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Official procurement procedure

Rowan Gate Primary School - Cleaning Services

Name: Procurement Process ocds-h6vhtk-06f41e
Creator: Rowan Gate Primary School
Published: 2026-09-08T08:08:18.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

services

Competitive flexible procedure

School cleaning services

East Midlands (UKF25)

Open submission portal

Official notice

Published value

£725,000

Submission deadline 13 Oct 2026, 17:00 BST

Lots published1

Procurement Intelligence

Published evidence · v1

Prepared 8 Sept 2026, 09:43 BST

A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.

Bid readiness

Core facts published

Deadline: 13 Oct 2026, 17:00 BST
Submission route published

Scope structure

1lots

1 lot · 1 published item
1 published CPV family

Decision Velocity

~54 days

Typical sector award window after deadline
Sector median: 54 days

Contract lifecycle

Not published

No future linked contract end in retained records
No published extension signal

Sector Market Benchmark (CPV 90)

Based on 7,039 published procedures

Median Winning Discount

16.67%

Award reduction below published budget

Typical Bids Received

4 bidders

Median competitive participation in sector

Typical Evaluation Window

54 days

Median time between deadline and award

Top Contenders in this Sector (CPV 90)

Active commercial suppliers winning public contracts in this field

Supplier	Awards won in sector	Total awarded value	Avg. winning discount
BIFFA WASTE SERVICES LIMITEDCRN: 00946107	38 contracts	£15,217,923,096	-16.8% below budget
SUEZ Recycling and Recovery UK LtdCRN: 02291198	28 contracts	£12,424,440,254	-17.8% below budget
Veolia Es (UK) LimitedCRN: 02481991	23 contracts	£46,551,338,356	-16.8% below budget
Caledonian Maintenance Services Ltd	22 contracts	£61,725,352	-50.6% below budget
CHURCHILL CONTRACT SERVICES LIMITEDCRN: 03762020	20 contracts	£1,513,811,928	At ceiling / not disclosed
AECOM LIMITEDCRN: 01846493	14 contracts	£26,533,657,043	-7.6% below budget
ATLAS FM LIMITEDCRN: 02633080	14 contracts	£1,020,895,232	-39.8% below budget
Bulloughs Cleaning Services LtdCRN: 02101304	13 contracts	£901,415,367	-7.4% below budget
PERSONNEL HYGIENE SERVICES LIMITEDCRN: 00770813	13 contracts	£970,329	At ceiling / not disclosed
ENVIRO SKIP HIRE LTDCRN: 06089264	12 contracts	£521,392,471	At ceiling / not disclosed

Evidence coverage

8/12 core inputs published

Standard procedure facts

Comparable published opportunities

Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.

Published procedure	Published value	Matching evidence
Cleaning Tender for the Services at Mosaic Partnership TrustMOSAIC PARTNERSHIP TRUST · 14 Aug 2026, 13:22 BST	£550,000	same CPV family similar value band
Provision of comprehensive cleaning and exhauster services to the British High Commission NairobiForeign, Commonwealth and Development Office · 7 Sept 2026, 17:23 BST	£480,000	same CPV family similar value band
Service Contract for Kitchen Ventilation Canopy CleaningRhondda Cynon Taf CBC · 27 Aug 2026, 08:49 BST	£495,000	same CPV family similar value band
Aston University STEM Education Trust Tender for Cleaning ServicesASTON UNIVERSITY STEM EDUCATION ACADEMY TRUST · 4 Sept 2026, 12:03 BST	£562,422	same CPV family similar value band
Office Cleaning ServicesGeneral Dental Council · 2 Sept 2026, 08:32 BST	£290,000	same CPV family similar value band

Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.

Procurement Executive Summary

AI & Search Synopsis

Generated from official OCDS record

Tenderline Synopsis: Rowan Gate Primary School: "Rowan Gate Primary School - Cleaning Services". Published status: active. Published value: £725,000. 1 published lot. Recorded submission deadline: 13 Oct 2026, 17:00 BST. Published submission portal: in-tendhost.co.uk.

Contracting Authority	Rowan Gate Primary School	Scope & Categories	SERVICES (1 lot)	Submission Window	35d 7h left 13 Oct 2026, 17:00 BST
Submission Gateway	In-tend Electronic Procurement in-tendhost.co.uk	Legal Basis & Regime	2023/54 · Competitive flexible procedure · Above threshold	Estimated Value (exc. VAT)	£725,000

Bidder Intelligence · Authority Profile: Rowan Gate Primary School

Market Analytics

View Authority Profile →

Derived from OCDS awards & bid statistics

Published history for Rowan Gate Primary School. These figures describe retained records, not a forecast of bids or a measure of buyer bias.

Published-to-award variance

Not availableInsufficient comparable data

Requires at least 5 comparable procedures

Competition Density

Not availableNo published reports

Bid counts are not published for this buyer

Supplier ConcentrationNo estimate

Insufficient attributable awardsNo concentration estimate available

Payment Terms

Check noticePublished terms

Payment obligations depend on the applicable regime and contract. Consult the official documents.

Coverage: 0 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.

Procedure terms

Contracting AuthorityRowan Gate Primary School	Procedure methodCompetitive flexible procedure	Procurement categoryservices
Statusactive	Framework / DPSNot published	CompetitionNot published
Above thresholdYes	Legal basisUKPGA · 2023/54	Tender period startsNot published
Clarification deadline22 Sept 2026, 17:00 BST	Electronic submissionallowed	Submission languagesen
Published8 Sept 2026, 09:08 BST	Last source update8 Sept 2026, 09:08 BST	Recurring procurementYes
ClassificationSchool cleaning services
Delivery area East Midlands (UKF25)
OCIDocds-h6vhtk-06f41e

How to participate

Open submission portal

Submission methodNot published	Electronic submissionallowed	Clarification deadline22 Sept 2026, 17:00 BST
Submission languagesen	Expression of interest deadline13 Oct 2026, 17:00 BST	E-Sourcing Portal In-tend Electronic Procurement Open portal
Submission instructions Full details of how to submit are contained within the documents accompanying this tender. https://in-tendhost.co.uk/minervapcs/aspx/Home

What is being bought

Rowan Gate Primary School is currently out to tender for the provision of a full daily cleaning service. The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 April 2027. The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. One member of the cleaning team is a member of the Local Government Pension Scheme and all details are in the tender documentation.

What changed

From the official release history

Official notice release published
8 Sept 2026, 09:08 BST

Lots and requirements (1)

Published by the contracting authority

Lot 1 · #1

Individual lot title not published

active

Renewal

Published valueAED 725,000

The source published no individual title or description for this lot.

Contract period1 Apr 2027, 00:00 BST — 31 Mar 2030, 23:59 BST

EligibilityNot published

Options / renewalThe duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Award criteria (2)

Timeline

Procedure published
8 Sept 2026, 09:08 BST
Submission deadline
13 Oct 2026, 17:00 BST

Commercial outcome and competition

AwardsNo award published

ContractsNo contract published

Bid statisticsNo aggregate bid statistics published

Buyer and organisations in this procedure