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AwardedFind a Tender · award

Research Ethics Management System

Buyer: ASTON UNIVERSITY →

BuyerASTON UNIVERSITY
StatusAwarded
DeadlineNot published
ValueValue not published
Published24 Sept 2025

What is being bought

Aston University is seeking proposals from Suppliers who are able to provide a Research Ethics Management System suitable for use within a Higher Education Environment. The Research Integrity Office (RIO) are responsible for ethics evaluation of research projects across the following stakeholder groups: · Research active staff. · Postgraduate Researchers (PGRs). · UG/PG taught students. Ethics management consists of entirely manual processes involving email, MS Word, and MS Excel, delivered by three people. The RIO is a small team for the workload, smaller than equivalent teams at other institutions. Whilst the team has grown, so has the complexity and volume of their workload. With the workload demand of the current process, there are not enough reviewers in the Colleges. With this manual and unsustainable way of working, process reengineering is required with proactive and compliant solutions to allow staff to manage the ethics approval process, in an efficient environment where there is positive sentiment and an understanding of the consequences and the broader context of ethical approval. Proposals will also include ongoing hosting and maintenance provision. The full specification is available as part of the procurement documents available through Aston's e-tendering portal.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

1

Statusactive
Value£117,755

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-051ff4
Latest release ID059303-2025
Latest release timestampWed Sep 24 2025 13:32:48 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsOpen procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
24 Sept 2025award, contract059303-2025
1 Aug 2025award, contract045258-2025
23 May 2025tender026106-2025
23 May 2025planning025538-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (4 releases)
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1 Aug 2025 · 045258-2025 · award, contract
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23 May 2025 · 026106-2025 · tender
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    "description": "Aston University is seeking proposals from Suppliers who are able to provide a Research Ethics Management System suitable for use within a Higher Education Environment.  \nThe Research Integrity Office (RIO) are responsible for ethics evaluation of research projects across the following stakeholder groups: \n·\tResearch active staff.\n·\tPostgraduate Researchers (PGRs).\n·\tUG/PG taught students.\nEthics management consists of entirely manual processes involving email, MS Word, and MS Excel, delivered by three people.\nThe RIO is a small team for the workload, smaller than equivalent teams at other institutions. Whilst the team has grown, so has the complexity and volume of their workload. With the workload demand of the current process, there are not enough reviewers in the Colleges. \nWith this manual and unsustainable way of working, process reengineering is required with proactive and compliant solutions to allow staff to manage the ethics approval process, in an efficient environment where there is positive sentiment and an understanding of the consequences and the broader context of ethical approval.\nProposals will also include ongoing hosting and maintenance provision.\nThe full specification is available as part of the procurement documents available through Aston's e-tendering portal.",
    "riskDetails": "Dependency on third-party data integration timelines that result in delays beyond the control of the project team. This may trigger the need to adjust deliverables, requirements etc.",
    "tenderPeriod": {
      "endDate": "2025-06-17T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-06-10T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions must be made via our e-tendering portal ProContract.  Suppliers will need to register to gain access to the project using the following url address -  https://procontract.due-north.com/Opportunities/Index?v=2",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-COH-RC000904",
      "name": "ASTON UNIVERSITY",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B4 7ET",
        "countryName": "United Kingdom",
        "streetAddress": "Aston University"
      },
      "details": {
        "url": "https://www.aston.ac.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RC000904",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "SHIRLEY O'REILLY",
        "email": "s.a.oreilly@aston.ac.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PTLB-7496-TPTR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
23 May 2025 · 025538-2025 · planning
{
  "id": "025538-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-05-23T09:13:47+01:00",
  "ocid": "ocds-h6vhtk-051ff4",
  "buyer": {
    "id": "GB-COH-RC000904",
    "name": "ASTON UNIVERSITY"
  },
  "tender": {
    "id": "1109",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-07-30T23:59:59+01:00",
          "startDate": "2025-07-31T00:00:00+01:00",
          "maxExtentDate": "2030-07-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG31",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          }
        ]
      }
    ],
    "title": "Research Ethics Management System",
    "value": {
      "currency": "GBP",
      "amountGross": 215000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Aston University is seeking proposals to provide a Research Ethics Management System.\nThe Research Integrity Office (RIO) are responsible for ethics evaluation of research projects across the following stakeholder groups: \n·\tResearch active staff.\n·\tPostgraduate Researchers (PGRs).\n·\tUG/PG taught students.\nEthics management consists of entirely manual processes involving email, MS Word, and MS Excel, delivered by three people.\nThe RIO is a small team for the workload, smaller than equivalent teams at other institutions. Whilst the team has grown, so has the complexity and volume of their workload. With the workload demand of the current process, there are not enough reviewers in the Colleges.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-COH-RC000904",
      "name": "ASTON UNIVERSITY",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG31",
        "country": "GB",
        "locality": "Birmingham",
        "postalCode": "B4 7ET",
        "countryName": "United Kingdom",
        "streetAddress": "Aston Triangle"
      },
      "details": {
        "url": "https://www.aston.ac.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RC000904",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Shirley O'Reilly",
        "email": "procurement@aston.ac.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PTLB-7496-TPTR",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "025538-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/025538-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-05-23T09:13:47+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "met",
        "dateMet": "2025-03-31T00:00:00+01:00",
        "description": "As part of the Discovery Phase for this project, the Research Integrity Office (RIO) conducted a series of informal market engagement discussions with several prospective suppliers. These conversations were instrumental in shaping the project's scope, refining requirements, and informing the budget for the next stages of work.\nThis early engagement supported the development of the internal business case by:\nEnhancing understanding of the supplier landscape;\nGaining insight into indicative pricing models; and\nIdentifying potential delivery approaches aligned with sector best practices.\nIn addition to supplier engagement, the RIO undertook desktop research and consulted with peer institutions in the Higher Education sector that currently use research ethics management systems. These activities provided valuable context on system capabilities, implementation challenges, and user experiences.\nThe primary objectives of this engagement were to:\nAssess the feasibility of Aston University's requirements;\nIdentify potential constraints and opportunities in the market; and\nEstablish a realistic understanding of the investment required for a fit-for-purpose system that aligns with the University's strategic objectives."
      }
    ]
  },
  "initiationType": "tender"
}