Procurement Intelligence

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Published 19 May 2023, 12:45 BST

Official UK procurement notice

Recovery and Movement of Fleet Vehicles [4581952]

Official notice

Authority: Business Services Organisation·Consortium: 7 public authorities

Framework agreement11 lotsServicesOpen procedureSME suitableMax 11 lots to bid

Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN0)

Framework ceiling (notional)£838,000total for 11 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 29 Jan 2024awarded 27 Mar 2024

Lots 11max 11 to bid

What is being bought11 lots · detail below

Published requirement description

Recovery and Movement of Fleet Vehicles [4581952]

CPV: Breakdown and recovery services for cars · Breakdown and recovery services for commercial vehicles · Breakdown and recovery services for motor vehicles · Repair and maintenance services of motor vehicles and associated equipment · Repair, maintenance and associated services of vehicles and related equipment

How this framework works

From the published notice

Places: up to 33 suppliers · 5 bids on the busiest of 10 lots (0.2 per place) · 5 appointed

Lots and requirements (11)Procurement structure

11 lots · all with a published value · a supplier may bid for at most 11 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £26,900: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Northern Health and Social Care TrustAwardedRenewalPublished value£40,500

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 40 500 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #2Northern Ireland Ambulance Service – Belfast DivisionAwardedRenewalPublished value£116,700

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 116 700 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #3Northern Ireland Ambulance Service – North Lower DivisionAwardedRenewalPublished value£94,300

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 94 300 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #4Northern Ireland Ambulance Service – North Upper DivisionAwardedRenewalPublished value£107,400

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 107 400 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #5Northern Ireland Ambulance Service – South DivisionAwardedRenewalPublished value£129,600

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 129 600 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #6Northern Ireland Ambulance Service – South East DivisionAwardedRenewalPublished value£125,000

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 125 000 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #7Northern Ireland Ambulance Service – West Upper DivisionAwardedRenewalPublished value£70,600

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 70 600 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #8Northern Ireland Ambulance Service – West Lower DivisionAwardedRenewalPublished value£47,800

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 47 800 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #9Northern Ireland Fire and Rescue ServiceCancelledRenewalPublished value£52,300

Recovery and Movement of Fleet Vehicles [4581952] Additional information: Lot 9 - Northern Ireland Fire and Rescue Service - Not Awarded.

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 52 300 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #10Western Health and Social Care Trust – Northern SectorAwardedRenewalceiling above

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 26 900 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

Lot #11Western Health and Social Care Trust – Southern SectorAwardedRenewalceiling above

Delivery: Northern Ireland

Extensions: The value stated at II.2.6 is inclusive of VAT and is the highest value in the following range 0 GBP to 26 900 GBP which has been calculated on the basis of a 48 months Call-Off Contract(s) and a maximum extension period(s) of up to and including 36 months, contingency for potential increase in usage, price increases and potential extension for procurement exercises.Variant bids: not allowed

50100000 Repair, maintenance and associated services of vehicles and related equipment 50110000 Repair and maintenance services of motor vehicles and associated equipment 50118100 Breakdown and recovery services for cars 50118200 Breakdown and recovery services for commercial vehicles

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 11 lots

Price: 90%Social value: 10%

Published award criteria (2)

Social Value: 10
Price: 90

What this means for your bid

Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
“Recovery and Movement of Fleet Vehicles [4581952]” is a framework: the contest is a place on its panel, up to 33 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 19 May 2023, 12:45 BST
Last source update: 12 Apr 2024, 09:38 BST
Award evaluation window: 29 Jan 2024 – …
FTS notice number: 2024/S 000-011896
Classification (CPV): Breakdown and recovery services for carsBreakdown and recovery services for commercial vehiclesBreakdown and recovery services for motor vehiclesRepair and maintenance services of motor vehicles and associated equipmentRepair, maintenance and associated services of vehicles and related equipment
Delivery area: Northern Ireland (UKN0)
Official registry OCID: ocds-h6vhtk-03cdd7 Find a Tender

Review and risk notes

Review procedure: Business Services Organisation, Procurement and Logistics Service (PaLS) will incorporate a standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the Framework Agreement is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court England, Wales and Northern Ireland.

Publisher note: In section I.2 it is stated that this is a joint procurement and contract award is by a central purchasing body. This Framework Agreement is not a joint contract, it is a central purchasing body contract operated by Business Services Organisation, Procurement and Logistics Service on behalf of the participants listed in I.1. The contracting authority has identified the most economically advantageous tender (MEAT) on the basis of price 90%, quality (pass/fail) and Social Value 10%, once full compliance was demonstrated with all of the elements of the specification and any other requirements as listed in the tender documentation. The 10% for Social Value and details of the split and the evaluation process incorporating price, quality, Social Value and compliance are provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS) SS20b. The value shown in II.1.5 of Contract Notice 2023/S 000-037192 will be used in the assessment of issues relating to materiality should they arise during the period of the Framework Agreement. PIN 2023/S 000-014327 also refers.

How it was run

Official notice

Appointment period ends: 29 Jan 2024, 15:00 GMT
Submission channel: {"written"}
Accepted languages: en
Bids opened: 29 Jan 2024, 15:30 GMT

Timeline

22 Sept 2023 → 16 Aug 2024 · 5 dates

Next notice expected
22 Sept 2023, 00:00 BST
Admission / appointment period endsperiod end, not a bid countdown
29 Jan 2024, 15:00 GMT
Bids opened
29 Jan 2024, 15:30 GMT
Notice published
12 Apr 2024, 09:38 BST
Bids must remain valid until
16 Aug 2024, 23:59 BST

Notice history

7 events · 3 releases on Find a Tender · since 18 Dec 2023

Published value published: £838,000
18 Dec 2023, 17:11 GMT
Status changed to active
18 Dec 2023, 17:11 GMT
Procurement method changed
18 Dec 2023, 17:11 GMT
Deadline published: 29 Jan 2024, 15:00 GMT
18 Dec 2023, 17:11 GMT
Buyer details updated
18 Dec 2023, 17:11 GMT
Status changed to complete
12 Apr 2024, 09:38 BST
Buyer details updated
12 Apr 2024, 09:38 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 54 from SMEs · busiest of 10 lots

Contracts signed 10latest 27 Mar 2024

10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

Lot 1 - Northern Health and Social Care Trust
Signed
27 Mar 2024
Value
—
Status
active
Lot 10 - Western Health and Social Care Trust – Northern Sector
Signed
27 Mar 2024
Value
—
Status
active
Lot 11 - Western Health and Social Care Trust – Southern Sector
Signed
27 Mar 2024
Value
—
Status
active
Lot 2 - Northern Ireland Ambulance Service – Belfast Division
Signed
27 Mar 2024
Value
—
Status
active
Lot 3 - Northern Ireland Ambulance Service – North Lower Division
Signed
27 Mar 2024
Value
—
Status
active
Lot 4 - Northern Ireland Ambulance Service – North Upper Division
Signed
27 Mar 2024
Value
—
Status
active
Lot 5 - Northern Ireland Ambulance Service – South Division
Signed
27 Mar 2024
Value
—
Status
active
Lot 6 - Northern Ireland Ambulance Service – South East Division
Signed
27 Mar 2024
Value
—
Status
active
Lot 7 - Northern Ireland Ambulance Service – West Upper Division
Signed
27 Mar 2024
Value
—
Status
active
Lot 8 - Northern Ireland Ambulance Service – West Lower Division
Signed
27 Mar 2024
Value
—
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Northern Health and Social Care Trust	5bids · 5 electronic · 4 from abroad	4	—	£1,570 – £5,982
2 · Northern Ireland Ambulance Service – Belfast Division	5bids · 5 electronic · 2 from abroad	2	—	£3,711 – £4,753
3 · Northern Ireland Ambulance Service – North Lower Division	5bids · 5 electronic · 2 from abroad	2	—	£2,179 – £2,852
4 · Northern Ireland Ambulance Service – North Upper Division	5bids · 5 electronic · 2 from abroad	2	—	£2,569 – £4,595
5 · Northern Ireland Ambulance Service – South Division	5bids · 5 electronic · 2 from abroad	2	—	£3,011 – £5,099
6 · Northern Ireland Ambulance Service – South East Division	5bids · 5 electronic · 2 from abroad	2	—	£1,554 – £1,965
7 · Northern Ireland Ambulance Service – West Upper Division	5bids · 5 electronic · 1 from abroad	1	—	£2,952 – £4,562
8 · Northern Ireland Ambulance Service – West Lower Division	5bids · 5 electronic · 1 from abroad	1	—	£1,161 – £1,826
10 · Western Health and Social Care Trust – Northern Sector	5bids · 5 electronic · 2 from abroad	2	—	£1,491 – £1,993
11 · Western Health and Social Care Trust – Southern Sector	5bids · 5 electronic · 2 from abroad	2	—	£1,162 – £1,744
Whole notice	—	—	—	£1,162 – £8,558

Contracting authority & participating public bodies

7 public bodies on the notice

Business Services Organisation, Procurement and Logistics Service on behalf of Health and Social Care in Northern Ireland

Contracting authorityBody governed by public lawHealth The Cottage, 5 Greenmount Avenue, Ballymena, UK, BT43 6DAContact email

Consortium members and other public bodies

Business Services Organisation, Procurement and Logistics ServiceContracting authorityBody governed by public lawHealth Ballymena, UKContact email
Business Services Organisation, Procurement and Logistics Service on Behalf of, Northern Ireland Ambulance Service Trust, Northern Ireland Fire and Rescue Service, Northern Health and Social Care Trust and Western Health and Social Care TrustContracting authorityCentral purchasing bodyBody governed by public lawHealth Ballymena, UKContact email Published organisation website ↗
NI Ambulance Service TrustContracting authority Belfast, UKContact email
NI Fire and Rescue ServicesContracting authority Lisburn, UKContact email
Northern Health and Social Care TrustContracting authority Antrim, UKContact email
Western Health and Social Care TrustContracting authority Londonderry, UKContact email

Dispute resolution & review bodies

Business Services OrganisationReview body Belfast

Framework contractors & participating bidders

5 commercial parties on the notice

Ballymena Recovery ServicesFramework contractor 185-187 Raceview Road, Ballymena, UK, BT42 4HYContact email, phone
CCRS Recovery LtdFramework contractor 51 Cotton Road Journeys End, BANGOR, UK, BT19 7QGContact email, phone
John Beers LtdFramework contractor 42 Drumhirk Road, Comber, NEWTOWNARDS, UK, BT23 5NNContact email, phone
LAKELAND RECOVERY SERVICEFramework contractor 12 KINGLASS ROAD, ENNISKILLEN, UK, BT92 3FJContact email, phone
TWO TREES RECOVERY SERVICES CO.Framework contractor Woodside Road, BALLYMENA, UK, BT42 4QHContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.