Find a TenderAwardedContract details notice

Published 7 Apr 2026, 08:41 BST

Official UK procurement notice

Residences Low Occupancy Water Flushing

Official notice

Authority: Cardiff University (Education)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: Wales (UKL22)

Published estimate£150,000≈ £150k / year · £180,000 inc. VAT38.6% below published estimate

Submissions closed 11 May 2026awarded 29 May 2026

Awarded to Rock Compliance Limited

Contract term 1 yrends 5 Jul 2027 · up to 5 Jul 2028 with extensions · starts 6 Jul 2026

What is being bought

Published requirement description

Low occupancy flushing of specified hot and cold-water aerosol

producing outlets water outlets within student accommodation where the need to carry out

has been identified. Also, potentially supporting on an ad hoc basis during the year e.g.

one off due to unforeseen staffing issues).

This is a statutory regulation compliance task to make sure that the buildings comply with

the University water safety plan and the Health and Safety Executive legislation, guidance

notes and codes of practice, HSG 274/ACoP L8.

CPV: Preventive maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yrSMEPublished value£150,000

Contract period: 6 Jul 2026 – 5 Jul 2027 (1 yr) · up to 5 Jul 2028 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT

Delivery: WalesEligibility: SME eligible

Extensions: 1 x 12 month extension option

50324200 Preventive maintenance services

Pre-qualification & selection criteria (PQQ)1

Condition of participation
As stated in the ITT Documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 50%Price: 50%

Published sub-criteria (3)

Quality: 40%
Responsible Procurement: 10%
Price: 50%

Published award criteria (3)

Quality
Responsible Procurement
Price

Conditions of participation1

Condition of participation
As stated in the ITT Documents

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 7 Apr 2026, 08:41 BST
Last source update: 13 Jul 2026, 12:11 BST
Authority reference: CU.2149.JP
FTS notice number: 2026/S 000-031241
Latest notice: Contract details notice (UK7)
Classification (CPV): Preventive maintenance services
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-067c88 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 11 May 2026, 12:00 BST
Clarification deadline: 28 Apr 2026, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/cardiffuniversity/as… ↗

Timeline

7 Apr 2026 → 13 Jul 2026 · 5 dates

Tender notice published196 days ago
7 Apr 2026, 08:41 BST
Clarification questions by175 days ago
28 Apr 2026, 12:00 BST
Submission deadline162 days ago
11 May 2026, 12:00 BST
Contract starts106 days ago
6 Jul 2026, 00:00 BST
Latest notice published99 days ago
13 Jul 2026, 12:11 BST

Notice history

6 events · 3 releases on Find a Tender · since 7 Apr 2026

Tender notice published
7 Apr 2026, 08:41 BST
UK4
Contract award notice published
4 Jun 2026, 10:51 BST
UK6
Status changed to complete
4 Jun 2026, 10:51 BST
Contract signature expected
10 Jun 2026, 23:59 BST
scheduled
Contract details notice published
13 Jul 2026, 12:11 BST
UK7
Buyer details updated
13 Jul 2026, 12:11 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £92,1721 award exc. VAT

Bids received 53 from SMEs

Contracts signed 1latest 3 Jul 2026

Awarded to	Value	Date	Status
Rock Compliance Limited6 Jul 2026 – 5 Jul 2027 · up to 5 Jul 2028Extensions: 1 x 12 month	£92,172	29 May 2026	Awarded

Contracts

Residences Low Occupancy Water Flushing · Rock Compliance Limited
Signed
3 Jul 2026
Value
£92,172
Period
6 Jul 2026 – 5 Jul 2027 · up to 5 Jul 2028 with extensions
Status
active
Extensions
1 x 12 month extension

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	3	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

CARDIFF UNIVERSITY

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-COH: RC000089 · GB-PPON: PHVT-4343-HWYR Park Place, Cardiff, Wales, CF10 3ATContact email

Bidders & participating suppliers

2 commercial parties on the notice

ROCK COMPLIANCE LIMITEDAwarded supplierGB-COH: 02902353GB-PPON: PQHB-9246-CVYR Rock Compliance Limited, Unit 2, 10 Tything Road West, Alcester, West Midlands, B49 6EPContact email
Rock Compliance LimitedAwarded supplierGB-PPON: PQHB-9246-CVYR Unit 2, 10 Tything Road West, Alcester, West Midlands, B49 6EPContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender13 Jul 2026, 12:11 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Jun 2026, 10:51 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 Apr 2026, 08:41 BST