Official UK procurement notice
Retford and Worksop Town Centres Christmas lighting
Authority: Bassetlaw District Council (Local council)
What is being bought
Published requirement descriptionThe contract covers the supply, installation, and removal of festive lighting in Worksop and Retford town centres over the festive periods of 2023, 2024, and 2025.
CPV: Commissioning of public lighting installations
The lotProcurement structure
single lot · no lot value publishedLot #1The contract covers the supply, installation, and removal of festive lighting in…Awarded
The contract covers the supply, installation, and removal of festive lighting in Worksop and Retford town centres over the festive periods of 2023, 2024, and 2025 including:
- Annual installation and removal of Christmas lights, including full testing for both town centres.
- Provision of out-of-hours maintenance support at no additional cost, ensuring reliability and safety throughout the festive period.
- Support for the Christmas switch-on events in each town centre, including technical assistance and coordination.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Aug 2025, 17:06 BST
- Last source update
- 1 Aug 2025, 17:06 BST
- FTS notice number
2025/S 000-045391- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056bb2Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The council made the decision to directly award a 3-year festive lighting contract based on both financial and operational urgency. Timing was a critical factor as priory delivery arrangements came to end with limited notice. As it was June, suppliers required confirmed orders no later than the end of July to ensure timely delivery. Festive lighting equipment is manufactured overseas for all major providers, with production lead times and shipping logistics, this meant that any delay could have risk of non-delivery or late installation leaving the Council venerable to scrutiny. Lights must be ready for installation starting in October to ensure the town is fully prepared for the festive season.
Five specialist festive lighting companies were approached to gather cost estimates for the project, of which 3 companies submitted pricing. The awarded contractor represented the most competitive offer relative to the Council's budget.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| LIGHTING & ILLUMINATION TECHNOLOGY EXPERIENCE LIMITED | £165,000 † | — | Awarded |
Contracts
Contract 045391-2025-1 · LIGHTING & ILLUMINATION TECHNOLOGY EXPERIENCE LIMITED
- Signed
- 4 Jun 2025
- Value
- £165,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids | — | — | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Lighting & Illumination Technology Experience LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.