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Published 15 May 2024, 13:30 BST

Official UK procurement notice

Retail Shop Design & Fit-Out Framework

Official notice

Authority: Historic Environment Scotland

Framework agreement3 lotsWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: Scotland (UKM)
Framework ceiling (notional)£2,270,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 4 Jul 2024awarded 6 Nov 2024
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

Retail Shop Design & Fit-Out Framework

  • Recurrence: 48 months from contract award

CPV: Architectural design services · Building completion work

How this framework works

From the published notice
Places
up to 9 suppliers · 10 bids on the busiest of 3 lots (1.1 per place) · 8 appointed

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1Retail Shop Design ServicesAwardedRenewalPublished value£150,000

The scope of Lot 1 will include the provision of design services from concept through to full detailed drawings which will then be used by the Build Contractor for manufacture and installation.

For the full specification of requirements please see the attached documentation.

Delivery: Scotland
Extensions: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.Variant bids: not allowed
71220000 Architectural design services
Lot #2Fit Out, Manufacture and Install ServicesAwardedRenewalPublished value£1,120,000

The scope of this Lot will include build and refurbishment services and involve the repair and maintenance of existing installations together with a requirement for new retail outlets, and related works throughout the HES estate.

For full details on the specification for this Lot please see the attached documentation.

Delivery: Scotland
Extensions: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.Variant bids: not allowed
45400000 Building completion work
Lot #3Design and Fit Out, Manufacture and Install ServicesAwardedRenewalPublished value£1,000,000

The Specific requirements this Lot will include the provision of design services from concept through to full detailed drawings for use in manufacture and installation. There will also be a build and refurbishment requirement that will involve the repair and maintenance of existing installations together with a requirement for new retail outlets, and related works throughout the HES estate.

For the full specification for this Lot please see the attached documentation.

Delivery: Scotland
Extensions: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods (2+1+1). The total possible contract length will therefore be 48 months. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.Variant bids: not allowed
45400000 Building completion work71220000 Architectural design services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Economic & financial standing

    HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last two full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

    Minimum: With reference to SPD (Scotland) question 4B.5, it is a requirement of this contract that bidders hold, or can commit to obtain, prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below, which are applicable to all lots: - …
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Retail Shop Design & Fit-Out Framework” is a framework: the contest is a place on its panel, up to 9 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 48 months from contract award
First published
15 May 2024, 13:30 BST
Last source update
5 Dec 2024, 16:38 GMT
Award evaluation window
19 Jun 2024 – …
Authority reference
HES/C/4221
FTS notice number
2024/S 000-039320
Classification (CPV)
Architectural design servicesBuilding completion work
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0459c7 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The Contracting Authority reserves the right to award this framework at its sole discretion to a single supplier or multiple suppliers on each Lot. The Contracting Authority reserves the right to award the framework in whole or in part or not at all. The Contracting Authority offers no guarantee that any level of business or continuity of business will be transacted under the Framework Agreement and the Contracting Authority shall not be bound to place any orders or to provide continuity of orders under the Framework Agreement. The Contracting Authority reserves the right to award the Lots separately, and to not award the framework in its entirety at the one time. Bidders are advised that the envisaged maximum number of participants that might be appointed to the proposed Framework set out in section IV.1.3 of this Contract Notice is purely indicative. Historic Environment Scotland reserves the right to appoint more or less bidders than the envisaged number. Historic Environment Scotland will not sign up to a supplier's terms and conditions and will not negotiate at either point of award or post contract award. (SC Ref:785016)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
4 Jul 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
19 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk/Default.aspx ↗

Timeline

19 Jun 2024 → 5 Dec 2024 · 3 dates
  1. Bids opened
    19 Jun 2024, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    4 Jul 2024, 12:00 BST
  3. Notice published
    5 Dec 2024, 16:38 GMT

Notice history

3 events · 4 releases on Find a Tender · since 11 Jun 2024
  1. Deadline moved to 3 Jul 2024, 12:00 BST
    11 Jun 2024, 16:24 BST
    +14 days · was 19 Jun 2024, 12:00 BST
  2. Deadline moved to 4 Jul 2024, 12:00 BST
    3 Jul 2024, 10:08 BST
    +1 days · was 3 Jul 2024, 12:00 BST
  3. Status changed to complete
    5 Dec 2024, 16:38 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.219 Jun 20243 Jul 2024+14 d
—Bid openingConditions for opening of tenders · IV.2.719 Jun 20243 Jul 2024+14 d
—DeadlineTime limit · IV.2.23 Jul 20244 Jul 2024+1 d
—Bid openingConditions for opening of tenders · IV.2.73 Jul 20244 Jul 2024+1 d

To allow sufficient time for all bidders to prepare their responses

Additional time to upload updated pricing schedule for Lot 3

Routine re-releases (4)
  • 2024-05: 1 release · 15 May 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 1010 from SMEs · busiest of 3 lots
Contracts signed 3latest 6 Nov 2024

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Retail Shop Design Services

    Signed
    6 Nov 2024
    Value
    —
    Status
    active

  • Fit Out, Manufacture and Install Services

    Signed
    6 Nov 2024
    Value
    —
    Status
    active

  • Design and Fit Out, Manufacture and Install Services

    Signed
    6 Nov 2024
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Retail Shop Design Services10bids · 10 electronic · 10 from abroad10—£8,200 – £20,636
2 · Fit Out, Manufacture and Install Services7bids · 7 electronic · 7 from abroad7—£59,130 – £140,715
3 · Design and Fit Out, Manufacture and Install Services6bids · 6 electronic · 6 from abroad6—£18,969 – £50,479

Contracting authority & participating public bodies

Historic Environment Scotland

Contracting authorityNon Departmental Public Body Tourism, Built Environment, Conservation Longmore House, Salisbury Place, Edinburgh, Scotland, EH9 1SHContact email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.