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Find a TenderAwardedContract details notice
Published 19 Sept 2025, 17:45 BST

Official UK procurement notice

Repair, Replacement of Windows, Doors and associated Works - ID557 - STAR Housing

Official notice

Authority: SHROPSHIRE TOWNS AND RURAL HOUSING LIMITED (Public body)·Consortium: 2 public authorities

WorksCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: UKWest Midlands (UKG)
Published estimate£23,249,998≈ £7.7m / year · £27,900,000 inc. VAT · 1 value update17.5% above published estimate
Submissions closed 17 Dec 2025awarded 26 Mar 2026
Awarded to Lutley Windows Limited
Contract term 3 yrsends 30 Jun 2029 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026

What is being bought

Published requirement description

The Contracting authority are inviting bids from organisations who can provide repairs, and replacement of windows, doors and associated works for planned maintenance/ decent homes work for at least the next 3 years.

  • How the procedure runs: This Procurement is being conducted using the Competitive Flexible Procedure under Section 20 of the Act.

CPV: Installation of doors and windows · Installation of doors and windows and related components · Installation of windows · Windows, doors and related items

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£23,249,998
Contract period: 1 Jul 2026 – 30 Jun 2029 (3 yrs) · up to 30 Jun 2031 with extensionsValue: £23,249,998 exc. VAT · £27,900,000 inc. VAT
Delivery: UK, West MidlandsEligibility: SME eligible
Extensions: True · There will be one extension option after 3 years. The contract can be established by up to 24 months based on performance and available funding from STAR Housing.Second stage: up to 5 candidates invited to tender
44221000 Windows, doors and related items45421100 Installation of doors and windows and related components45421130 Installation of doors and windows45421132 Installation of windows
Pre-qualification & selection criteria (PQQ)3
  • Economic & financial standing

    See Document 1

  • Technical & professional ability

    See Document 1

  • Condition of participation

    The criteria is fully described in Document 1 of the tender pack which will be available from MyTenders.

    shortlisting

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality Criteria: 60%
  • Pricing (Commercials): 40%
Published award criteria (2)
  • Quality Criteria: The quality criteria detailed in Document 1
  • Pricing (Commercials): Pricing as detailed in Document 6 - Pricing Matrix
Conditions of participation3
  • Economic & financial standing

    See Document 1

  • Technical & professional ability

    See Document 1

  • Condition of participation

    The criteria is fully described in Document 1 of the tender pack which will be available from MyTenders.

    shortlisting
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
19 Sept 2025, 17:45 BST
Last source update
14 Jul 2026, 17:34 BST
Award evaluation window
Submission end – 29 Apr 2026
Authority reference
ID557
FTS notice number
2025/S 000-074192
Latest notice
Contract details notice (UK7)
Classification (CPV)
Installation of doors and windowsInstallation of doors and windows and related componentsInstallation of windowsWindows, doors and related items
Delivery area
UKWest Midlands (UKG)
Official registry OCID
ocds-h6vhtk-059e81 Find a Tender
How it runs

This Procurement is being conducted using the Competitive Flexible Procedure under Section 20 of the Act.

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Requests to participate (first stage)
17 Dec 2025, 12:00 GMT
Submission deadline
17 Dec 2025, 12:00 GMT
Clarification deadline
17 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

19 Sept 2025 → 23 Jul 2026 · 11 dates
  1. Planning notice published392 days ago
    19 Sept 2025, 17:45 BST
  2. Market engagement371 days ago
    10 Oct 2025, 23:59 BST

    Suppliers will need to be registered or register on My Tenders. mytenders.co.uk ↗ You will then be able to access the PME Questionnaire.

  3. Next notice expected354 days ago
    27 Oct 2025, 23:59 GMT
  4. Tender notice published336 days ago
    14 Nov 2025, 20:23 GMT
  5. Clarification questions by303 days ago
    17 Dec 2025, 12:00 GMT
  6. Submission deadline303 days ago
    17 Dec 2025, 12:00 GMT
  7. Award decision expected by170 days ago
    29 Apr 2026, 23:59 BST
  8. Assessment summaries sent163 days ago
    7 May 2026, 00:00 BST
  9. Contract starts108 days ago
    1 Jul 2026, 00:00 BST
  10. Latest notice published94 days ago
    14 Jul 2026, 17:34 BST
  11. Standstill ends85 days ago
    23 Jul 2026, 23:59 BST

Notice history

10 events · 4 releases on Find a Tender · since 19 Sept 2025
  1. Preliminary market engagement notice published
    19 Sept 2025, 17:45 BST
    UK2
  2. Tender notice published
    14 Nov 2025, 20:23 GMT
    UK4
  3. Published value updated to £23,249,998
    14 Nov 2025, 20:23 GMT
    was £23,250,000
  4. Status changed to active
    14 Nov 2025, 20:23 GMT
  5. Procurement method changed
    14 Nov 2025, 20:23 GMT
  6. Contract award notice published
    14 Jul 2026, 17:08 BST
    UK6
  7. Status changed to complete
    14 Jul 2026, 17:08 BST
  8. Buyer details updated
    14 Jul 2026, 17:08 BST
  9. Contract details notice published
    14 Jul 2026, 17:34 BST
    UK7
  10. Contract signature expected
    24 Jul 2026, 23:59 BST
    scheduled
Routine re-releases (4)
  • 2025-09: 1 release · 19 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £27,320,8231 award exc. VAT
Bids received 63 from SMEs
Named bidders 6published on the award notice
Contracts signed 1latest 14 Jul 2026
Awarded toValueDateStatus
Lutley Windows LimitedSME24 Jul 2026 – 31 May 2029 · up to 31 May 2031Extensions: At STAR Housings discretion, based on supplier performance, the contract may be extended by a further 24 months. £27,320,82326 Mar 2026Awarded

Contracts

  • Repair, Replacement of Windows and Doors and associated Works - ID557 - STAR Housing · Lutley Windows LimitedSME

    Signed
    14 Jul 2026
    Value
    £27,320,823
    Period
    15 Jul 2026 – 31 May 2029 · up to 31 May 2031 with extensions
    Status
    active
    Extensions
    At STAR Housings discretion, based on supplier performance, the contract may be extended by a further 24 months.
    3 agreed KPIs: Right First Time (RFT) Installation Rate · Repairs - Right First Time (RFT) · Resident Satisfaction
    • Right First Time (RFT) Installation Rate
    • Repairs - Right First Time (RFT)
    • Resident Satisfaction

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders30—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

Shropshire Towns and Rural Housing

Contracting authorityPublic authority - sub-central governmentPublic undertaking GB-COH: 08289137 · GB-PPON: PWCB-8828-QVJL Mount McKinley, Shrewsbury, West Midlands, SY2 6FGContact name, email, phone

Bidders & participating suppliers

6 commercial parties on the notice · 1 awarded
  • Anglian Building Products LimitedBidder / tendererGB-PPON: PTJW-4159-VPRN Liberator Road, Norwich, East of England, NR6 6EU
  • Emplas Windows Systems LimitedBidder / tendererGB-PPON: PGRC-6425-HQHQ Huxley Close, Park Farm South, Wellingborough, East Midlands, NN8 6AB
  • Lutley Windows LimitedAwarded supplierGB-PPON: PMCM-5378-XBJZ Unit 25 Bilport Lane, Wednesbury, West Midlands, WS10 0NTContact email
  • RE:GEN Group LimitedBidder / tendererGB-PPON: PMNN-3644-PXMZ RE:GEN House, 3 Azure Court, Doxford International Business Park, Sunderland, North East, SR3 3BE
  • Shuker Building & DevelopmentBidder / tendererGB-PPON: PVZH-9577-JCWP Unit 1A Pensfold Shopping Centre, Shrewsbury, West Midlands, SY3 5HF
  • Snug Services Group LimitedBidder / tendererGB-PPON: PDTC-8892-THXZ Partnership House, Layerthorpe Road, Priory Park East, Hull, Yorkshire & Humber, HU4 7DY

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Tender documents will be available via https://www.mytenders.co.uk/

Notices published for this procedure