Official UK procurement notice
Residential & Business Services: Summer Deep & Sparkle Cleans
Authority: University of St Andrews (Education)
What is being bought
Published requirement descriptionA framework for the provision of Summer deep and sparkle cleaning of accommodation at the University of St Andrews.
- Recurrence: It is likely the University may continue to have similar cleaning requirements. If so, any relevant procurement will be advertised approx. 6 months prior to any new contract requirement.
CPV: Accommodation cleaning services
How this framework works
From the published notice- Places
- up to 2 suppliers · 3 bids received (1.5 per place) · 1 appointed
The lotProcurement structure
single lot · no lot value publishedLot #1The University is seeking to engage a contractor(s) to provide some or all (depending…AwardedRenewal
The University is seeking to engage a contractor(s) to provide some or all (depending on the University’s capacity) of the summer deep cleaning in
- David Russell Apartments (DRA) and Fife Park (FP), Buchanan Gardens, St Andrews, KY16 9LY.
- Powell Hall (PH), North Haugh, St Andrews, KY16 9XW.
- Old Mill, Brown Street, Dundee.
David Russell Apartments and Fife Park has 1686 bedrooms, in 5-bedroom cluster flats. The site is occupied by a mixture of undergraduate (38-week contracts) and postgraduate (50-week contracts) students. Most of the bedrooms are ensuite, however, there are 208 rooms which have shared bathrooms and 69 studios.
Each ensuite cluster flat has 5 ensuite bedrooms, a kitchen lounge and hallway. Each standard cluster flat has 5 standard bedrooms, a kitchen lounge, 2 shower rooms and a hallway. Studios have an ensuite bedroom and a small self-contained kitchen.
Powell Hall has 205 ensuite rooms and 41 kitchens. The hall is occupied by a mixture of undergraduate (UG) and postgraduate (PG) students.
Old Mill in Dundee, is owned by Mears Student Living, but the University operates around 150 rooms in 2, 3, 4, 5 and 6 bedroom flats. Each flat has a shared kitchen and shower room and toilet.
The University will confirm in January each year the exact numbers of clusters/buildings to be cleaned and the timescales which are required to be met. As well as deep cleaning, the University also requires a turnaround from summer to term time operation (sparkle clean) in late August a less extensive clean than a deep clean.
The University term ends in late May/early June and restarts in early September each year. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at intendhost.co.uk/universityofstandrews ↗
Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Methodology: 20%
- Demonstrated Ability: 10%
- Risk Assessments: 10%
- Complaint Handling: 5%
- Fair Work: 10%
- price: 35%
- Sustainability: 10%
Published award criteria (7)
- Methodology: 20
- Demonstrated Ability: 10
- Risk Assessments: 10
- Complaint Handling: 5
- Fair Work: 10
- Sustainability: 10
- Price: 35
- Suitability
Please see Tender Documents.
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
- “Residential & Business Services: Summer Deep & Sparkle Cleans” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · It is likely the University may continue to have similar cleaning requirements. If so, any relevant procurement will be advertised approx. 6 months prior to any new contract requirement.
- First published
- 9 Nov 2023, 14:19 GMT
- Last source update
- 12 Feb 2024, 16:24 GMT
- Award evaluation window
- 12 Dec 2023 – …
- Authority reference
RBS/091123/SP/SL- FTS notice number
2024/S 000-004685- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041718Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The University of St Andrews will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract being communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from The University of St Andrews.
If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session.
The anticipated review body in such cases would be:
Dundee Sheriff Court
6 West Bell Street
Dundee
DD1 9AD
Telephone: +44 1382 229 961
Anyone bringing court proceedings against the University of St Andrews must inform the University of St Andrews in advance of the alleged breach and its intention to bring proceedings. Any such action must be brought within 15 days of the date on which a decision is sent to them or published to challenge that decision.
Proceedings seeking an ineffectiveness order must be brought within 30 days of the publication of the contract award notice in the OJEU, or 30 days from the date of a decision letter to all tenderers concerned, and any candidates concerned, containing a summary of the reason for the recipient being unsuccessful, otherwise 6 months from the date of entering into the contract or concluding the framework agreement.
Where a contract has not been entered into the Court may, by interim order, suspend the procurement procedure. The court may also set aside a decision or actions taken by the University or order it to amend and document; and/or award damages. However, by express requirement the court may decide not to grant an interim order when the negative consequences of such an order are likely to outweigh the benefits, having regard to a number of considerations.
If the contract has been entered into the Court may, depending on the nature of the breach: make an ineffectiveness order; impose a financial penalty; shorten the duration of the contract; make any other order considered appropriate to address the consequences of ineffectiveness or shortening the duration or the contract; award damages.
Publisher note: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted. Tenderers are asked to provide names of certain staff that would be involved in contract delivery. See the Tender documents for further information. (SC Ref:757964)
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/universityofstandrews ↗
- Appointment period ends
- 12 Dec 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 12 Dec 2023, 12:00 GMT
Timeline
12 Dec 2023 → 12 Feb 2024 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown12 Dec 2023, 12:00 GMT
- Bids opened12 Dec 2023, 12:00 GMT
- Notice published12 Feb 2024, 16:24 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Feb 2024, 16:24 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 004685-2024-RBS/091123/SP/SL-1
- Signed
- 12 Feb 2024
- Value
- £17,314
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Crystal Facilities Management LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria