Official UK procurement notice
Roofing Systems · UK public procurement notice
Authority: LHC Procurement Group (Public body)·Consortium: 3 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThis framework has been awarded by LHC Procurement Group on behalf of the Welsh Procurement Alliance (WPA)
LHCPG has also awarded this framework in England and Wales on behalf of our other regional entities:
Consortium Procurement Construction (CPC)
Midlands, London and South East (LHC)
Scottish Procurement Alliance (SPA)
South-West Procurement Alliance (SWPA)
These two awards have accordingly been published on Find a Tender Service and Sell2Wales.
The new Roofing Systems Framework (RS5M) will be the successor to LHC's current and successful roofing agreement (RS4) which is due to expire in May 2025.
The framework will be utilised to provide an efficient, value for money procurement route for local authorities, social landlords and other public sector bodies for the supply and delivery of roofing systems and associated products in all types of public sector refurbishment and new build projects; including:
- Multi occupancy residential buildings (low/medium/high rise)
- Schools
- Colleges
- Universities
- Public offices
- NHS buildings
- Blue Light buildings
- Other public buildings
This Framework consists of the following workstreams:
- Traditional Flat Roofing
- Liquid Flat Roofing
- Profiled Metal Roofing
This framework will commence on the 8th January 2025 and will run for 4 years 6 months (54 months).
- Recurrence: June 2029
CPV: Roof works and other special trade construction works · Roofing materials
How this framework works
From the published notice- Places
- up to 6 suppliers · 10 bids on the busiest of 3 lots (1.7 per place) · 9 appointed (full)
- Framework period
4 yrs 6 mo from 2 Dec 2024, 4 years 6 months.Phase 1 – Manufacturer Framework RS5M (This contract Notice)Phase 2 – Contractor Framework RS5CBased on the proposed method of procurement, a 4-year manufacturer framework would expire before the contractor framework, which would hinder the ability to call off from RS5 between December 2028 and June 2029. It is proposed to add 6 months to the length of this framework.
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Traditional Flat RoofingCancelled UK, Wales
Workstream 1 focuses on traditional flat roofing manufacturers. It involves conducting a full condition survey for waterproofing, condensation, structural integrity, and drainage. A detailed design is to be carried out through a thorough inspection, which considers all necessary thermal, condensation, and wind uplift calculations. The process includes providing a specification of works prepared by a manufacturer. Technical support and advice services are offered to clients both before and after the works, including Planned Preventative Maintenance (PPM). Post-works inspections are included as needed to ensure compliance and to issue material warranties.
The roofing products available include bituminous built-up roofing systems (both torch-free and torch-on), single-ply systems (mechanical and adhered), and extensive and intensive green roof systems. Additionally, associated roofing products such as rooflights, insulation, bonding spray, and cover strips are included. Additional information: LHC intend to appoint up to six (6) bidders per regional area to ensure Clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #2Liquid Flat RoofingCancelled UK, Wales
Workstream 2 involves conducting a full condition survey for waterproofing, condensation, structural integrity, and drainage. A detailed design is carried out through a thorough inspection, which considers all necessary thermal, condensation, and wind uplift calculations. The process includes providing a specification of works prepared by a manufacturer. Technical support and advice services are offered to clients both before and after the works, including Planned Preventative Maintenance (PPM). Post-works inspections are included as needed to ensure compliance and to issue material warranties.
The roofing products involved include cold-applied liquid waterproofing membranes, Glass Reinforced Plastic (GRP) systems, green roof systems (both extensive and intensive), and liquid-applied membranes. Additionally, associated roofing products such as rooflights, insulation, and adhesives are included. Additional information: LHC intend to appoint up to six (6) bidders per regional area to ensure Clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #3Profiled Metal RoofingCancelled UK, Wales
Workstream 3 includes the design and supply of metallic-based roofing systems, such as tile or sheet-type profiled systems. Additionally, it encompasses associated products, including flashings, fascia, soffit, weathering, and rainwater items. If the client requires, a flat roofing maintenance schedule can be provided. Additional information: LHC intend to appoint up to six (6) bidders per regional area to ensure Clients have adequate service coverage within each region. LHC reserve the right to appoint additional bidders where LHC deems it appropriate to support client needs and local / regional representation of appointees to the Framework.
Lot #4WORKSTREAM 4 - TRADITIONAL PITCHED ROOFINGPlanned UK
Includes the design, supply and installation of traditional pitched roof coverings to include plain concrete tiles, interlocking concrete tiles, interlocking resin or slate, plain clay tiles, interlocking clay tiles, natural blue, black and grey slate, fibre cement slate, all to include flashings, facia, soffit, weathering and rainwater items. Additional information: The above represents LHC's initial thoughts but will be refined following market consultation and therefore may not represent the workstreams/lot structure in the final tender issued.
Within each lot there will be multiple geographical areas that bidders can apply for.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- General Technical Question: 40%
- Lot Specific Technical Questions: 30%
- price: 30%
Published award criteria (3)
- General Technical Question: 40
- Lot Specific Technical Questions: 30
- Price: 30
- Suitability
Bidders will be required to demonstrate they have the appropriate competencies and hold specific qualifications and/or accreditations as appropriate for the scope of services expected to be delivered through each workstream.
Please refer to the RS5M ITT for further information regarding associated requirements.
- Economic & financial standing
For the financial stability assessment, LHCs’ financial team will undertake the following process to carry out a robust assessment of a Bidders' financial standing:
- Credit score – LHC use Creditsafe to carry out initial checking of a Bidders’ financial status and help inform the subsequent assessments carried out by LHC. Should any financial risk or low score be flagged within the Creditsafe information, LHC may also review independent reports from other credit referencing agencies such as Equifax, Dunn & Bradstreet and Baker Tilly to help inform our assessment.
- Annual Turnover - Bidders will be assessed based on their average annual turnover for the past 3 years by comparison to the minimum turnover requirements set out in the contract notice and/or tender document documents for the lot/s they have applied for.
- Profitability, Stability and Liquidity Assessment – Bidders will be assessed on their financial stability based on a range of financial information obtained from the Bidders annual accounts.
Minimum: The minimum turnover for all workstreams is set 1,000,000GBP per annum - Technical & professional ability
General Technical Questions – These are general quality questions that LHCPG consider to be equally applicable to all workstreams. Irrespective of the number of lots the Bidder is applying for they will only need to complete this once, and the scores provided by LHC following our assessment will be applied consistently for all lots the Bidder applies for. A Bidder response template for these questions is provided.
Workstream Specific Technical Questions - The template/s required to be completed are dependent on the lots the bidder is applying for. A Bidder response template for these questions is provided.
Minimum: There will be a total of four general questions and three technical specific workstream questions. Each question will be scored from 0 - 5, with the scoring matrix available in the published ITT. LHC reserves the right to reject submissions that do not achieve at least 50% of the…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Roofing Systems” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · June 2029
- First published
- 12 Apr 2024, 14:10 BST
- Last source update
- 9 Jan 2025, 09:31 GMT
- Award evaluation window
- 25 Oct 2024 – …
- Authority reference
RS5M- FTS notice number
2025/S 000-000603- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0451e2Find a Tender
Publisher note: LHC Procurement Group Limited is a not for profit central purchasing body acting on behalf of contracting authorities throughout England, Wales and Scotland (including partners of the Scottish Procurement Alliance, Welsh Procurement Alliance, and South West Procurement Alliance) for whom we continue to monitor up to 500 live projects at any one time. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their collective portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in England, Wales and Scotland as defined by the Public Contracts Regulations 2015 as listed on: https://www.cpconstruction.org.uk/who-we-work-with/ https://lse.lhcprocure.org.uk/who-we-work-with/ https://www.scottishprocurement.scot/who-we-work-with/ https://www.swpa.org.uk/who-we-work-with/ https://www.welshprocurement.cymru/who-we-work-with/ including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm's length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. LHC clients may add community benefit requirements in their call-off contracts from this Framework including but not limited to: - to generate employment and training opportunities for priority groups; - vocational training; - to up-skill the existing workforce; - equality and diversity initiatives; - to make sub-contracting opportunities available to SMEs, the third sector and supported businesses; - supply-chain development activity; - to build capacity in community organisations; - educational support initiatives. (WA Ref:147118)
How it was run
Official notice- Appointment period ends
- 25 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 25 Oct 2024, 14:00 BST
Timeline
5 Aug 2024 → 9 Jan 2025 · 5 dates- Next notice expected5 Aug 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown25 Oct 2024, 12:00 BST
- Bids opened25 Oct 2024, 14:00 BST
- Contract starts2 Dec 2024
- Notice published9 Jan 2025, 09:31 GMT
Notice history
7 events · 3 releases on Find a Tender · since 10 Sept 2024- Published value published: £1,000,00010 Sept 2024, 09:07 BST
- Status changed to active10 Sept 2024, 09:07 BST
- Procurement method changed10 Sept 2024, 09:07 BST
- Deadline published: 25 Oct 2024, 12:00 BST10 Sept 2024, 09:07 BST
- Buyer details updated10 Sept 2024, 09:07 BST
- Status changed to complete9 Jan 2025, 09:31 GMT
- Buyer details updated9 Jan 2025, 09:31 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Traditional Flat Roofing
- Signed
- 7 Jan 2025
- Value
- ceiling above
- Period
- … – 2 Jun 2029
- Status
- active
Liquid Flat Roofing
- Signed
- 7 Jan 2025
- Value
- ceiling above
- Period
- … – 2 Jun 2029
- Status
- active
Profiled Metal Roofing
- Signed
- 7 Jan 2025
- Value
- ceiling above
- Period
- … – 2 Jun 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Traditional Flat Roofing | 9bids · 9 electronic · 9 from abroad | 3 | — | — |
| 2 · Liquid Flat Roofing | 10bids · 10 electronic · 10 from abroad | 4 | — | — |
| 3 · Profiled Metal Roofing | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- ALCHIMICA BUILDING CHEMICALS LTDFramework contractor
- Alumasc Building Products LtdFramework contractor
- Axter LtdFramework contractor
- Bauder LtdFramework contractor
- Garland UKFramework contractor
- IKO PLCFramework contractor
- LANGLEY WATERPROOFING SYSTEMS LIMITEDFramework contractor
- Proteus WaterproofingFramework contractor
- Sika LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.