Official UK procurement notice
Redaction Software — UK public procurement notice
Authority: Rotherham Borough Council (Local council)
What is being bought
Published requirement descriptionThe Council has a statutory obligation under UK GDPR to respond to Subject Access Requests (SARs) within prescribed legislative timescales. Demand for SARs has increased significantly in recent years, rising from 162 requests in 2020/21 to 235 requests in 2024/25.
Whilst service performance has improved over this period, completion rates remain below the statutory requirement.
The service currently manages a backlog of approximately 100 overdue SARs, predominantly complex social care requests requiring the review and redaction of significant volumes of documentation. The existing manual approach is resource intensive and presents ongoing operational, regulatory and reputational risks. The proposed procurement seeks to implement an AI-enabled redaction solution to improve processing efficiency, support compliance with statutory deadlines and reduce the existing backlog.
The lotProcurement structure
single lot · no lot value publishedLot #1Lot 1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - unknown
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 22 Sept 2026, 13:18 BST
- Last source update
- 22 Sept 2026, 13:18 BST
- Authority reference
25-199- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07777f
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GRAVICUS SOLUTIONS LIMITEDSME | — | — | Awarded |
Contracts
Contract 1 · GRAVICUS SOLUTIONS LIMITEDSME
- Signed
- 20 Aug 2026
- Value
- £54,700
- Period
- 3 Sept 2026 — 2 Sept 2029
- Status
- active
Notice history
1 event · 1 release on Find a Tender- Contract details notice published22 Sept 2026, 13:18 BSTUK7
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- GRAVICUS SOLUTIONS LIMITEDAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender