Official UK procurement notice
PR-10985-Rooftop HA Grounds Maintenance Contract
Authority: Rooftop Housing Group (Housing)·On behalf of: Faithorn Farrell Timms LLP
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: West Midlands (UKG12)South West (UKK13)
Published estimate£7,000,000≈ £700k / year · £8,400,000 inc. VAT
Submissions closed 2 Oct 2025awarded 28 Jan 2026
Awarded to Continental Landscapes Limited
Contract term 10 yrsends 31 Mar 2036 · starts 1 Apr 2026
What is being bought
Published requirement descriptionDelivery of grounds maintenance services to properties owned and managed by Rooftop Housing Association (Group)
- No preliminary market engagement: Contract requirements and scope clearly defined by the client using historic information and current performance
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£7,000,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Provided in Tender Documents
- Technical & professional ability
Provided in Tender Documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Method Statement submission: 40%
- Interview: 20%
- Price Submission: 40%
Published award criteria (3)
- Price Submission
- Method Statement submission
- Interview
Conditions of participation2
- Economic & financial standing
Provided in Tender Documents
- Technical & professional ability
Provided in Tender Documents
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Aug 2025, 17:23 BST
- Last source update
- 30 Apr 2026, 15:49 BST
- Award evaluation window
- Submission end – 15 Jan 2026
- Authority reference
PR-10985- FTS notice number
2025/S 000-051035- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058d3cFind a Tender
Review and risk notes
- Risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise:
- Risk of legislative changes, regulatory changes or changes in law during the term of a Contract
- Risk of unforeseen changes to delivery/operational standards
- Risk of changes in technology, IT solutions or systems
- Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
- Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis)
- Risk of unforeseen political impact
- Risk of unforeseen increase in property volume.
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 2 Oct 2025, 12:00 BST
- Clarification deadline
- 24 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
22 Aug 2025 → 30 Apr 2026 · 8 dates- Tender notice published22 Aug 2025, 17:23 BST
- Clarification questions by387 days ago24 Sept 2025, 12:00 BST
- Submission deadline379 days ago2 Oct 2025, 12:00 BST
- Award decision expected by273 days ago15 Jan 2026, 23:59 GMT
- Assessment summaries sent261 days ago28 Jan 2026
- Standstill ends251 days ago6 Feb 2026, 23:59 GMT
- Contract starts198 days ago1 Apr 2026, 00:00 BST
- Latest notice published168 days ago30 Apr 2026, 15:49 BST
Notice history
5 events · 3 releases on Find a Tender · since 22 Aug 2025- Tender notice published22 Aug 2025, 17:23 BSTUK4
- Contract award notice published28 Jan 2026, 12:32 GMTUK6
- Status changed to complete28 Jan 2026, 12:32 GMT
- Contract signature expected26 Feb 2026, 23:59 GMTscheduled
- Contract details notice published30 Apr 2026, 15:49 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £7,000,0001 award exc. VAT
Bids received 85 from SMEs
Named bidders 8published on the award notice
Contracts signed 1latest 19 Mar 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Continental Landscapes LimitedRooftop HA Grounds Maintenance Contract1 Apr 2026 – 31 Mar 2036 | £7,000,000 | 28 Jan 2026 | Awarded |
Contracts
Rooftop Housing Association Grounds Maintenance Contract · Continental Landscapes Limited
- Signed
- 19 Mar 2026
- Value
- £7,000,000
- Period
- 1 Apr 2026 – 31 Mar 2036
- Status
- active
3 agreed KPIs: Percentage of Sites Visited · Post Inspections Passed · Percentage of remedial actions completed on time
- Percentage of Sites Visited
- Post Inspections Passed
- Percentage of remedial actions completed on time
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 5 | 0 | — |
Who bid
- wonKrinkels UK Ltd · South East England
- did not winAIRWAVES FACILITIES MANAGEMENT LIMITEDSME · West Midlands
- did not winCREATIVE GARDENING SOLUTIONS LTDSME · West Midlands
- did not winTHE GROUNDS CARE GROUP (UK) LTDSME · East Midlands
- did not winGOULD LANDSCAPES LIMITEDSME · South East England
- did not winLANDSCAPING CENTRE LIMITED · Northern Ireland
- did not winBIDVEST NOONAN (UK) LIMITED · Greater London
- did not winL&L GROUP LIMITEDSME · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Faithorn Farrell Timms LLPProcuring entityProcurement Agent
Bidders & participating suppliers
8 commercial parties on the notice · 1 awarded- AIRWAVES FACILITIES MANAGEMENT LIMITEDBidder / tenderer
- BIDVEST NOONAN (UK) LIMITEDBidder / tenderer
- CREATIVE GARDENING SOLUTIONS LTDBidder / tenderer
- GOULD LANDSCAPES LIMITEDBidder / tenderer
- Krinkels UK LtdAwarded supplier
- L&L GROUP LIMITEDBidder / tenderer
- LANDSCAPING CENTRE LIMITEDBidder / tenderer
- THE GROUNDS CARE GROUP (UK) LTDBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Full document suite will be available for download from mytenders
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender