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ClosedFind a Tender · UK4

Replacement CCTV System

Buyer: ROYAL AGRICULTURAL UNIVERSITY →

View official notice ↗Official source

BuyerROYAL AGRICULTURAL UNIVERSITY
StatusClosed
Deadline1 Jul 2026
Value£250,000
Published16 Jun 2026

What is being bought

The Royal Agricultural University (RAU) is seeking to replace and modernise its existing CCTV infrastructure with a scalable, enterprise-grade video management system to enhance the safety, security and operational resilience of the University estate. The University estate includes academic buildings, student accommodation, public areas, access routes, vehicle routes, car parks, open campus environment and a working farm. The CCTV system forms a critical component of the University's security infrastructure and supports the work of the Security and Welfare team in monitoring incidents, assisting investigations and maintaining a safe campus environment. The preferred solution is Avigilon Unity Enterprise video management platform by Motorola. The appointed Supplier will be responsible for the design, supply, installation, configuration, commissioning and ongoing support of the new CCTV system across the University estate. The contract is expected to last 5 years. There will be two site visit opportunities offered as group sessions (meaning that there will be competing suppliers in attendance in each group). Bidders are requested to limit the attendees to a maximum of 3 personnel. Accompanied campus tour will include the opportunity to take photographs, take measurements and ask questions. We would ask that you email to book a site visit with us. The dates are; * Wednesday 03 June 2026 - 14.30 to 16.30 * Thursday 04 June 2026 - 10.00 to 12.00 All enquiries, clarification questions , booking site visits and submissions are to be completed by email to di.procurement@rau.ac.uk

Delivery location

UKK1, GB

Categories

Surveillance system 35125000Repair and maintenance services of video equipment 50343000Repair and maintenance services of photographic equipment 50344100Repair and maintenance services of security equipment 50610000

Lot details

Lot 1

No lot description published.

Statusactive
Value£250,000
Contract periodFrom 2 Nov 2026 to 31 Oct 2031
SME suitabilitySuitable for SMEs

What is included

ItemCategoryQuantity
1Surveillance system, Repair and maintenance services of video equipment, Repair and maintenance services of photographic equipment, Repair and maintenance services of security equipmentNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 35. The category anchor is Surveillance system (35125000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 351,4914 median · 34.7 average (489 of 1,491 with a bid count)4.3 average (540 of 1,491 with named award suppliers)Not published
Same buyer1Not publishedNot publishedNot published
Delivery region: UKK171 median · 2.3 average (3 of 7 with a bid count)1 average (3 of 7 with named award suppliers)Not published
Similar published value (0.5×–2×)1369 median · 8 average (4 of 136 with a bid count)1.5 average (4 of 136 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policynotAllowed
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-069f41
Latest release ID056590-2026
Latest release timestampTue Jun 16 2026 11:07:26 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLhttps://www.find-tender.service.gov.uk/Notice/056590-2026
Tender statusactive
Procurement methodopen
Procurement method detailsBelow threshold - open competition
Main procurement categoryservices
Above thresholdNo
Legal basis2023/54
Tender period: startNot published
Tender period: end2026-07-01T18:00:00+01:00
Expression of interest deadlineNot published
Enquiry deadline2026-06-26T16:00:00+01:00
Award period: startNot published
Award period: endNot published
Submission method detailsSubmissions are to be emailed to di.procurement@rau.ac.uk
Submission languagesNot published
Electronic catalogue policyNot published
Total tender value£250,000
Tender lots in source1
Tender items in source1
Tender documents in source9
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
16 Jun 2026tenderUpdate056590-2026
5 Jun 2026tenderUpdate053557-2026
5 Jun 2026tenderUpdate053468-2026
2 Jun 2026tenderUpdate051678-2026
21 May 2026tender047123-2026

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (5 releases)
16 Jun 2026 · 056590-2026 · tenderUpdate
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5 Jun 2026 · 053557-2026 · tenderUpdate
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5 Jun 2026 · 053468-2026 · tenderUpdate
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2 Jun 2026 · 051678-2026 · tenderUpdate
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  "date": "2026-06-02T09:12:59+01:00",
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      {
        "id": "A-16246",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16246",
        "format": "application/pdf",
        "description": "Supplier Code of Conduct\nThis document describes our expectations of how suppliers and their supply chain partners and 3rd parties should act when providing the University with goods and services.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-16430",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16430",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "Invitation to Tender (ITT) Questionnaire.\nPlease make sure that you complete all the questions on this questionnaire as part of the bid submission",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-17035",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-17035",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "description": "Questions asked and Answered Log as of 02/06/2026",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-17036",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-17036",
        "format": "application/vnd.openxmlformats-officedocument.presentationml.presentation",
        "description": "Indicative map of the campus external camera locations",
        "documentType": "biddingDocuments"
      },
      {
        "id": "051678-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/051678-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-02T09:12:59+01:00"
      }
    ],
    "amendments": [
      {
        "id": "051678-2026",
        "description": "Addition of 2 more documents.  \n* Questions asked and answered log \n* Indicative campus map of camera locations"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Royal Agricultural University (RAU) is seeking to replace and modernise its existing CCTV infrastructure with a scalable, enterprise-grade video management system to enhance the safety, security and operational resilience of the University estate.\nThe University estate includes academic buildings, student accommodation, public areas, access routes, vehicle routes, car parks, open campus environment and a working farm. The CCTV system forms a critical component of the University's security infrastructure and supports the work of the Security and Welfare team in monitoring incidents, assisting investigations and maintaining a safe campus environment.\nThe preferred solution is  Avigilon Unity Enterprise video management platform by Motorola.\nThe appointed Supplier will be responsible for the design,  supply,  installation, configuration, commissioning and ongoing support of the new CCTV system across the University estate. The contract is expected to last 5 years.\nThere will be two site visit opportunities offered as group sessions (meaning that there will be competing suppliers in attendance in each group). Bidders are requested to limit the attendees to a maximum of 3 personnel.  Accompanied campus tour will include the opportunity to take photographs,  take measurements and ask questions.  We would ask that you email to book a site visit with us.\nThe dates are;\n* Wednesday 03 June 2026 - 14.30 to 16.30\n* Thursday 04 June 2026 - 10.00 to 12.00\nAll enquiries,  clarification questions ,  booking site visits and submissions are to be completed by email to di.procurement@rau.ac.uk",
    "tenderPeriod": {
      "endDate": "2026-07-01T18:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-06-26T16:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions are to be emailed to di.procurement@rau.ac.uk",
    "procurementMethodDetails": "Below threshold - open competition",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-COH-00099168",
      "name": "ROYAL AGRICULTURAL UNIVERSITY",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Cirencester",
        "postalCode": "GL7 6JS",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Agricultural University,  Stroud Road"
      },
      "details": {
        "url": "http://www.rau.ac.uk",
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "00099168",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Andrea Cable",
        "email": "di.procurement@rau.ac.uk",
        "telephone": "01285 652531"
      },
      "additionalIdentifiers": [
        {
          "id": "PLBJ-2275-XWCW",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
21 May 2026 · 047123-2026 · tender
{
  "id": "047123-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-05-21T14:07:37+01:00",
  "ocid": "ocds-h6vhtk-069f41",
  "buyer": {
    "id": "GB-COH-00099168",
    "name": "ROYAL AGRICULTURAL UNIVERSITY"
  },
  "tender": {
    "id": "ocds-h6vhtk-069f41",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 250000,
          "currency": "GBP",
          "amountGross": 300000
        },
        "status": "active",
        "options": {
          "description": "Our estate will be going through an expansion and renovation process over the 5 year period of the contract.  \nWe would expect that as new buildings are built and campus improvements take place that additional security cameras will be required to be installed or existing cameras relocated as part of the natural evolution of change.\nOur CCTV requirements will grow as we grow."
        },
        "renewal": {
          "description": "We would use the extension year to run a new open tender process and possible migration project."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "description": "All bidders are required to complete the ITT questionnaire as part of their bid submission.  The questionnaire details what percentage of the marks have been assigned to each question and how our points awarded for each answer will be calculated to deliver a final score.  The highest overall score will win the bid.   \n70% of the marks will be awarded to the customers assessment of the Bidders responses to the questionnaire questions with regards to technical merit and quality of the services described by the Bidder.  There are 26 questions on the ITT questionnaire so please take care to read through thoroughly and allow adequate time to gather any statistical data,  references or case studies to demonstrate capability and expertise in the information you provide in your answers.  \n30% of the total marks will be awarded for price and value.  Note - value for money includes the bidders ability to demonstrate that all  of the requirements will be met within the price quoted. Value for money  includes sustainability and social value. Quotations should transparently state any ongoing costs including any standard price increases over the life cycle of the contract for both the services and the goods supplied.  \nPlease ensure that your answers reflect the question asked and the solution you are proposing to provide the Royal Agricultural University."
        },
        "contractPeriod": {
          "endDate": "2031-10-31T23:59:59Z",
          "startDate": "2026-11-02T00:00:00Z",
          "maxExtentDate": "2032-10-31T23:59:59Z"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "There needs to be engineers and support technicians based in the UK who will be able to complete the installation and provide ongoing support and maintenance by attending our campus in  Cirencester, Gloucestershire.  \nWe would expect the helpdesk / account management services to be provided in English."
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK1",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "35125000",
            "scheme": "CPV",
            "description": "Surveillance system"
          },
          {
            "id": "50343000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of video equipment"
          },
          {
            "id": "50344100",
            "scheme": "CPV",
            "description": "Repair and maintenance services of photographic equipment"
          },
          {
            "id": "50610000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of security equipment"
          }
        ]
      }
    ],
    "title": "Replacement CCTV System",
    "value": {
      "amount": 250000,
      "currency": "GBP",
      "amountGross": 300000
    },
    "status": "active",
    "documents": [
      {
        "id": "A-16240",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16240",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "CCTV Functional Requirements & Technical Specifications\nThis document describes the goods and services we are looking to procure and should be referenced when answering the ITT questionnaire.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-16245",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16245",
        "format": "application/pdf",
        "description": "Royal Agricultural University General Procurement Guidance for Suppliers\nThis document contains general information relevant to current and perspective suppliers to the University.  It describes our procurement processes,  authorisation levels,  onboarding processes,  invoice processing terms,  health and safety,  goods & services delivery requirements,  data management and sustainability.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-16246",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16246",
        "format": "application/pdf",
        "description": "Supplier Code of Conduct \nThis document describes our expectations of how suppliers and their supply chain partners and 3rd parties should act when providing the University with goods and services.",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-16430",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-16430",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "description": "Invitation to Tender (ITT) Questionnaire. \nPlease make sure that you complete all the questions on this questionnaire as part of the bid submission",
        "documentType": "biddingDocuments"
      },
      {
        "id": "047123-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/047123-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-05-21T14:07:37+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The Royal Agricultural University (RAU) is seeking to replace and modernise its existing CCTV infrastructure with a scalable, enterprise-grade video management system to enhance the safety, security and operational resilience of the University estate.\nThe University estate includes academic buildings, student accommodation, public areas, access routes, vehicle routes, car parks, open campus environment and a working farm. The CCTV system forms a critical component of the University's security infrastructure and supports the work of the Security and Welfare team in monitoring incidents, assisting investigations and maintaining a safe campus environment.\nThe preferred solution is  Avigilon Unity Enterprise video management platform by Motorola. \nThe appointed Supplier will be responsible for the design,  supply,  installation, configuration, commissioning and ongoing support of the new CCTV system across the University estate. The contract is expected to last 5 years. \nThere will be two site visit opportunities offered as group sessions (meaning that there will be competing suppliers in attendance in each group). Bidders are requested to limit the attendees to a maximum of 3 personnel.  Accompanied campus tour will include the opportunity to take photographs,  take measurements and ask questions.  We would ask that you email to book a site visit with us. \nThe dates are;\n* Wednesday 03 June 2026 - 14.30 to 16.30\n* Thursday 04 June 2026 - 10.00 to 12.00\nAll enquiries,  clarification questions ,  booking site visits and submissions are to be completed by email to di.procurement@rau.ac.uk",
    "tenderPeriod": {
      "endDate": "2026-07-01T18:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-06-26T16:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Submissions are to be emailed to di.procurement@rau.ac.uk",
    "procurementMethodDetails": "Below threshold - open competition",
    "additionalProcurementCategories": [
      "goods"
    ]
  },
  "parties": [
    {
      "id": "GB-COH-00099168",
      "name": "ROYAL AGRICULTURAL UNIVERSITY",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK13",
        "country": "GB",
        "locality": "Cirencester",
        "postalCode": "GL7 6JS",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Agricultural University,  Stroud Road"
      },
      "details": {
        "url": "http://www.rau.ac.uk",
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "00099168",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Andrea Cable",
        "email": "di.procurement@rau.ac.uk",
        "telephone": "01285 652531"
      },
      "additionalIdentifiers": [
        {
          "id": "PLBJ-2275-XWCW",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender"
}