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Published 18 Jul 2023, 16:29 BST

Official UK procurement notice

1021 Repair of Plant Contract

Official notice

Authority: Essex County Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50) Delivery: East of England (UKH)
Published estimate£800,000exc. VAT · 1 value update
Submissions closed 25 Oct 2023awarded 17 Nov 2023
Awarded to John Hanlon & Company Ltd

What is being bought

Published requirement description

1021 Repair of Plant Contract

The scope of this contract will require the Contractor to maintain and service each of the nine (9) items of mobile plant, as well as cover ad-hoc breakdowns and repairs for any of the nine (9) mobile plant items and associated hydraulic hoses where necessary. The Authority will also require the Contractor to provide two (2) Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) inspections per annum on each mobile plant item, therefore equating to 18 inspections per contract year.

CPV: Miscellaneous repair and maintenance services · Repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£800,000
Delivery: East of England
Extensions: This contract will be awarded for an initial term of four (4) years with an option to extend in any number of terms not exceeding a total of a further four (4) years at the Authority's sole discretion. With appropriate notice, the Authority may terminate this agreement on any of the following Authority Break Point Dates: • 23rd November 2025 – optional Authority Break Point Date • 23rd November 2027 – expiry date of initial Contract TermVariant bids: not allowed
50100000 Repair, maintenance and associated services of vehicles and related equipment50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Jul 2023, 16:29 BST
Last source update
17 Nov 2023, 09:58 GMT
Award evaluation window
22 Sept 2023 – …
Authority reference
DN674347
FTS notice number
2023/S 000-034037
Classification (CPV)
Miscellaneous repair and maintenance servicesRepair and maintenance servicesRepair, maintenance and associated services of vehicles and related equipment
Delivery area
East of England (UKH)
Official registry OCID
ocds-h6vhtk-03e31e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
25 Oct 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
22 Sept 2023, 10:30 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

11 Sept 2023 → 17 Nov 2023 · 4 dates
  1. Next notice expected
    11 Sept 2023, 00:00 BST
  2. Bids opened
    22 Sept 2023, 10:30 BST
  3. Submission deadline
    25 Oct 2023, 12:00 BST
  4. Notice published
    17 Nov 2023, 09:58 GMT

Notice history

5 events · 4 releases on Find a Tender · since 22 Sept 2023
  1. Published value published: £800,000
    22 Sept 2023, 10:29 BST
  2. Status changed to active
    22 Sept 2023, 10:29 BST
  3. Procurement method changed
    22 Sept 2023, 10:29 BST
  4. Deadline published: 25 Oct 2023, 12:00 BST
    22 Sept 2023, 10:29 BST
  5. Status changed to complete
    17 Nov 2023, 09:44 GMT
Published amendments (1 · 0 deadline changes)
WhenWhatBeforeAfterShift
—TextII.1.7£206,435£800,000

1 amendment published without a description.

Routine re-releases (4)
  • 2023-07: 1 release · 18 Jul 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £206,4351 contract exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 17 Nov 2023
Awarded toValueDateStatus
John Hanlon & Company LtdSME£206,435 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids3——

Contracting authority & participating public bodies

Essex County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Market Road, Chelmsford, East of England, CM1 1QHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria