Find a TenderClosedTender notice
Published 5 Jun 2026, 16:36 BST

Official UK procurement notice

RMBC - Provision of Communal Boilers Replacement at Floral House, Chertsey KT16 and Heatherfields, New Haw KT15 - 2026

Official notice

Authority: Runnymede Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001
Budget not disclosed£0exc. VAT
Submissions closed 7 Jul 2026
Contract term 3 moends 8 Dec 2026 · up to 22 Dec 2026 with extensions · starts 1 Sept 2026

What is being bought

Published requirement description

Runnymede Borough is located in North West Surrey with a population of 89,400 (Source: ONS population estimates from NOMIS July 2020) and covers 7,807 hectares (30.14 square miles), of which 74.29% (5,800 hectares) is Green Belt and includes the towns and villages of Addlestone, Chertsey, Egham, Englefield Green, Longcross, Lyne, New Haw, Ottershaw, Row Town, Thorpe, Virginia Water and Woodham. Third party spend on goods, works and services is on average £20m+ per annum varying from small one-off purchases to large works or service contracts.

Runnymede Borough Council is seeking a single Contractor for the replacement and refurbishment of communal boiler plant and associated equipment at two Independent Retirement Living schemes Properties: Floral House (59 flats) and Heathfields (30 flats). The works comprise the removal and replacement of three communal boilers in total, associated pipework, hot water cylinders (calorifiers), and related plant room equipment. The contract will be delivered across both sites concurrently over an anticipated 14 weeks programme,

Runnymede Borough Council ("the council”) invites responses for the provision of this requirement (specification supplied (Schedule B)) in accordance with the terms & conditions (Schedule A), and the terms as set out in this document.

CPV: Boiler installation work · Boiler installations · Central-heating radiators and boilers and parts · Hot-water boilers · Radiators and boilers

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 moPublished value£0
Contract period: 1 Sept 2026 – 8 Dec 2026 (3 mo) · up to 22 Dec 2026 with extensions
Extensions: optional extensions are subject to written agreement by both the council and the supplier/contractor.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Jun 2026, 16:36 BST
Last source update
5 Jun 2026, 16:44 BST
Authority reference
RMBC - 039092 - Provision of Communal Boilers Replacement
FTS notice number
2026/S 000-053523
Latest notice
Tender notice (UK4)
Classification (CPV)
Boiler installation workBoiler installationsCentral-heating radiators and boilers and partsHot-water boilersRadiators and boilers
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-06af27 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
7 Jul 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Bidders are expected to complete this document and submit electronically via the council’s e-Sourcing Portal SE Shared Services:

www.sesharedservices.org.uk/esourcing ↗.

Timeline

5 Jun 2026 → 1 Sept 2026 · 3 dates
  1. Tender notice published142 days ago
    5 Jun 2026, 16:36 BST
  2. Submission deadline110 days ago
    7 Jul 2026, 23:59 BST
  3. Contract starts55 days ago
    1 Sept 2026, 00:00 BST

Notice history

2 events · 2 releases on Find a Tender · since 5 Jun 2026
  1. Tender notice published
    5 Jun 2026, 16:36 BST
    UK4
  2. Tender notice published
    5 Jun 2026, 16:44 BST
    UK4

Contracting authority & participating public bodies

Runnymede Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPBH-5756-NPJG Civic Centre, Station Road, Addlestone, South East, KT15 2AHContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender