Official UK procurement notice
Refresh of the Holiday Activities and Food (HAF)Programme Framework
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (WCC) has commissioned a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. Providers who are already on the framework did not need to reapply.
The activities will be available at Easter, Summer and
Christmas holidays. We are looking for providers who:
- run a holiday club
- would be interested in running a holiday club for children in your local area
- are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports, cookery or life skills or have resources to share that could help run a Holiday Club
- have a venue, but aren't able to provide activities.
More information on the HAF scheme can be found here:
www.gov.uk/government/publicati… ↗
(www.gov.uk/government/publicati… ↗)
- How the procedure runs: https://www.legislation.gov.uk/uksi/2015/102/contents/made
CPV: Community health services · Other community, social and personal services
The lotProcurement structure
single lot · value publishedLot #1This is an open process to commission a multi provider framework for Holiday…Published value£1,500,000
This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. The activities will be available at Easter, Summer and Christmas holidays.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to allow new providers to apply to join the framework and to
allow those who are unsuccessful first time around to re-apply.
This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months.
However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Refresh of the Holiday Activities and Food (HAF)Programme Framework” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Jan 2022, 12:12 GMT
- Last source update
- 19 Apr 2022, 14:50 BST
- Authority reference
13037- FTS notice number
2022/S 000-010205- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-030dc6Find a Tender
- How it runs
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the procurement documents
Publisher note: The initial contract term will be for remainder of the original 2 years framework period to 30 November 2025 however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on available funding and the contract performance of the successful applicant(s).
How it was run
Official notice- Appointment period ends
- 21 Feb 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
21 Feb 2022 → 19 Apr 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Feb 2022, 12:00 GMT
- Contract starts1 Mar 2022
- Notice published19 Apr 2022, 14:50 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete19 Apr 2022, 14:50 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 10 of these contracts carry the same published figure, £10,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 010205-2022-1
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-10
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-2
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-3
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-4
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-5
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-6
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-7
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-8
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Contract 010205-2022-9
- Signed
- 14 Mar 2022
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10bids · 10 electronic | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court for England and WalesReview body
Framework contractors & participating bidders
10 commercial parties on the notice- Brakes Community Foundation CIOFramework contractor
- CLUBSZONE CZ LIMITEDFramework contractor
- Embody DanceFramework contractor
- GO GO Makers LtdFramework contractor
- Kingsbury Kids Club LtdFramework contractor
- Midcounties CoopFramework contractor
- Nuneaton & North Warwickshire Equestrian Centre Riding for DisabledFramework contractor
- SDH Academy LtdFramework contractor
- St Michael's Budbrooke Make Lunch TeamFramework contractor
- Warwick Percy Estate Community Projects Ltd (aka The Gap)Framework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.