Find a TenderAwardedContract details notice

Published 30 May 2025, 13:35 BST

Official UK procurement notice

Retrofit Consultancy Services · UK public procurement notice

Official notice

Authority: Wales and West Housing Association Ltd (Housing)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Architecture & Engineering (71) Delivery: Wales (UKL)

Published estimate£400,000≈ £400k / year · £480,000 inc. VAT

Submissions closed 27 Jun 2025awarded 5 Aug 2025

Awarded to Kalm Consultancy Services

Contract term 1 yrends 20 Jul 2026 · up to 20 Jul 2028 with extensions · starts 21 Jul 2025

What is being bought

Published requirement description

Contract details notice for the award of previous opportunity. WWHG's requirement under this contract was for one supplier to provide retrofit consultancy services in accordance with PAS2035 to all required projects delivered across Wales.

No preliminary market engagement: Not required for this opportunity.

CPV: Construction-related services · Technical testing, analysis and consultancy services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£400,000

Contract period: 21 Jul 2025 – 20 Jul 2026 (1 yr) · up to 20 Jul 2028 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT

Delivery: WalesEligibility: SME eligibleVCSE eligible

Extensions: Option to extend for further 2 x 12 month periods

71500000 Construction-related services 71600000 Technical testing, analysis and consultancy services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As stipulated in tender pack
Technical & professional ability
As stipulated in tender pack

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality: As detailed in tender pack
Price: As detailed in tender pack

Conditions of participation2

Economic & financial standing
As stipulated in tender pack
Technical & professional ability
As stipulated in tender pack

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (CPTPP, GPA)
Recurring procurement: Unspecified in notice
First published: 30 May 2025, 13:35 BST
Last source update: 15 Sept 2025, 15:31 BST
Award evaluation window: Submission end – 11 Jul 2025
Authority reference: itt_117454
FTS notice number: 2025/S 000-028800
Latest notice: Contract details notice (UK7)
Classification (CPV): Construction-related servicesTechnical testing, analysis and consultancy services
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-0529c7 Find a Tender

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 27 Jun 2025, 12:00 BST
Clarification deadline: 18 Jun 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All submissions must be received through eTenderWales (etenderwales.bravosolution.co.uk/web/login.shtml ↗)

Timeline

30 May 2025 → 15 Sept 2025 · 8 dates

Tender notice published
30 May 2025, 13:35 BST
Clarification questions by
18 Jun 2025, 17:00 BST
Submission deadline
27 Jun 2025, 12:00 BST
Award decision expected by
11 Jul 2025, 23:59 BST
Contract starts
21 Jul 2025, 00:00 BST
Assessment summaries sent
5 Aug 2025, 00:00 BST
Standstill ends
14 Aug 2025, 23:59 BST
Latest notice published
15 Sept 2025, 15:31 BST

Notice history

5 events · 3 releases on Find a Tender · since 30 May 2025

Tender notice published
30 May 2025, 13:35 BST
UK4
Contract award notice published
5 Aug 2025, 15:01 BST
UK6
Status changed to complete
5 Aug 2025, 15:01 BST
Contract signature expected
29 Aug 2025, 23:59 BST
scheduled
Contract details notice published
15 Sept 2025, 15:31 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £400,0001 award exc. VAT

Bids received 1411 from SMEs

Contracts signed 1latest 12 Sept 2025

Awarded to	Value	Date	Status
Kalm Consultancy ServicesSME1 Sept 2025 – 30 Aug 2026 · up to 30 Aug 2028Extensions: Option to extend for a further 2 x 12 month periods	£400,000	5 Aug 2025	Awarded

Contracts

Retrofit Consultancy Services · Kalm Consultancy ServicesSME
Signed
12 Sept 2025
Value
£600,000
Period
15 Sept 2025 – 14 Sept 2026 · up to 14 Sept 2028 with extensions
Status
active
Extensions
Option to extend for 2 x 12 month extensions
No agreed KPIs: Not required for this contract.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
14final-stage tenders	11	0	—

Contracting authority & participating public bodies

Wales and West Housing Association Ltd

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTLM-7319-QXJX 77 Parc Ty Glas, Cardiff, Wales, CF14 5DUContact email

Bidders & participating suppliers

1 commercial party on the notice

Kalm Consultancy ServicesAwarded supplierGB-PPON: PLZP-5218-QJXX Unit 2, Earl Cunningham Court, Schooner Way, Cardiff, Wales, CF10 4DXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Sept 2025, 15:31 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender5 Aug 2025, 15:01 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender30 May 2025, 13:35 BST