Official UK procurement notice
Retrofit Coordinator V4SDDC025.1 (October)
Authority: South Derbyshire District Council (Local council)
Sectors: Architecture & Engineering (71) Delivery: East Midlands (UKF)
Published estimate£70,000≈ £28k / year · £84,000 inc. VAT25.4% below published estimate
Submissions closed 27 Oct 2025awarded 10 Feb 2026
Awarded to Yorkshire Energy Services CIC T/A YES Energy Solutions
Contract term 2 yrs 6 moends 23 May 2028 · starts 24 Nov 2025
What is being bought
Published requirement descriptionRetrofit Coordinator for Warm Home: Local Grant Delivery
We are looking for a Retrofit Coordinator to manage the Energy Efficiency improvements of 48 residential properties to achieve EPC rating C. The Retrofit Coordinator will be expected to achieve the following key deliverables.
- Assessment/evaluation of 48 residential properties to determine adequate measures to be installed for the property to achieve EPC rating C.
- Engage with homeowners/occupants as part of the property evaluation process and deciding measures to be installed.
- Produce the retrofit design (at RIBA Stage 4, ready for tender) for all 48 properties.
- Project manage the measure installation process to ensure that quality is maintained and that all works comply with the requirements set out in PAS 2035:2023
- Lodge all measures installation completed onto the onto the Trustmark data warehouse.
CPV: Architectural, construction, engineering and inspection services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£70,000
Pre-qualification & selection criteria (PQQ)1
- Condition of participation
At Contract Start date:
- Public Liability: £10m
- Employers Liability: £10m
- Professional Indemnity: £5m
- Data Processing Agreement
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lot awarding rule: Price 30%, Quality 70%
Conditions of participation1
- Condition of participation
At Contract Start date:
- Public Liability: £10m
- Employers Liability: £10m
- Professional Indemnity: £5m
- Data Processing Agreement
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Oct 2025, 15:49 BST
- Last source update
- 1 Apr 2026, 17:30 BST
- Authority reference
V4SDDC025.1/DN793113- FTS notice number
2025/S 000-062600- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a8f0Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 27 Oct 2025, 17:00 GMT
- Clarification deadline
- 20 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
6 Oct 2025 → 1 Apr 2026 · 5 dates- Tender notice published386 days ago6 Oct 2025, 15:49 BST
- Clarification questions by372 days ago20 Oct 2025, 17:00 BST
- Submission deadline365 days ago27 Oct 2025, 17:00 GMT
- Contract starts337 days ago24 Nov 2025
- Latest notice published209 days ago1 Apr 2026, 17:30 BST
Notice history
3 events · 2 releases on Find a Tender · since 6 Oct 2025- Tender notice published6 Oct 2025, 15:49 BSTUK4
- Contract details notice published1 Apr 2026, 17:30 BSTUK7
- Status changed to complete1 Apr 2026, 17:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £52,2001 contract exc. VAT
Contracts signed 1latest 10 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Yorkshire Energy Services CIC T/A YES Energy SolutionsSME | £52,200 † | — | Awarded |
Contracts
Contract 1 · Yorkshire Energy Services CIC T/A YES Energy SolutionsSME
- Signed
- 10 Feb 2026
- Value
- £52,200
- Period
- 10 Feb 2026 – 30 Apr 2028 · up to 31 Jul 2028 with extensions
- Status
- active
- Extensions
- 3 months, at the Council's discretion
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- YORKSHIRE ENERGY SERVICES CICAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All tender documentation can be accessed from the ProContract portal, 'East Mids Tenders', reference DN793113
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender