Find a TenderAwardedContract details notice

Published 6 Oct 2025, 13:58 BST

Official UK procurement notice

Relighting at Pittville Recreation Centre

Authority: Cheltenham Borough Council (Local council)

WorksBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45) Delivery: South West (UKK13)

Published estimate£70,000£84,000 inc. VAT27.5% below published estimate

Submissions closed 5 Nov 2025awarded 4 Dec 2025

Awarded to R.F. Gardiner Limited

Contract term 6 moends 5 Jul 2026 · starts 5 Jan 2026

What is being bought

Published requirement description

Pittville Recreation Centre (Site) is owned by the Authority and managed by The Cheltenham Trust. The existing lighting in the Sports Hall and Cricket Hall at the Site is nearing the end of its economic life and it is proposed that it is replaced with a new lighting scheme. The intent of the scheme is to provide an excellent lighting provision that also reduces energy demand through intelligent switching and controls. This will be achieved by replacing the existing lighting in both the Cricket Hall and the Sports Hall with new models, utilising the existing wiring but with alterations to switching and controls to provide the intelligence required.

CPV: Lighting systems · Other electrical installation work

The lotProcurement structure

single lot · value published

Lot #1Awarded 6 moPublished value£70,000

Contract period: 5 Jan 2026 – 5 Jul 2026 (6 mo)Value: £70,000 exc. VAT · £84,000 inc. VAT

Delivery: South West

31527260 Lighting systems 45317000 Other electrical installation work

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: Quality 40% Price 60%

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 6 Oct 2025, 13:58 BST
Last source update: 14 Jan 2026, 16:23 GMT
FTS notice number: 2025/S 000-062526
Latest notice: Contract details notice (UK7)
Classification (CPV): Lighting systemsOther electrical installation work
Delivery area: South West (UKK13)
Official registry OCID: ocds-h6vhtk-05a8ca Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 5 Nov 2025, 17:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

to express an interest and download the tender documentation, please visit; in-tendhost.co.uk/publicagroup/aspx/Home ↗

Timeline

6 Oct 2025 → 14 Jan 2026 · 4 dates

Tender notice published379 days ago
6 Oct 2025, 13:58 BST
Submission deadline349 days ago
5 Nov 2025, 17:00 GMT
Contract starts289 days ago
5 Jan 2026
Latest notice published279 days ago
14 Jan 2026, 16:23 GMT

Notice history

5 events · 3 releases on Find a Tender · since 6 Oct 2025

Tender notice published
6 Oct 2025, 13:58 BST
UK4
Contract award notice published
16 Dec 2025, 10:18 GMT
UK6
Status changed to complete
16 Dec 2025, 10:18 GMT
Contract signature expected
19 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
14 Jan 2026, 16:23 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £50,7251 award exc. VAT

Bids received 1414 from SMEs

Contracts signed 1latest 13 Jan 2026

Awarded to	Value	Date	Status
R.F. Gardiner LimitedSME5 Jan 2026 – 6 Jul 2026	£50,725	4 Dec 2025	Awarded

Contracts

Contract 1 · R.F. Gardiner LimitedSME
Signed
13 Jan 2026
Value
£50,725
Period
13 Jan 2026 – 31 Mar 2027
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
14final-stage tenders	14	0	—

Contracting authority & participating public bodies

Cheltenham Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PYYL-2725-ZJVP Municipal Offices, Promenade, Cheltenham, South West, GL50 9SAContact email

Bidders & participating suppliers

2 commercial parties on the notice

R F GARDINER LIMITEDAwarded supplierGB-COH: 03380790GB-PPON: PRGW-4282-WTVN Cirencester Road, Chalford, Stroud, South West, GL6 8PEContact email
R.F. Gardiner LimitedAwarded supplier Cirencester Road, Stroud, South West, GL6 8PEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender14 Jan 2026, 16:23 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Dec 2025, 10:18 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender6 Oct 2025, 13:58 BST