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Published 22 Feb 2023, 19:05 GMT

Official UK procurement notice

Robin Hood Multi Academy Trust - Cleaning Services Tender

Official notice

Authority: Robin Hood Multi Academy Trust (Public body)

ServicesRestricted procedure
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG31)
Published estimate£675,000≈ £135k / year10% below published estimate
Submissions closed 24 Mar 2023awarded 27 Jun 2023
Awarded to Accuro FM Ltd
Contract term 5 yrsends 31 Jul 2028 · starts 1 Aug 2023

What is being bought

Published requirement description

Robin Hood Multi Academy Trust are seeking Cleaning service providers to tender for the provision of all cleaning services presently offered within three of the Trust’s schools, which currently includes a full daily cleaning service during term time and periodic cleaning services outside of term time. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 1st August 2023.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Robin Hood Multi Academy Trust was officially formed in July 2016 and currently has…Awarded 5 yrsPublished value£675,000

Robin Hood Multi Academy Trust was officially formed in July 2016 and currently has five schools within the Trust: Birches Green Primary, Cedars Academy, Robin Hood Academy, Ulverley School and Yenton Primary. In the past five years, Robin Hood Academy has specialised in school-to-school support and so creating a Multi Academy Trust (MAT) seemed a natural progression to ensure that they can create lasting partnerships and build upon the effective work that has already taken place. Robin Hood Multi Academy Trust are seeking Cleaning service providers to tender for the provision of all cleaning services presently offered within three of the Trust’s schools, which currently includes a full daily cleaning service during term time and periodic cleaning services outside of term time. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 1st August 2023. Full details will be included in the Invitation to Tender. TUPE regulations apply to this contract, which involves the transfer of existing cleaning staff, of which some may members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.

Contract period: 1 Aug 2023 – 31 Jul 2028 (5 yrs)
Delivery: West Midlands · Birmingham
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
22 Feb 2023, 19:05 GMT
Last source update
10 Jul 2023, 12:05 BST
FTS notice number
2023/S 000-019609
Classification (CPV)
School cleaning services
Delivery area
West Midlands (UKG31)
Official registry OCID
ocds-h6vhtk-03a7a5 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://invictus-inport.com/delta/viewNotice.html?noticeId=794408286" target="_blank">https://invictus-inport.com/delta/viewNotice.html?noticeId=794408286</a> GO Reference: GO-2023710-PRO-23373112

How it was run

Official notice
Submission deadline
24 Mar 2023, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

24 Mar 2023 → 1 Aug 2023 · 4 dates
  1. Submission deadline
    24 Mar 2023, 12:00 GMT
  2. Invitations to tender expected
    17 Apr 2023, 00:00 BST
  3. Notice published
    10 Jul 2023, 12:05 BST
  4. Contract starts
    1 Aug 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    10 Jul 2023, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £607,7931 contract exc. VAT
Bids received 5
Contracts signed 1latest 27 Jun 2023
Awarded toValueDateStatus
Accuro FM Ltd£607,793 †—Awarded

Contracts

  • Contract 019609-2023-005369-1 · Accuro FM Ltd

    Signed
    27 Jun 2023
    Value
    £607,793
    Period
    … – 31 Jul 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic———

Contracting authority & participating public bodies

Robin Hood Multi Academy Trust

Contracting authorityPublic bodyBody governed by public lawEducation Pitmaston Road, Hall Green, Birmingham, West Midlands, B28 9PPContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Accuro FM LtdAwarded supplier03070774 Picard House, Jubilee Terrace, Dorking, South East, RH4 1LE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria