Find a TenderAwarded

Published 27 Oct 2021, 15:45 BST

Official UK procurement notice

RoS - Facilities Management: Hard Services

ServicesOpen procedureSME suitable

Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Construction & Civil Engineering (45)

+3 more

Repair & Maintenance (50)Architecture & Engineering (71)Business Services & Consultancy (79)

Delivery: Scotland (UKM75)

Published estimate£4,500,000exc. VAT

Submissions closed 23 Dec 2021awarded 8 Apr 2022

Awarded to MITIE TECHNICAL FACILITIES MANAGEMENT LIMITED

What is being bought

Published requirement description

RoS are looking to appoint a single provider for facilities management: Hard Services.

Recurrence: 4 years following contract award

CPV: Building and facilities management services · Building services · Closed-circuit television cameras · Electrical installation work · Facilities management services · Heating-plant repair and maintenance work · Mechanical and electrical engineering services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Repair and maintenance services of mechanical building installations · Security cameras

The lotProcurement structure

single lot · value published

Lot #1Single stage, Open procurementAwardedRenewalPublished value£4,500,000

Delivery: Scotland · Meadowbank House, 153 London Road, Edinburgh, EH8 7AU

Extensions: Requirement will be re-let 12 months prior to this contract ending.Variant bids: not allowed

32234000 Closed-circuit television cameras 35125300 Security cameras 45259300 Heating-plant repair and maintenance work 45310000 Electrical installation work 50700000 Repair and maintenance services of building installations 50710000 Repair and maintenance services of electrical and mechanical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 85Price: 30Environmental: 15

Published sub-criteria (21)

Contract and Service Management: 5
Contract and Service Management 2: 5
Contract and Service Management 3: 5
Service Proposal/Method Statement: 5
Bidders Organisation: 5
Business Continuity: 5
Sub-Contracting: 5
Sub-Contracting 2: 5
Quality Management: 5
Maintenance Services: 5
Maintenance Services 2: 5
Maintenance Services 3: 5
Community Benefits: 5
Fair Work First: 5
Data Segregation: 5
Digital Security Features: 5
Digital Security Reporting: 5
price: 30
Sustainability: 5
Sustainability 2: 5
Sustainability 3: 5

Published award criteria (21)

Contract and Service Management: 5
Contract and Service Management 2: 5
Contract and Service Management 3: 5
Service Proposal/Method Statement: 5
Bidders Organisation: 5
Business Continuity: 5
Sub-Contracting: 5
Sub-Contracting 2: 5
Sustainability: 5
Sustainability 2: 5
Sustainability 3: 5
Quality Management: 5
Maintenance Services: 5
Maintenance Services 2: 5
Maintenance Services 3: 5
Community Benefits: 5
Fair Work First: 5
Data Segregation: 5
Digital Security Features: 5
Digital Security Reporting: 5
Price: 30

Conditions of participation2

Suitability
As per SPD
Technical & professional ability
Execution of the service is reserved to a particular profession

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 30 of 130 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 4 years following contract award
First published: 27 Oct 2021, 15:45 BST
Last source update: 18 Apr 2022, 11:02 BST
Award evaluation window: 24 Dec 2021 – …
Authority reference: CNTR0012526
FTS notice number: 2022/S 000-010152
Classification (CPV): Building and facilities management servicesBuilding servicesClosed-circuit television camerasElectrical installation workFacilities management servicesHeating-plant repair and maintenance workMechanical and electrical engineering servicesRepair and maintenance services of building installationsRepair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of electrical building installations
+2 more
Repair and maintenance services of mechanical building installationsSecurity cameras
Delivery area: Scotland (UKM75)
Official registry OCID: ocds-h6vhtk-02f0a7 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As per the procurement documents

Publisher note: (SC Ref:690565)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Submission deadline: 23 Dec 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 24 Dec 2021, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

18 Nov 2021 → 18 Apr 2022 · 4 dates

Next notice expected
18 Nov 2021
Submission deadline
23 Dec 2021, 12:00 GMT
Bids opened
24 Dec 2021, 12:00 GMT
Notice published
18 Apr 2022, 11:02 BST

Notice history

5 events · 5 releases on Find a Tender · since 14 Dec 2021

Deadline published: 7 Jan 2022, 12:00 GMT
14 Dec 2021, 14:15 GMT
Status changed to active
15 Dec 2021, 10:25 GMT
Procurement method changed
15 Dec 2021, 10:25 GMT
Deadline moved to 23 Dec 2021, 12:00 GMT
15 Dec 2021, 10:25 GMT
-15 days · was 7 Jan 2022, 12:00 GMT
Status changed to complete
18 Apr 2022, 11:02 BST

Published amendments (2 · 2 deadline changes)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	23 Dec 2021	7 Jan 2022	+15 d
—	Bid openingConditions for opening of tenders · IV.2.7	24 Dec 2021	10 Jan 2022	+17 d
—	DeadlineTime limit · IV.2.2	7 Jan 2022	14 Jan 2022	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	10 Jan 2022	17 Jan 2022	+7 d

Due to the number of clarifications we will move the submission date back by 2 weeks.

To allow bidders time to formulate bids following the festive period.

Routine re-releases (5)

2021-12: 1 release · 14 Dec 2021
2021-10: 1 release · 27 Oct 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Bids received 63 from SMEs

Contracts signed 1latest 8 Apr 2022

Awarded to	Value	Date	Status
MITIE TECHNICAL FACILITIES MANAGEMENT LIMITEDSubcontracting: Specialist Services	—	—	Awarded

Contracts

Contract 010152-2022-CNTR0012526-1 · MITIE TECHNICAL FACILITIES MANAGEMENT LIMITED
Signed
8 Apr 2022
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Single stage, Open procurement	6bids · 6 electronic · 6 from abroad	3	—	£873,358 – £3,354,591
Whole notice	—	—	—	£873,358 – £3,354,591

Contracting authority & participating public bodies

Registers of Scotland

Contracting authorityRegional or local agency/officeLand Register Meadowbank House, 153 London Road, Edinburgh, Scotland, EH8 7AUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body EdinburghContact phone

Bidders & participating suppliers

1 commercial party on the notice

Mitie Technical Facilities ManagementAwarded supplier 35 Duchess Road, Rutherglen, Glasgow, Scotland, G73 1AUContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria