Record Information Management - Y27003

{
  "id": "081287-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-08-26T13:11:28+01:00",
  "ocid": "ocds-h6vhtk-06ec7b",
  "buyer": {
    "id": "GB-PPON-PYCX-4938-CCHM",
    "name": "Kent County Council trading as Procurement Services"
  },
  "tender": {
    "id": "Y27003",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2031-02-28T23:59:59+00:00",
          "startDate": "2027-03-01T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "72221000",
            "scheme": "CPV",
            "description": "Business analysis consultancy services"
          },
          {
            "id": "72500000",
            "scheme": "CPV",
            "description": "Computer-related services"
          },
          {
            "id": "72512000",
            "scheme": "CPV",
            "description": "Document management services"
          },
          {
            "id": "79995000",
            "scheme": "CPV",
            "description": "Library management services"
          },
          {
            "id": "79999100",
            "scheme": "CPV",
            "description": "Scanning services"
          },
          {
            "id": "79999200",
            "scheme": "CPV",
            "description": "Invoicing services"
          }
        ]
      }
    ],
    "title": "Record Information Management - Y27003",
    "value": {
      "amount": 50000000,
      "currency": "GBP",
      "amountGross": 60000000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "description": "Procurement Services are looking to create a local and national framework for the provision of Record Information Management. This Framework will provide end-to-end solutions for the secure storage, management, digitisation, governance and disposal of physical and digital information assets. It covers records storage and lifecycle management, IT asset disposal, document scanning and workflow automation, information governance and cloud services, alongside specialist advisory support, enabling organisations to manage information securely and compliantly throughout its lifecycle.                    \nThis questionnaire is designed to understand supplier experiences, challenges, and expectations regarding Records Information Management frameworks. Your responses will help us design a framework that meets the needs of suppliers and customers to improve the procurement and delivery experience  across all areas within the Public Sector.\nPLEASE NOTE THIS PRE-MARKET ENGAGEMENT ONLY - THIS IS NOT A CALL FOR COMPETITION AT THIS STAGE.\nTo respond to this opportunity, please click here:\nhttps://csg.delta-esourcing.com/respond/VK39UFDH9J\nFor more information about this opportunity, please visit the eSourcing portal at: \nhttps://csg.delta-esourcing.com/tenders/UK-UK-West-Malling%2C-Kent:-Business-analysis-consultancy-services./VK39UFDH9J\nTo respond to this opportunity, please click here: \nhttps://csg.delta-esourcing.com/respond/VK39UFDH9J",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYCX-4938-CCHM",
      "name": "Kent County Council trading as Procurement Services",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ46",
        "country": "GB",
        "locality": "West Malling, Kent",
        "postalCode": "ME19 4YT",
        "countryName": "United Kingdom",
        "streetAddress": "1 Abbey Wood Road"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PYCX-4938-CCHM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Jennifer Ware",
        "email": "Jennifer.Ware@csltd.org.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "081287-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/081287-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-08-26T13:11:28+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-09-25T23:59:59+01:00",
        "description": "The purpose of this engagement is to:\nUnderstand whether the market can meet our requirements and identify any constraints or opportunities.\nGather supplier feedback to ensure specifications are realistic, achievable, and aligned with industry standards.\nUse insights to determine the most appropriate route to market, contract structure, and commercial model.\nProvide early visibility of the opportunity to a broad supplier base, supporting fair and open competition.\nIdentify potential risks and innovative solutions early, reducing the likelihood of delays or poor delivery post-award.\nBy engaging with the market at an early stage, we will improve the quality of our tender documents, attract a wider pool of capable suppliers, and ultimately deliver better value for money and service outcomes."
      }
    ]
  },
  "initiationType": "tender"
}