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Find a TenderAwardedContract details notice
Published 14 Mar 2025, 16:09 GMT

Official UK procurement notice

RRV and CM · UK public procurement notice

Official notice

Authority: Leeds City Council (Local council)

WorksCompetitive flexible procedureAbove threshold
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE42)
Published estimate£18,500,000≈ £3.7m / year · £22,200,000 inc. VAT
Submissions closed 10 Sept 2025awarded 21 Jan 2026
Awarded to Mears Limited
Contract term 5 yrsends 1 Oct 2031 · up to 1 Oct 2036 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

To undertake responsive repairs, voids, Cyclical service & Maintenance work in West Leeds Metropolitan area

  • How the procedure runs: Please see published documentation - All suppliers meeting the minimum standards outlined within the CAS-CoP Document will be invited to submit a tender.

CPV: Building construction work · Construction work · Construction work for houses · Construction work for multi-dwelling buildings and individual houses · Houses construction work · Multi-dwelling buildings construction work · Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsPublished value£18,500,000
Contract period: 1 Oct 2026 – 1 Oct 2031 (5 yrs) · up to 1 Oct 2036 with extensionsValue: £18,500,000 exc. VAT · £22,200,000 inc. VAT
Delivery: Yorkshire & Humber
Extensions: Extensions may be offered up-to 5 years. The duration of each extension term will be mutually agreed at the appropriate time.
45000000 Construction work45210000 Building construction work45211000 Construction work for multi-dwelling buildings and individual houses45211100 Construction work for houses45211300 Houses construction work45211340 Multi-dwelling buildings construction work
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please see published CAS-CoP Document

  • Technical & professional ability

    Please see published CAS-CoP Document

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Quality: Quality represents 60% of the overall evaluation criteria. Specific questions can be viewed within the published ITT and accompanying documents.
  • Price: Price submission represents 40% of the overall evaluation criteria. Specific requirements can be viewed within the published ITT and accompanying documents.
Conditions of participation2
  • Economic & financial standing

    Please see published CAS-CoP Document

  • Technical & professional ability

    Please see published CAS-CoP Document

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Mar 2025, 16:09 GMT
Last source update
15 Apr 2026, 10:33 BST
Award evaluation window
Submission end – 5 Jan 2026
Authority reference
97333
FTS notice number
2025/S 000-015002
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building construction workConstruction workConstruction work for housesConstruction work for multi-dwelling buildings and individual housesHouses construction workMulti-dwelling buildings construction workRepair and maintenance services
Delivery area
Yorkshire & Humber (UKE42)
Official registry OCID
ocds-h6vhtk-04ed7d Find a Tender
Contract terms summary

NEC4 Measured Term - See published contract

How it runs

Please see published documentation - All suppliers meeting the minimum standards outlined within the CAS-CoP Document will be invited to submit a tender.

Review and risk notes
Risks

NEC4 Measured Term - See published contract

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
10 Sept 2025, 00:00 BST
Clarification deadline
13 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

14 Mar 2025 → 1 Oct 2026 · 11 dates
  1. Planning notice published
    14 Mar 2025, 16:09 GMT
  2. Market engagement
    28 Mar 2025, 23:59 GMT

    Expression of interest phase Parties who have already expressed an interest in previous market sound phases do not need to respond further.

  3. Next notice expected
    2 Apr 2025, 00:59 BST
  4. Tender notice published
    14 Apr 2025, 14:43 BST
  5. Clarification questions by
    13 May 2025, 12:00 BST
  6. Submission deadline
    10 Sept 2025, 00:00 BST
  7. Award decision expected by294 days ago
    5 Jan 2026, 23:59 GMT
  8. Assessment summaries sent278 days ago
    22 Jan 2026
  9. Standstill ends266 days ago
    2 Feb 2026, 23:59 GMT
  10. Latest notice published194 days ago
    15 Apr 2026, 10:33 BST
  11. Contract starts26 days ago
    1 Oct 2026

Notice history

11 events · 4 releases on Find a Tender · since 14 Mar 2025
  1. Preliminary market engagement notice published
    14 Mar 2025, 16:09 GMT
    UK2
  2. Tender notice published
    14 Apr 2025, 14:43 BST
    UK4
  3. Status changed to active
    14 Apr 2025, 14:43 BST
  4. Procurement method changed
    14 Apr 2025, 14:43 BST
  5. Deadline published: 10 Sept 2025, 00:00 BST
    14 Apr 2025, 14:43 BST
  6. Contract award notice published
    22 Jan 2026, 14:06 GMT
    UK6
  7. Status changed to complete
    22 Jan 2026, 14:06 GMT
  8. Procurement method changed
    22 Jan 2026, 14:06 GMT
  9. Contract signature expected
    23 Feb 2026, 23:59 GMT
    scheduled
  10. Contract details notice published
    15 Apr 2026, 10:33 BST
    UK7
  11. Procurement method changed
    15 Apr 2026, 10:33 BST
Routine re-releases (4)
  • 2025-03: 1 release · 14 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £18,500,0001 award exc. VAT
Bids received 2
Named bidders 2published on the award notice
Contracts signed 1latest 17 Mar 2026
Awarded toValueDateStatus
Mears LimitedHousing Leeds Responsive Repairs, Voids and Cyclical Service & Maintenance work West Leeds Area 2026+1 Oct 2026 – 30 Sept 2031£18,500,00021 Jan 2026Awarded

Contracts

  • Contract 1 · Mears Limited

    Signed
    17 Mar 2026
    Value
    £18,500,000
    Period
    1 Oct 2026 – 30 Sept 2031 · up to 30 Sept 2036 with extensions
    Status
    active
    Extensions
    5 times 12 months
    3 agreed KPIs: Managing Empty Property turnaround times - Standard Voids · Managing Empty Property turnaround times- Major Voids · Complaint Handling
    • Managing Empty Property turnaround times - Standard Voids, To ensure the length of time a Contractor takes to repair void properties is kept to a minimum. This contributes to reducing rent loss and the number of properties in void at any one time.
    • Managing Empty Property turnaround times- Major Voids, To ensure the length of time a Contractor takes to repair void properties is kept to a minimum. This contributes to reducing rent loss and the number of properties in void at any one time.
    • Complaint Handling, To measure and ensure the efficiency and effectiveness of the complaint investigation process across all formal stages and any enquiries arising from elected members or Members of Parliament in line with the Housing Ombudsman Complaint Handling Code.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Leeds City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJYG-6658-PPMY Civic Hall, Calverley Street, Leeds, Yorkshire & Humber, LS1 1URContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice · 1 awarded
  • Axis Europe LtdBidder / tendererGB-COH: 01991637 3 Tramway Avenue, London, London, E154PN
  • MEARS LIMITEDAwarded supplierGB-COH: 02519234GB-PPON: PYVN-7644-LZQQ 2nd Floor Unit 5220 Valiant Court, Gloucester, South West, GL3 4FEContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure