Official UK procurement notice
Roster Management System Support and Maintenance including the provision of potential additional licenses
Authority: Scottish Fire and Rescue Service (Police & fire)
What is being bought
Published requirement descriptionSupport and Maintenance relating to a 5-watch Duty Roster Management System including the provision of potential additional licenses.
CPV: Maintenance of information technology software · Software support services
The lotProcurement structure
single lot · no lot value publishedLot #1The roster management system is utilised by approximately 3600 operational employees…Awarded
The roster management system is utilised by approximately 3600 operational employees throughout the whole of SFRS and is a key system to ensuring that every shift has the appropriate number of personnel and skills on duty to crew appliances. The Service is in the process of finalising its specification prior to commencing competition for a new service. In the interim, there is a critical need to continue with the support and maintenance of the current duty system until such time as a new system has been
procured and implemented to ensure operational effectiveness. Additional information: Maximum value over the three year period is anticipated to be no more than 220000 GBP
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jan 2023, 11:58 GMT
- Last source update
- 18 Jul 2023, 14:51 BST
- Authority reference
T3C-051-2223- FTS notice number
2023/S 000-020669- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039935Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The roster management system is utilised by approximately 3600 operational employees throughout the whole of the Service and is a key system to ensuring that every shift has the appropriate number of personnel and skills on duty to crew appliances. The Service is now finalising its requirements in relation to a new Duty Management system with the view to commencing competition within the next three months. In the interim, there is a critical need to continue with the support and maintenance of the current duty system until such time as a new system has been
- Review procedure
The Scottish Fire and Rescue Service (the Service) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Service will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The Service is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Service, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations.
Publisher note: (SC Ref:739174)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| UKG - Ultimate Kronos Group | £220,000 †same award published again · counted once | — | Awarded |
| UKG - Ultimate Kronos Group | £220,000 † | — | Awarded |
Contracts
Contract 001815-2023-T3C-051-2223-1 · UKG - Ultimate Kronos Group
- Signed
- 19 Dec 2022
- Value
- £220,000
- Status
- active
Contract 020669-2023-T3C-051-2223-1 · UKG - Ultimate Kronos Group
- Signed
- 19 Dec 2022
- Value
- £220,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- UKG - Ultimate Kronos GroupAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.