Official UK procurement notice
Request for Information Replacement and maintenance of Site Electronic Access Systems NI Water Ltd.
Authority: NORTHERN IRELAND WATER LIMITED (Central government)
What is being bought
Published requirement descriptionPlease note this is a request for information only and relates to Preliminary market engagement notice - Procurement Act 2023 2025/S 000-059654. The replacement electronic access system will be required to be rolled out across a number of NI Water’s sites. The currently installed electromechanical padlock system has approximately 5500 electronic padlocks on front gates and kiosks, comprising of Grade 3, Grade 4 and Grade 5 padlocks.
In addition, there are currently 3500 mechanical padlocks, 1300 electronic door cylinders/cam locks, 120 mechanical door cylinders, with 4000 electronic keys and 71 gate access systems, installed at 22 no. of sites.
Any successful supplier should be able to provide services over the full geographical coverage of Northern Ireland. This will include the ongoing maintenance, repair, like for like replacement and supply of spare parts over the period of the contract. See CFT documents for a copy of the RFI.
Please note this is a re-issue of the previous RFI to the market; we have provided additional information on the scope of our requirements.
- How the procedure runs: Please refer to RFI document
- No preliminary market engagement: PME Notice 2025/S 000-059654
CPV: Electromechanical equipment · Electronic, electromechanical and electrotechnical supplies · Miscellaneous repair and maintenance services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Please refer to RFI document: Please refer to Request for Information
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Nov 2025, 11:44 GMT
- Last source update
- 12 Nov 2025, 11:44 GMT
- Award evaluation window
- Submission end – 30 Nov 2027
- FTS notice number
2025/S 000-073112- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05df67Find a Tender
- How it runs
Please refer to RFI document
How it was run
Official notice- Requests to participate (first stage)
- 21 Nov 2025, 23:59 GMT
- Submission deadline
- 21 Nov 2025, 23:59 GMT
- Clarification deadline
- 21 Nov 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Via etenders to send to [email protected] or via etendersni.gov.uk ↗
Timeline
12 Nov 2025 → 1 Jan 2029 · 5 dates- Tender notice published348 days ago12 Nov 2025, 11:44 GMT
- Clarification questions by339 days ago21 Nov 2025, 23:59 GMT
- Submission deadline339 days ago21 Nov 2025, 23:59 GMT
- Today27 Oct 2026
- Award decision expected byin 399 days30 Nov 2027, 23:59 GMT
- Contract starts1 Jan 2029
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 Nov 2025, 11:44 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender