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Published 29 Jul 2026, 14:02 BST

Official UK procurement notice

RSFT - Provision of Electronic Pre-Operative Assessment Solution

Official notice

Authority: Royal Surrey County Hospital NHS Foundation Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: South East (UKJ2)
Published estimate£300,000≈ £100k / year · £360,000 inc. VAT
Submissions closed 16 Sept 2026
Next notice expected 5 Aug 2026
Contract term 3 yrsends 15 Nov 2029 · up to 15 Nov 2031 with extensions · starts 16 Nov 2026

What is being bought

Published requirement description

Royal Surrey NHS Foundation Trust Requires The Provision of Electronic Pre-Operative Assessment Solution

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  • The authority expects to re-tender this requirement around 29 Jul 2031, 23:59 BST.
  • No preliminary market engagement: Published UK03 Notice

CPV: Medical software package

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£300,000
Contract period: 16 Nov 2026 – 15 Nov 2029 (3 yrs) · up to 15 Nov 2031 with extensionsValue: £300,000 exc. VAT · £360,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: 2x 12 months
48180000 Medical software package
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    As per specification

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 25%Social value: 10%
Published sub-criteria (5)
  • Requirement Specification: 15%
  • Technical Response: 25%
  • Scripted Demonstrations: 25%
  • Commercial Response: 25%
  • Social Value: 10%
Published award criteria (5)
  • Requirement Specification
  • Technical Response
  • Commercial Response
  • Social Value
  • Scripted Demonstrations
Conditions of participation2
  • Economic & financial standing

    N/A

  • Technical & professional ability

    As per specification

What this means for your bid
  • Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 29 Jul 2031
First published
29 Jul 2026, 14:02 BST
Last source update
4 Aug 2026, 15:46 BST
Award evaluation window
Submission end – 21 Oct 2026
Authority reference
C431747
FTS notice number
2026/S 000-073826
Latest notice
Tender notice (UK4)
Classification (CPV)
Medical software package
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-06d687 Find a Tender
Contract terms summary

NHS Terms & Conditions

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
16 Sept 2026, 12:00 BST
Clarification deadline
7 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.lightning.force.com/one/one.app ↗

Timeline

29 Jul 2026 → 16 Nov 2026 · 7 dates
  1. Planning notice published85 days ago
    29 Jul 2026, 14:02 BST
  2. Tender notice published79 days ago
    4 Aug 2026, 15:46 BST
  3. Next notice expected78 days ago
    5 Aug 2026, 23:59 BST
  4. Clarification questions by45 days ago
    7 Sept 2026, 12:00 BST
  5. Submission deadline36 days ago
    16 Sept 2026, 12:00 BST
  6. Award decision expected by1 day ago
    21 Oct 2026, 23:59 BST
  7. Today
    22 Oct 2026
  8. Contract startsin 25 days
    16 Nov 2026

Notice history

3 events · 2 releases on Find a Tender · since 29 Jul 2026
  1. Planned procurement notice published
    29 Jul 2026, 14:02 BST
    UK3
  2. Tender notice published
    4 Aug 2026, 15:46 BST
    UK4
  3. Status changed to active
    4 Aug 2026, 15:46 BST

Contracting authority & participating public bodies

Royal Surrey County Hospital NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PBND-1678-TCRM Royal Surrey County Hospital, Egerton Road, Guildford, South East, GU2 7XXContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender