Official UK procurement notice
Rooftop Housing Group Asset Management Contract
Authority: Rooftop Housing Group (Housing)·On behalf of: FAITHORN FARRELL TIMMS LLP
Sectors: Construction & Civil Engineering (45) Delivery: West Midlands (UKG12)South West (UKK13)
Final published estimate£150,000,000initial estimate £15,000,000 · 1 value update
Submissions closed 17 Sept 2025awarded 23 Mar 2026
Awarded to Mears Limited
Contract term 10 yrsends 30 Jun 2036 · starts 1 Jul 2026
What is being bought
Published requirement descriptionDelivery of asset management works and services to properties owned and managed by Rooftop Housing Association (Group)
- How the procedure runs: An Asset Management Contract incorporating delivery of Responsive Repairs including Damp and Mould, Void Refurbishment Works, Planned Works, Gas Maintenance and Electrical Maintenance. The contract is due to commence in July 2026. The maximum contract term is ten years. The total contract value is also subject to inflation.
CPV: Overhaul and refurbishment work
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£150,000,000
Pre-qualification & selection criteria (PQQ)3
- Economic & financial standing
Contained within the Conditions of Participation documents
- Technical & professional ability
Contained within the Conditions of Participation documents
- Condition of participationshortlisting
As set out in the Conditions of Participation documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Method Statement submission: 45%
- Interview: 20%
- Price submission: 35%
Published award criteria (3)
- Price submission
- Method Statement submission
- Interview
Conditions of participation3
- Economic & financial standing
Contained within the Conditions of Participation documents
- Technical & professional ability
Contained within the Conditions of Participation documents
- Condition of participationshortlisting
As set out in the Conditions of Participation documents
What this means for your bid
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Aug 2025, 17:25 BST
- Last source update
- 30 Jul 2026, 19:34 BST
- Award evaluation window
- Submission end – 17 Mar 2026
- Authority reference
PR-10984- FTS notice number
2025/S 000-051036- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058d3dFind a Tender
- How it runs
An Asset Management Contract incorporating delivery of Responsive Repairs including Damp and Mould, Void Refurbishment Works, Planned Works, Gas Maintenance and Electrical Maintenance. The contract is due to commence in July 2026. The maximum contract term is ten years. The total contract value is also subject to inflation.
Review and risk notes
- Risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:
- Risk of legislative changes, regulatory changes or changes in law during the term of a Contract
- Risk of unforeseen changes to delivery/operational standards
- Risk of changes in technology, IT solutions or systems
- Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
- Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)
- Risk of unforeseen political impact
- Risk of unforeseen increase in property volume.
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Requests to participate (first stage)
- 17 Sept 2025, 12:00 BST
- Submission deadline
- 17 Sept 2025, 12:00 BST
- Clarification deadline
- 9 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
22 Aug 2025 → 30 Jul 2026 · 8 dates- Tender notice published22 Aug 2025, 17:25 BST
- Clarification questions by9 Sept 2025, 12:00 BST
- Submission deadline400 days ago17 Sept 2025, 12:00 BST
- Award decision expected by218 days ago17 Mar 2026, 23:59 GMT
- Assessment summaries sent213 days ago23 Mar 2026
- Standstill ends203 days ago1 Apr 2026, 23:59 BST
- Contract starts113 days ago1 Jul 2026, 00:00 BST
- Latest notice published83 days ago30 Jul 2026, 19:34 BST
Notice history
8 events · 4 releases on Find a Tender · since 22 Aug 2025- Tender notice published22 Aug 2025, 17:25 BSTUK4
- Tender notice published28 Aug 2025, 15:08 BSTUK4
- Published value updated to £150,000,00028 Aug 2025, 15:08 BSTwas £15,000,000
- Contract award notice published23 Mar 2026, 16:18 GMTUK6
- Status changed to complete23 Mar 2026, 16:18 GMT
- Contract signature expected15 Apr 2026, 23:59 BSTscheduled
- Contract details notice published30 Jul 2026, 19:34 BSTUK7
- Buyer details updated30 Jul 2026, 19:34 BST
Routine re-releases (4)
- 2025-08: 1 release · 22 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £150,000,0001 award exc. VAT
Bids received 4
Named bidders 4published on the award notice
Contracts signed 1latest 12 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Mears LimitedRooftop HA Asset Management Contract1 Jul 2026 – 30 Jun 2036 | £150,000,000 | 23 Mar 2026 | Awarded |
Contracts
Contract 1 · Mears Limited
- Signed
- 12 Jun 2026
- Value
- £150,000,000
- Period
- 1 Jul 2026 – 30 Jun 2036
- Status
- active
3 agreed KPIs: KPI TBC · KPI TBC · KPI TBC
- KPI TBC, The contract includes agreed KPIs. At the time of publication of this notice, the KPI schedule was not readily available within the statutory publication deadline. To ensure compliance with the publication deadline, this notice has been published without the KPI details. The KPI information will be published through an appropriate update to ensure transparency and completeness of the published contract information.
- KPI TBC, The contract includes agreed KPIs. At the time of publication of this notice, the KPI schedule was not readily available within the statutory publication deadline. To ensure compliance with the publication deadline, this notice has been published without the KPI details. The KPI information will be published through an appropriate update to ensure transparency and completeness of the published contract information.
- KPI TBC, The contract includes agreed KPIs. At the time of publication of this notice, the KPI schedule was not readily available within the statutory publication deadline. To ensure compliance with the publication deadline, this notice has been published without the KPI details. The KPI information will be published through an appropriate update to ensure transparency and completeness of the published contract information.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 0 | 0 | — |
Who bid
- wonMears Limited · South West England
- did not winFortem Solutions Limited · East of England
- did not winNovus Property Solutions Limited · West Midlands
- did not winWates Property Services Limited · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- FAITHORN FARRELL TIMMS LLPProcuring entityProcurement Agent
- Rooftop Housing GroupContracting authorityPublic undertaking
Bidders & participating suppliers
5 commercial parties on the notice · 2 awarded- Fortem Solutions LimitedBidder / tenderer
- MEARS LIMITEDAwarded supplier
- Mears LimitedAwarded supplier
- Novus Property Solutions LimitedBidder / tenderer
- Wates Property Services LimitedBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Full document suite will be available for download from mytenders
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender