Official UK procurement notice
Replacement CCTV System · UK public procurement notice
Authority: ROYAL AGRICULTURAL UNIVERSITY (Education)
What is being bought
Published requirement descriptionThe Royal Agricultural University (RAU) is seeking to replace and modernise its existing CCTV infrastructure with a scalable, enterprise-grade video management system to enhance the safety, security and operational resilience of the University estate.
The University estate includes academic buildings, student accommodation, public areas, access routes, vehicle routes, car parks, open campus environment and a working farm. The CCTV system forms a critical component of the University's security infrastructure and supports the work of the Security and Welfare team in monitoring incidents, assisting investigations and maintaining a safe campus environment.
The preferred solution is Avigilon Unity Enterprise video management platform by Motorola.
The appointed Supplier will be responsible for the design, supply, installation, configuration, commissioning and ongoing support of the new CCTV system across the University estate. The contract is expected to last 5 years.
There will be two site visit opportunities offered as group sessions (meaning that there will be competing suppliers in attendance in each group). Bidders are requested to limit the attendees to a maximum of 3 personnel. Accompanied campus tour will include the opportunity to take photographs, take measurements and ask questions. We would ask that you email to book a site visit with us.
The dates are;
- Wednesday 03 June 2026 - 14.30 to 16.30
- Thursday 04 June 2026 - 10.00 to 12.00
All enquiries, clarification questions , booking site visits and submissions are to be completed by email to [email protected]
CPV: Repair and maintenance services of photographic equipment · Repair and maintenance services of security equipment · Repair and maintenance services of video equipment · Surveillance system
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£250,000
- Condition of participation
There needs to be engineers and support technicians based in the UK who will be able to complete the installation and provide ongoing support and maintenance by attending our campus in Cirencester, Gloucestershire.
We would expect the helpdesk / account management services to be provided in English.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: All bidders are required to complete the ITT questionnaire as part of their bid submission. The questionnaire details what percentage of the marks have been assigned to each question and how our points awarded for each answer will be calculated to deliver a final score. The highest overall score will win the bid. 70% of the marks will be awarded to the customers assessment of the Bidders responses to the questionnaire questions with regards to technical merit and quality of the services described by the Bidder. There are 26 questions on the ITT questionnaire so please take care to read through thoroughly and allow adequate time to gather any statistical data, references or case studies to demonstrate capability and expertise in the information you provide in your answers. 30% of the total marks will be awarded for price and value. Note - value for money includes the bidders ability to demonstrate that all of the requirements will be met within the price quoted. Value for money includes sustainability and social value. Quotations should transparently state any ongoing costs including any standard price increases over the life cycle of the contract for both the services and the goods supplied. Please ensure that your answers reflect the question asked and the solution you are proposing to provide the Royal Agricultural University.
- Condition of participation
There needs to be engineers and support technicians based in the UK who will be able to complete the installation and provide ongoing support and maintenance by attending our campus in Cirencester, Gloucestershire.
We would expect the helpdesk / account management services to be provided in English.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 May 2026, 14:07 BST
- Last source update
- 16 Jun 2026, 12:07 BST
- FTS notice number
2026/S 000-047123- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069f41Find a Tender
How it was run
Official notice- Submission deadline
- 1 Jul 2026, 18:00 BST
- Clarification deadline
- 26 Jun 2026, 16:00 BST
- Electronic submission
- Not allowed
Submissions are to be emailed to [email protected]
Timeline
21 May 2026 → 2 Nov 2026 · 5 dates- Tender notice published152 days ago21 May 2026, 14:07 BST
- Latest notice published127 days ago16 Jun 2026, 12:07 BST
- Clarification questions by116 days ago26 Jun 2026, 16:00 BST
- Submission deadline111 days ago1 Jul 2026, 18:00 BST
- Today21 Oct 2026
- Contract startsin 12 days2 Nov 2026
Notice history
5 events · 5 releases on Find a Tender · since 21 May 2026- Tender notice published21 May 2026, 14:07 BSTUK4
- Tender notice published2 Jun 2026, 09:12 BSTUK4
- Tender notice published5 Jun 2026, 15:47 BSTUK4
- Tender notice published5 Jun 2026, 17:45 BSTUK4
- Tender notice published16 Jun 2026, 12:07 BSTUK4
Published amendments (4)
Addition of 2 more documents. * Questions asked and answered log * Indicative campus map of camera locations
Added a project Overview document and updated the questions and answers log as of 05/06/2026
Updated text on Q&A to reflect the next revision date will be 15/06/2026
Updated Questions asked and Answered as of 16/06/2026 and additional document providing further clarification information
Routine re-releases (5)
- 2026-06: 1 release · 2 Jun 2026
- 2026-05: 1 release · 21 May 2026
Contracting authority & participating public bodies
Official documents & specifications (16)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Indicative map of the campus external camera locations
- Bidding documents and specifications Project Overview
- Bidding documents and specifications Questions asked and answered as of 05/06/2026 including site visit questions from both days.
- Bidding documents and specifications Last updated 05/06/2026 - next revision publish date is due 15/06/2026
- Bidding documents and specifications Additional clarification information
- Bidding documents and specifications CCTV Functional Requirements & Technical Specifications This document describes the goods and services we are looking to procure and should be referenced when answering the ITT questionnaire.
- Bidding documents and specifications Questions asked and answered - updated as of 16/06/2026
- Bidding documents and specifications Royal Agricultural University General Procurement Guidance for Suppliers This document contains general information relevant to current and perspective suppliers to the University. It describes our procurement processes, authorisation levels, onboarding processes, invoice pro…
Show 3 more documents
- Bidding documents and specifications Supplier Code of Conduct This document describes our expectations of how suppliers and their supply chain partners and 3rd parties should act when providing the University with goods and services.
- Bidding documents and specifications Invitation to Tender (ITT) Questionnaire. Please make sure that you complete all the questions on this questionnaire as part of the bid submission
- Bidding documents and specifications Questions asked and Answered Log as of 02/06/2026
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender