term of 2 years as well as the three optional contract extension periods of 12 months each. · Options: The contract will be awarded for an initial period of 2 years with three possible extensions of 12 months meaning a maximum contract length of 5 years. | £1,122,830 | 13 Mar 2026 | Awarded |
Contracts
Saint Cecilia's CofE School · The PCS Group
- Signed
- 25 May 2026
- Value
- £1,122,830
- Period
- 25 May 2026 – 24 May 2028 · up to 24 May 2031 with extensions
- Status
- active
- Extensions
- The duration detailed above includes the initial term of 2 years as well as the three optional contract extension periods of 12 months each.
- Options
- The contract will be awarded for an initial period of 2 years with three possible extensions of 12 months meaning a maximum contract length of 5 years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Minerva Procurement Consultancy Services LimitedProcess contact pointProcuring entityProcurement consultancy managing the tender process for Saint Cecilia's CofE School
Bidders & participating suppliers
1 commercial party on the notice- pcsAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are being provided on publication of this Tender Notice. They will be hosted, and are freely available, on the In-tend portal for Minerva Procurement Consultancy Services Limited.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender